[ v06 p508 ]
06:0508(97)NG
The decision of the Authority follows:
6 FLRA No. 97 NATIONAL TREASURY EMPLOYEES UNION Union and DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE Agency Case No. O-NG-71 DECISION AND ORDER ON NEGOTIABILITY ISSUES THIS CASE COMES BEFORE THE FEDERAL LABOR RELATIONS AUTHORITY (THE AUTHORITY) PURSUANT TO SECTION 7105(A)(2)(E) OF THE FEDERAL SERVICE LABOR-MANAGEMENT RELATIONS STATUTE (THE STATUTE) (5 U.S.C. 7101 ET SEQ.). THE ISSUE PRESENTED IS THE NEGOTIABILITY OF SEVEN UNION PROPOSALS. UNION PROPOSAL I ARTICLE 12, SECTION 10, TRAINING EMPLOYEES IN THE GS-905 CLASSIFICATION WHO ARE, UNDER APPLICABLE STATE LAW, REQUIRED TO ATTEND CONTINUING LEGAL EDUCATION COURSES IN ORDER TO BE LICENSED TO PRACTICE LAW WITHIN THE MEANING OF FEDERAL PERSONNEL MANUAL 213, APPENDIX A, A-2(A), WILL BE REIMBURSED FOR ALL COSTS THUS INCURRED. THIS SHALL NOT APPLY TO EXPENSES ASSOCIATED ONLY WITH MEMBERSHIP IN A STATE BAR ASSOCIATION. QUESTION BEFORE THE AUTHORITY THE QUESTION IS WHETHER UNION PROPOSAL I VIOLATES FEDERAL LAW AND IS THEREFORE NOT WITHIN THE DUTY TO BARGAIN AS SET FORTH IN SECTION 7117(A)(1) OF THE STATUTE, /1/ AS ALLEGED BY THE AGENCY. OPINION CONCLUSION AND ORDER: THE DUTY TO BARGAIN DOES NOT EXTEND TO UNION PROPOSAL I UNDER SECTION 7117(A)(1) OF THE STATUTE TO THE EXTENT THAT THE PROPOSAL WOULD REQUIRE THE AGENCY, WITHOUT REGARD TO APPLICABLE LIMITATIONS IMPOSED BY 5 U.S.C.CHAPTER 41, TO REIMBURSE ITS ATTORNEYS FOR ALL COSTS INCURRED IN ATTENDING CERTAIN CONTINUING LEGAL EDUCATION COURSES. ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10(1981)), IT IS ORDERED THAT THE PORTION OF THE UNION'S PETITION FOR REVIEW RELATING TO UNION PROPOSAL I BE, AND IT HEREBY IS, DISMISSED. REASONS: THE PROPOSAL WOULD APPLY TO BARGAINING UNIT EMPLOYEES WHO ARE ATTORNEYS SPECIALIZING IN THE FIELD OF ESTATE AND GIFT TAXATION. ADMISSION TO THE BAR IS A PRECONDITION OF THEIR EMPLOYMENT BY THE INTERNAL REVENUE SERVICE AS ATTORNEYS AND MAINTENANCE OF THEIR BAR MEMBERSHIP IS NECESSARY FOR THEIR CONTINUED EMPLOYMENT IN SUCH POSITIONS. SOME JURISDICTIONS REQUIRE ATTORNEYS TO PURSUE COURSES OF CONTINUING LEGAL EDUCATION IN ORDER TO MAINTAIN THEIR STATUS AS MEMBERS OF THE BAR. THE COURSES OFFERED FOR THAT PURPOSE MAY OR MAY NOT RELATE DIRECTLY TO THE WORK OF THE AGENCY'S ATTORNEY'S. UNION PROPOSAL I SEEKS REIMBURSEMENT FOR COSTS INCURRED BY ATTORNEYS IN ATTENDING THESE COURSES, WHEN REQUIRED TO DO SO IN ORDER TO CONTINUE TO BE LICENSED TO PRACTICE LAW. CHAPTER 41 OF TITLE 5, UNITED STATES CODE, KNOWN AS THE "TRAINING ACT," ESTABLISHES THE LEGAL BASIS FOR REIMBURSEMENT OF GOVERNMENT EMPLOYEES UNDERTAKING TRAINING PROGRAMS. SECTION 4109(A)(2) OF THE TRAINING ACT AUTHORIZES AN AGENCY TO PAY, OR TO REIMBURSE AN EMPLOYEE, FOR ALL OR PART OF THE EXPENSES OF TRAINING, INCLUDING "TUITION AND MATRICULATION FEES." HOWEVER, SECTION 4101(4) DEFINES "TRAINING" FOR PURPOSES OF THE ACT AS: . . . THE PROCESS OF PROVIDING FOR AND MAKING AVAILABLE TO AN EMPLOYEE, AND PLACING OR ENROLLING THE EMPLOYEE IN, A PLANNED, PREPARED, AND COORDINATED PROGRAM, COURSE, CURRICULUM, SUBJECT, SYSTEM, OR ROUTINE OF INSTRUCTION OR EDUCATION, IN SCIENTIFIC, PROFESSIONAL, TECHNICAL, MECHANICAL, TRADE, CLERICAL, FISCAL, ADMINISTRATIVE, OR OTHER FIELDS WHICH ARE OR WILL BE DIRECTLY RELATED TO THE PERFORMANCE BY THE EMPLOYEE OF OFFICIAL DUTIES FOR THE GOVERNMENT, IN ORDER TO INCREASE THE KNOWLEDGE, PROFICIENCY, ABILITY, SKILL, AND QUALIFICATIONS OF THE EMPLOYEE IN THE PERFORMANCE OF OFFICIAL DUTIES(.) THUS, UNDER THE TRAINING ACT, AN AGENCY IS LIMITED TO REIMBURSING AN EMPLOYEE FOR THE EXPENSES OF TRAINING WHICH IS OR WILL BE "DIRECTLY RELATED TO THE PERFORMANCE BY THE EMPLOYEE OF OFFICIAL DUTIES FOR THE GOVERNMENT. . . . " UNION PROPOSAL I, HOWEVER, DOES NOT, BY EXPRESS LANGUAGE OR INTENT, INCORPORATE SUCH STATUTORY LIMITATION UPON REIMBURSEMENT. RATHER, THE PROPOSAL WOULD REQUIRE REIMBURSEMENT FOR ANY CONTINUING LEGAL EDUCATION COURSE ATTENDED AS REQUIRED UNDER STATE LAW IN ORDER TO CONTINUE TO BE LICENSED TO PRACTICE LAW, REGARDLESS OF WHETHER THE COURSE CONTENT IS OR WILL BE DIRECTLY RELATED TO THE EMPLOYEE'S OFFICIAL DUTIES AS AN ESTATE AND GIFT TAX ATTORNEY. TO THE EXTENT THAT THE PROPOSAL THUS FAILS TO LIMIT REIMBURSEMENT IT IS INCONSISTENT WITH FEDERAL LAW, I.E., THE TRAINING ACT. FURTHER, SECTION 4106 OF THE TRAINING ACT CONTAINS LIMITATIONS ON THE USE OF NON-GOVERNMENT FACILITIES FOR EMPLOYEE TRAINING, E.G., THE NUMBER OF MAN-YEARS OF TRAINING IN A FISCAL YEAR MAY NOT EXCEED ONE PERCENT OF THE TOTAL NUMBER OF MAN-YEARS WORKED BY CIVILIANS IN AN AGENCY DURING THE SAME FISCAL YEAR. UNION PROPOSAL I DOES NOT IN ANY MANNER INCORPORATE THESE STATUTORY LIMITATIONS. IN SUM, TO THE EXTENT THAT, AS DRAFTED, THE PROPOSAL WOULD CONFLICT WITH THE STATUTORY LIMITATIONS DISCUSSED HEREIN, THE PROPOSAL IS INCONSISTENT WITH FEDERAL LAW AND IS THEREFORE NOT WITHIN THE AGENCY'S DUTY TO BARGAIN AS SET FORTH IN SECTION 7117(A)(1) OF THE STATUTE. OF COURSE, TO THE EXTENT THE PROPOSAL WERE REVISED TO REQUIRE ONLY PAYMENT FOR TRAINING IN ACCORDANCE WITH THESE APPLICABLE LEGAL REQUIREMENTS, IT WOULD BE NEGOTIABLE. UNION PROPOSAL II ARTICLE 20, SECTION 10, ADMINISTRATIVE LEAVE EMPLOYEES IN THE GS-905 CLASSIFICATION WHO ARE, UNDER APPLICABLE STATE LAW, REQUIRED TO ATTEND CONTINUING LEGAL EDUCATION COURSES IN ORDER TO BE LICENSED TO PRACTICE WITHIN THE MEANING OF FEDERAL PERSONNEL MANUAL 213, APPENDIX A, A-2(A), WILL BE GRANTED ADMINISTRATIVE LEAVE TO ATTEND SAID COURSES. THE GRANTING OF ADMINISTRATIVE LEAVE FOR REASONS OF ATTENDING CONTINUING LEGAL EDUCATION COURSES SHOULD IN NO WAY BE DEPENDENT OR CONTINGENT UPON A DETERMINATION THAT REIMBURSEMENT OF THE EMPLOYEES COSTS OF ATTENDING THESE COURSES CANNOT BE MADE DUE TO LACK OF FUNDING OR FOR ANY OTHER REASON. QUESTION BEFORE THE AUTHORITY THE QUESTION IS WHETHER UNION PROPOSAL II VIOLATES FEDERAL LAW AND IS THEREFORE NOT WITHIN THE DUTY TO BARGAIN AS SET FORTH IN SECTION 7117(A)(1) OF THE STATUTE, AS ALLEGED BY THE AGENCY. OPINION CONCLUSION AND ORDER: THE DUTY TO BARGAIN DOES NOT EXTEND TO UNION PROPOSAL II UNDER SECTION 7117(A)(1) OF THE STATUTE TO THE EXTENT THAT THE PROPOSAL WOULD REQUIRE THE AGENCY, WITHOUT LIMITATION, AND IN VIOLATION OF FEDERAL LAW, TO GRANT ADMINISTRATIVE LEAVE TO ATTORNEYS IN THE BARGAINING UNIT FOR THE PURPOSE OF ATTENDING CONTINUING LEGAL EDUCATION COURSES, REGARDLESS OF THE CONTENT OF SUCH COURSES. ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10(1981)), IT IS ORDERED THAT THE PORTION OF THE UNION'S PETITION FOR REVIEW RELATING TO UNION PROPOSAL II BE, AND IT HEREBY IS, DISMISSED. REASONS: UNION PROPOSAL II WOULD PERMIT ATTORNEYS IN THE BARGAINING UNIT TO ATTEND, AS REQUIRED UNDER STATE LAW IN ORDER TO CONTINUE TO BE LICENSED TO PRACTICE LAW, CONTINUING LEGAL EDUCATION COURSES, DURING DUTY HOURS WITHOUT LOSS OF PAY OR CHARGE TO LEAVE, I.E., ON ADMINISTRATIVE LEAVE. THE TRAINING ACT AUTHORIZES AGENCY HEADS, IN SECTION 4109(A)(1), TO "PAY ALL OR A PART OF THE PAY (EXCEPT OVERTIME, HOLIDAY, OR NIGHT DIFFERENTIAL PAY) OF AN EMPLOYEE OF THE AGENCY SELECTED AND ASSIGNED FOR TRAINING UNDER THIS CHAPTER, FOR THE PERIOD OF TRAINING(.)" AS HAS BEEN NOTED IN CONNECTION WITH PROPOSAL I, HOWEVER, "TRAINING," AS USED IN THE TRAINING ACT, MUST BE DIRECTLY RELATED TO THE OFFICIAL DUTIES OF THE EMPLOYEE UNDERTAKING THE COURSE OF STUDY. ALSO, AS PREVIOUSLY NOTED, THE TRAINING ACT IMPOSES OTHER LIMITATIONS ON AGENCY EXPENDITURES FOR TRAINING OF EMPLOYEES. SIMILAR TO UNION PROPOSAL I, THE INSTANT PROPOSAL FAILS TO INCORPORATE IN ANY MANNER THE RELEVANT LIMITATIONS SET FORTH IN THE TRAINING ACT. THEREFORE, UNION PROPOSAL II, TO THE EXTENT THAT IT WOULD CONFLICT WITH THE LIMITATIONS OF THE TRAINING ACT, IS ALSO NOT WITHIN THE AGENCY'S DUTY TO BARGAIN UNDER SECTION 7117(A)(1) OF THE STATUTE. IF IT WERE REVISED TO REFLECT THESE APPLICABLE LEGAL REQUIREMENTS, PROPOSAL II, LIKEWISE, WOULD BE NEGOTIABLE. UNION PROPOSAL III ARTICLE 13, SECTION 3(B), POSITION CLASSIFICATION WHENEVER AN EXISTING POSITION DESCRIPTION IS AMENDED THE EMPLOYER WILL PROVIDE COPIES OF THE AMENDED DESCRIPTION TO THE UNION, AND THE AFFECTED EMPLOYEES AT LEAST FOUR WEEKS IN ADVANCE OF THE PROPOSED IMPLEMENTATION. QUESTIONS BEFORE THE AUTHORITY THE QUESTIONS ARE: (1) WHETHER UNION PROPOSAL III CONCERNS THE AGENCY'S AUTHORITY TO ASSIGN WORK UNDER SECTION 7106(A)(2)(B) /2/ OF THE STATUTE AND, IF SO, (2) WHETHER THE PROPOSAL IS INCONSISTENT WITH THAT SECTION, AS ALLEGED BY THE AGENCY, OR WOULD ESTABLISH A PROCEDURE UNDER SECTION 7106(B)(2), /3/ WHICH WOULD NOT PREVENT THE AGENCY FROM ASSIGNING WORK. OPINION CONCLUSION AND ORDER: UNION PROPOSAL III CONCERNS A NEGOTIABLE PROCEDURE UNDER SECTION 7106(B)(2) OF THE STATUTE WHICH THE AGENCY WILL FOLLOW IN EXERCISING ITS AUTHORITY TO ASSIGN WORK UNDER SECTION 7106(A)(2)(B). ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10(1981)), IT IS ORDERED THAT THE AGENCY SHALL UPON REQUEST (OR AS OTHERWISE AGREED TO BY THE PARTIES) BARGAIN CONCERNING UNION PROPOSAL III. /4/ REASONS: UNION PROPOSAL III WOULD REQUIRE THE AGENCY TO FURNISH THE UNION AND CONCERNED EMPLOYEES WITH COPIES OF AMENDED POSITION DESCRIPTIONS FOUR WEEKS PRIOR TO THEIR IMPLEMENTATION. THE AGENCY CONTENDS THAT THE PROPOSAL, BY IMPOSING THE FOUR WEEK WAITING PERIOD, EFFECTIVELY NEGATES ITS RESERVED RIGHT TO ASSIGN WORK. HOWEVER, THE PROPOSAL MERELY ADDRESSES A NOTICE PROCEDURE PRIOR TO THE IMPLEMENTATION OF REVISED POSITION DESCRIPTIONS. IT MAKES NO REFERENCE TO, AND IMPOSES NO RESTRICTION ON, THE ASSIGNMENT OF WORK TO EMPLOYEES ON THE JOB DURING THE INTERIM PERIOD BETWEEN NOTICE OF THE PROPOSED CHANGE IN THE POSITION DESCRIPTION AND ITS IMPLEMENTATION. THE NATURE AND PURPOSE OF OFFICIAL POSITION DESCRIPTIONS WERE PREVIOUSLY EXAMINED BY THE AUTHORITY IN AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO, LOCAL 1999 AND ARMY-AIR FORCE EXCHANGE SERVICE, DIX-MCGUIRE EXCHANGE, FORT DIX, NEW JERSEY, 2 FLRA NO. 16(1979), AT 8 OF THE DECISION. IN THAT CASE, REFERRING TO PORTIONS OF THE CHAPTERS 312 AND 511 OF THE FEDERAL PERSONNEL MANUAL, IT WAS OBSERVED THAT: UNDER FEDERAL PERSONNEL REGULATIONS, A POSITION DESCRIPTION IS A WRITTEN STATEMENT OF THE DUTIES AND RESPONSIBILITIES ASSIGNED TO A POSITION. IT IS THE OFFICIAL RECORD OF, AMONG OTHER THINGS, THE WORK THAT IS TO BE PERFORMED BY THE INCUMBENT OF THE POSITION, THE LEVEL OF SUPERVISION REQUIRED, AND THE QUALIFICATIONS NEEDED TO PERFORM THE WORK. FROM THE STANDPOINT OF THE EMPLOYEE, THE POSITION DESCRIPTION DEFINES THE KINDS AND THE RANGE OF DUTIES HE OR SHE MAY EXPECT TO PERFORM DURING THE TIME HE OR SHE REMAINS IN THE POSITION. IN THE ACTUAL JOB SITUATION, HOWEVER, AN EMPLOYEE MIGHT NEVER BE ASSIGNED THE FULL RANGE OF WORK COMPRISED WITHIN THE POSITION DESCRIPTION. THAT IS, THE POSITION DESCRIPTION MERELY DESCRIBES WORK WHICH IT IS EXPECTED WOULD BE ASSIGNED, BUT IS NOT ITSELF AN ASSIGNMENT OF WORK. CONSIDERED IN THIS LIGHT, AND WITH PARTICULAR REFERENCE TO THE FACT THAT " . . . THE POSITION DESCRIPTION MERELY DESCRIBES WORK WHICH IT IS EXPECTED WOULD BE ASSIGNED, BUT IS NOT ITSELF AN ASSIGNMENT OF WORK," UNION PROPOSAL III CANNOT BE CONSTRUED AS MANDATING HOW OR WHEN WORK WILL BE ASSIGNED TO AGENCY EMPLOYEES IN THE ACTUAL JOB SITUATION. RATHER, THE PROPOSAL MERELY WOULD ESTABLISH A PROCEDURE THE AGENCY WILL FOLLOW IN AMENDING POSITION DESCRIPTIONS, A MATTER APPROPRIATE FOR COLLECTIVE BARGAINING UNDER SECTION 7106(B)(2) OF THE STATUTE. UNION PROPOSAL IV ARTICLE 29, SECTION 5, INVOLUNTARY REASSIGNMENTS WHEN IT IS NECESSARY TO REASSIGN EMPLOYEES DUE TO A STAFFING IMBALANCE, THE EMPLOYER WILL FIRST ASK FOR VOLUNTEERS FROM AMONG THE QUALIFIED EMPLOYEES AT THE AFFECTED POST OF DUTY. IF THERE ARE TOO MANY VOLUNTEERS, THE EMPLOYEES WITH THE GREATEST IRS SERVICE COMPUTATION DATE SHALL BE GIVEN THE REASSIGNMENT. IF THERE ARE TOO FEW VOLUNTEERS, THE EMPLOYEES WITH THE LEAST IRS SERVICE COMPUTATION DATE SHALL BE GIVEN THE REASSIGNMENT. QUESTIONS BEFORE THE AUTHORITY THE QUESTIONS ARE: (1) WHETHER UNION PROPOSAL IV IS OUTSIDE THE BARGAINING OBLIGATION BECAUSE IT DOES NOT ADDRESS A PERSONNEL POLICY, PRACTICE, OR MATTER AFFECTING WORKING CONDITIONS; OR (2) WHETHER IT CONCERNS THE AGENCY'S AUTHORITY UNDER SECTION 7106(A)(2)(A) TO ASSIGN EMPLOYEES /5/ AND UNDER SECTION 7106(A)(2)(B) OF THE STATUTE TO ASSIGN WORK /6/ AND, IF SO, (3) WHETHER THE PROPOSAL IS INCONSISTENT WITH THE AUTHORITY OF THE AGENCY UNDER THOSE PROVISIONS, AS THE AGENCY ALLEGES, OR WOULD ESTABLISH A PROCEDURE UNDER SECTION 7106(B)(2) WHICH WOULD NOT PREVENT THE AGENCY FROM EXERCISING ITS AUTHORITY. OPINION CONCLUSION AND ORDER: UNION PROPOSAL IV DOES ADDRESS A MATTER AFFECTING WORKING CONDITIONS OF EMPLOYEES IN THE BARGAINING UNIT. THE PROPOSAL DOES NOT CONCERN THE RIGHT OF THE AGENCY TO ASSIGN EMPLOYEES UNDER SECTION 7106(A)(2)(A) OR TO ASSIGN WORK UNDER SECTION 7106(A)(2)(B) OF THE STATUTE AND, THEREFORE, IS WITHIN THE DUTY TO BARGAIN. /7/ ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10(1981)), IT IS ORDERED THAT THE AGENCY SHALL UPON REQUEST (OR AS OTHERWISE AGREED TO BY THE PARTIES) BARGAIN CONCERNING UNION PROPOSAL IV. /8/ REASONS: THE AGENCY ALLEGES THAT UNION PROPOSAL IV IS NONNEGOTIABLE ON TWO GROUNDS. FIRST, IT CONTENDS THAT " . . . THE DETERMINATION OF WHETHER A STAFFING IMBALANCE EXISTS IS OUTSIDE THE OBLIGATION TO BARGAIN SINCE THE DETERMINATION IS NOT A PERSONNEL POLICY, PRACTICE OR MATTER AFFECTING WORKING CONDITIONS." SECOND, IT ASSERTS THAT THE PROPOSAL IS INCONSISTENT WITH RIGHTS OF THE AGENCY, SPECIFICALLY TO ASSIGN WORK AND TO ASSIGN EMPLOYEES. WITH REGARD TO THE FIRST CONTENTION, THE AGENCY HAS MISCONSTRUED THE INTENT OF THE UNION PROPOSAL. THE PROPOSAL, ON ITS FACE, DOES NOT REQUIRE THAT A DETERMINATION THAT A STAFFING IMBALANCE EXISTS BE SUBJECT TO NEGOTIATION. RATHER, THE PROPOSAL BECOMES OPERATIVE "(W)HEN IT IS NECESSARY TO REASSIGN EMPLOYEES DUE TO A STAFFING IMBALANCE(.)" MOREOVER, THE UNION STATES IN ITS RESPONSE TO THE AGENCY'S STATEMENT OF POSITION: . . . THE UNION HAS NOT PROPOSED THAT IT BE INVOLVED IN DETERMINING WHETHER THE WORKLOAD IS NO GREATER OR INSUFFICIENT AT ANY POST OF DUTY. AGAIN, IN ORDER FOR THE UNION TO BECOME INVOLVED, THE (AGENCY) MUST MAKE THE DECISION TO REASSIGN AND THAT DECISION MUST BE BASED ON THE (AGENCY) DETERMINATION THAT SPECIFIC FACTORS RESULTING IN A STAFFING IMBALANCE DO EXIST. THE ABOVE STATEMENT IS CONSISTENT WITH THE PROPOSAL ITSELF. CONSEQUENTLY, THE STATEMENT IS ADOPTED FOR PURPOSES OF THIS DECISION. THE PROVISIONS OF PROPOSAL IV, THEN, ONLY APPLY AFTER THE AGENCY HAS DECIDED TO READJUST STAFFING LEVELS TO MEET CURRENT WORKLOADS. THUS, THE AGENCY'S ALLEGATION THAT THE PROPOSAL, BY SEEKING TO INJECT THE UNION INTO THE PROCESS OF IDENTIFYING AND ACTING ON STAFFING IMBALANCES, FAILS TO ADDRESS A MATTER AFFECTING EMPLOYEE WORKING CONDITIONS, CANNOT BE SUSTAINED. THE AGENCY'S ASSERTION THAT UNION PROPOSAL IV IS INCONSISTENT WITH ITS AUTHORITY TO ASSIGN WORK IS LIKEWISE BASED ON A MISINTERPRETATION OF THE PROPOSAL. IN THIS REGARD, THE UNION STATES THAT, UNDER ITS PROPOSAL, "THE UNION NEVER BECOMES INVOLVED IN DETERMINING THE LEVEL OF WORK OF AN OFFICE OR AN EMPLOYEE." THE UNION ALSO INDICATES THAT IT IS IN ACCORD WITH THE AGENCY'S VIEW OF ITS AUTHORITY TO ASSIGN WORK: "THE UNION FURTHER AGREES WITH (THE AGENCY) THAT, "'THE DETERMINATION OF WHETHER THE WORKLOAD AND THE WORKFORCE ARE IN PROPORTION, IS A UNILATERAL MANAGEMENT DETERMINATION, WHICH MANAGEMENT MAKES BY DECIDING HOW MUCH WORK TO ASSIGN TO PARTICULAR EMPLOYEES.'" NOTHING IN THE PROPOSAL ITSELF CONTRADICTS THESE STATEMENTS, WHICH ARE ALSO ADOPTED FOR PURPOSES OF THE DECISION HEREIN. THUS, IT IS CLEAR FROM BOTH THE PROPOSAL AND THE CITED STATEMENTS THAT THE UNION DOES NOT INTEND TO USE PROPOSAL IV AS A VEHICLE TO BECOME INVOLVED IN DETERMINING WHERE WORK WILL BE ASSIGNED WITHIN THE AGENCY, NOR MAY THE PROPOSAL BE USED AS A BASIS FOR CHALLENGING SUCH DETERMINATIONS. RATHER, AS NOTED ABOVE, UNION PROPOSAL IV ONLY APPLIES AFTER THE AGENCY DETERMINES THAT STAFFING LEVELS AT VARIOUS POSTS OF DUTY DO NOT COMPORT WITH THE WORKLOADS ASSIGNED AT THOSE LOCATIONS. HENCE, THE AUTHORITY CONCLUDES THAT THE PROPOSAL DOES NOT, IN ANY MANNER, ADDRESS THE AGENCY'S RESERVED AUTHORITY TO ASSIGN WORK. UNION PROPOSAL IV, LIKEWISE, DOES NOT INVOLVE THE ASSIGNMENT OF EMPLOYEES TO POSITIONS IN THE AGENCY. IN THIS REGARD, THE UNION STATES: NOR DOES THE UNION SEEK ANY PART IN THE INITIAL DECISION TO REASSIGN. RATHER, THE UNION SEEKS TO ESTABLISH A FAIR AND EQUITABLE PROCEDURE FOR REASSIGNMENT WHEN MANAGEMENT DETERMINES TO TRANSFER AN EMPLOYEE TO ANOTHER POST OF DUTY (BECAUSE OF A STAFFING IMBALANCE). REASSIGNMENT DUE TO A STAFFING IMBALANCE OCCURS WHEN THERE ARE TOO MANY OR TWO FEW EQUALLY QUALIFIED PEOPLE TO PERFORM THE SAME TYPE OF WORK. THIS MEANS THAT ANY EMPLOYEE COULD BE TRANSPLANTED AND BE EXPECTED TO PERFORM IN A SUBSTANTIALLY SIMILAR MANNER. AGAIN, THE UNION'S EXPLANATION IS CONSISTENT WITH THE PROPOSAL ITSELF AND IS ADOPTED FOR PURPOSES OF THIS DECISION. IN THE CIRCUMSTANCES ADDRESSED BY THE PROPOSAL, THE AGENCY WILL ALREADY HAVE DECIDED WHERE ITS WORK IS TO BE ASSIGNED AND ALSO WILL HAVE DETERMINED THAT IT IS NECESSARY TO READJUST STAFFING LEVELS, AMONG VARIOUS ORGANIZATIONAL ELEMENTS, TO MEET WORKLOAD REQUIREMENTS. THUS, AS POINTED OUT BY THE UNION, THE PROPOSAL DOES NOT INHIBIT MANAGEMENT IN DETERMINING THAT WORKLOAD CONSIDERATIONS REQUIRE EMPLOYEE REASSIGNMENTS NOR DOES IT CONCERN THE NUMBERS OR TYPES OF EMPLOYEES WHO WILL BE AFFECTED BY SUCH A DECISION. THESE DECISIONS PLAINLY REMAIN WITHIN THE DISCRETION OF MANAGEMENT. THE SUBJECT MATTER OF UNION PROPOSAL IV, AS STATED IN THE PROPOSAL ITSELF AND IN THE UNION'S EXPLANATION THEREOF, INVOLVES THE REASSIGNMENT OF "QUALIFIED" EMPLOYEES FROM ONE POST OF DUTY TO ANOTHER TO PERFORM THE SAME DUTIES AS WERE ASSIGNED AT THE PREVIOUS LOCATION. AS THE UNION POINTS OUT, AN EMPLOYEE, TO BE INCLUDED WITHIN THE OPERATION OF THIS PROPOSAL, " . . . COULD BE TRANSPLANTED AND BE EXPECTED TO PERFORM IN A SUBSTANTIALLY SIMILAR MANNER." THUS, UNDER THE PROPOSAL, SELECTION FOR REASSIGNMENTS IN THE CIRCUMSTANCES DESCRIBED WOULD BE FROM AMONG EMPLOYEES ALREADY CHOSEN BY THE AGENCY TO PERFORM DUTIES SUBSTANTIALLY SIMILAR TO THOSE REQUIRED IN THE NEW ASSIGNMENTS. THE ONLY CHANGE, IN INSTANCES WHERE PROPOSAL IV IS APPLICABLE, WOULD BE IN THE POST OF DUTY AT WHICH THE WORK IS PERFORMED. THE PROPOSAL, THEN, WOULD APPLY TO SITUATIONS NOT INVOLVING BASIC CHANGES IN DUTIES, RESPONSIBILITIES OR RELATIVE LOCATION WITHIN THE ORGANIZATIONAL STRUCTURE. IN THIS RESPECT, UNION PROPOSAL IV BEARS NO MATERIAL DIFFERENCE FROM THE UNION PROVISION WHICH WAS BEFORE THE AUTHORITY IN AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO AND AIR FORCE LOGISTICS COMMAND, WRIGHT-PATTERSON AIR FORCE BASE, OHIO, 5 FLRA NO. 15(1981). IN THAT CASE THE PROPOSAL FOUND TO BE 'WITHIN THE DUTY TO BARGAIN INVOLVED TEMPORARY DUTY ASSIGNMENTS. THE AUTHORITY NOTED THAT SELECTION FOR SUCH ASSIGNMENTS, AS HERE, "WOULD BE FROM AMONG EMPLOYEES ALREADY PERFORMING THE SAME DUTIES AND WOULD NOT IN ANY WAY CHANGE THOSE DUTIES. THE ONLY CHANGE WHICH WOULD RESULT WOULD BE A DIFFERENCE IN WHERE THE EMPLOYEE WOULD PERFORM THOSE DUTIES." THEREFORE, FOR THE REASONS FULLY SET FORTH IN THE WRIGHT-PATTERSON AIR FORCE BASE, OHIO CASE, UNION PROPOSAL IV DOES NOT CONCERN THE AUTHORITY OF THE AGENCY TO ASSIGN EMPLOYEES UNDER SECTION 7106(A)(2)(A) OF THE STATUTE. ACCORDINGLY, UNION PROPOSAL IV IS WITHIN THE DUTY TO BARGAIN UNDER THE STATUTE. UNION PROPOSAL V ARTICLE 11, SECTION 1, ASSIGNMENT OF WORK THE EMPLOYER WILL RETAIN SELECTED CASES OF AN INDIVIDUAL REVENUE OFFICER, REVENUE AGENT OR TAX AUDITOR'S CASELOAD WHEN THE CASELOAD IS UNMANAGEABLE. THE PARTIES RECOGNIZE THAT THE NUMBER OF CASES EACH INDIVIDUAL EMPLOYEE CAN MANAGE IS DEPENDENT ON MANY FACTORS WHICH ARE UNIQUE TO EACH AFFECTED EMPLOYEE. QUESTION BEFORE THE AUTHORITY THE QUESTION IS WHETHER UNION PROPOSAL V IS INCONSISTENT WITH THE AUTHORITY OF THE AGENCY TO ASSIGN WORK UNDER SECTION 7106(A)(2)(B) OF THE STATUTE, AS ALLEGED BY THE AGENCY. OPINION CONCLUSION AND ORDER: UNION PROPOSAL V IS INCONSISTENT WITH THE AGENCY'S RESERVED AUTHORITY TO ASSIGN WORK UNDER SECTION 7106(A)(2)(B) OF THE STATUTE AND, THEREFORE, THE DUTY TO BARGAIN DOES NOT EXTEND TO THIS MATTER. ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10(1981)), IT IS ORDERED THAT THE PORTION OF THE UNION'S PETITION FOR REVIEW RELATING TO UNION PROPOSAL V BE, AND IT HEREBY IS, DISMISSED. REASONS: UNION PROPOSAL V WOULD REQUIRE THE AGENCY TO RETAIN "SELECTED CASE," THAT IS, TO REFRAIN FROM ASSIGNING SUCH CASES TO THE LISTED AGENCY EMPLOYEES "WHEN THE CASELOAD IS UNMANAGEABLE"-- A SITUATION NOT FURTHER DEFINED IN THE PROPOSAL. THUS, THE PROPOSAL IMPOSES A CONDITION PRECEDENT TO THE ASSIGNMENT OF CASES TO CERTAIN AGENCY EMPLOYEES: THE EMPLOYEES MUST HAVE "MANAGEABLE" CASELOADS. UNDER UNION PROPOSAL V THE AGENCY WOULD BE PRECLUDED FROM ASSIGNING CASES TO THE DESIGNATED BARGAINING UNIT EMPLOYEES IF THEIR CASELOADS WERE "UNMANAGEABLE." THE PROHIBITION WOULD APPLY IRRESPECTIVE OF THE AGENCY'S IMMEDIATE NEEDS OR OF STATUTORY OR REGULATORY REQUIREMENTS. THUS, THE PROPOSAL CONSTITUTES AN INFRINGEMENT UPON THE AGENCY'S AUTHORITY TO ASSIGN WORK IN THAT, UNDER CERTAIN CIRCUMSTANCES, IT WOULD PREVENT THE AGENCY FROM MAKING CASE ASSIGNMENTS TO EMPLOYEES; IN VIEW OF THIS INFRINGEMENT ON THE AGENCY'S AUTHORITY TO ASSIGN WORK, UNION PROPOSAL V IS NOT WITHIN THE DUTY TO BARGAIN. UNION PROPOSAL VI ARTICLE 14, SECTION 3, FACILITIES AND SERVICES THE EMPLOYER AGREES TO PERMIT THE UNION TO DISTRIBUTE TO EACH BARGAINING UNIT EMPLOYEE ANNUALLY, DURING A PAY PERIOD SELECTED BY A CHAPTER, THE APPLICABLE CHAPTER ANNOUNCEMENT CARD REFERRED TO IN ARTICLE 24, SECTION 3. DISTRIBUTION WILL BE MADE WITHOUT CHARGE TO LEAVE OF THE UNION REPRESENTATIVE. QUESTION BEFORE THE AUTHORITY THE QUESTION IS WHETHER UNION PROPOSAL VI, PROVIDING FOR DISTRIBUTION OF CHAPTER ANNOUNCEMENT CARDS BY A UNION REPRESENTATIVE ON OFFICIAL TIME, VIOLATES SECTION 7131(B) OF THE STATUTE, /9/ AS ALLEGED BY THE AGENCY. OPINION CONCLUSION AND ORDER: UNION PROPOSAL VI DOES NOT VIOLATE SECTION 7131(B) OF THE STATUTE AND THEREFORE IS WITHIN THE AGENCY'S DUTY TO BARGAIN AS SET FORTH IN SECTION 7117(A)(1) OF THE STATUTE. ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10(1981)), IT IS ORDERED THAT THE AGENCY SHALL UPON REQUEST (OR AS OTHERWISE AGREED TO BY THE PARTIES) BARGAIN CONCERNING UNION PROPOSAL VI. /10/ REASONS: THE MEANING AND PURPOSE OF SECTION 7131(B) WERE CLOSELY EXAMINED IN AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO, LOCAL 2823 AND VETERANS ADMINISTRATION REGIONAL OFFICE, CLEVELAND, OHIO, 2 FLRA NO. 1(1979). BASED ON A REVIEW OF THE LANGUAGE OF THAT SECTION AND OF ITS LEGISLATIVE HISTORY, IT WAS CONCLUDED THAT, " . . . IT IS CLEAR THAT THE ACTIVITIES CITED IN THE STATUTE, I.E., SOLICITATION OF MEMBERSHIP, COLLECTION OF DUES, AND ELECTION OF UNION OFFICIALS, WERE INCLUDED AS EXAMPLES (OF ACTIVITIES TO BE CARRIED OUT DURING NON-DUTY TIME) BECAUSE THE ONLY FUNCTION OF SUCH ACTIVITIES IS THE MAINTENANCE OF THE UNION AS AN ORGANIZATION, I.E., THEY ARE RELATED SOLELY TO THE INSTITUTIONAL STRUCTURE OF THE UNION." TURNING TO THE INSTANT PROPOSAL, THE CARD ITSELF, SELF-ADDRESSED AND POSTAGE PAID, WHICH THE PARTIES HAVE APPARENTLY ALREADY NEGOTIATED WITHOUT DISPUTE, WOULD BE DISTRIBUTED TO ALL BARGAINING UNIT EMPLOYEES, NOTIFYING THEM OF THE CHAPTER NUMBER, THAT THE CHAPTER IS THE EXCLUSIVE REPRESENTATIVE FOR THE UNIT, AND THAT THE CHAPTER IS A COMPONENT OF THE NATIONAL TREASURY EMPLOYEES UNION. IT INVITES EMPLOYEES TO FURNISH THE UNION WITH CERTAIN INFORMATION "(S)O THAT (THE UNION) MAY PROVIDE MAXIMUM SERVICE TO EMPLOYEES(.)" THE INFORMATION REQUESTED IS THE EMPLOYEE'S NAME, ADDRESS, SOCIAL SECURITY NUMBER, HOME TELEPHONE NUMBER, NAME OF SPOUSE, ORGANIZATIONAL LOCATION WITHIN THE BARGAINING UNIT, WHETHER THE EMPLOYEE IS A MEMBER OF THE UNION AND, IF SO, WHETHER DUES ARE PAID BY PAYROLL DEDUCTION, AND WHETHER THE EMPLOYEE HAS UNION INSURANCE. IT IS PERTINENT TO NOTE THAT THE CARD IS NOT AN OVERT PLEA FOR MEMBERSHIP AND THAT DISTRIBUTION OF THE CARDS WOULD SERVE THE FUNCTION OF ADVISING OR REMINDING MEMBERS OF THE BARGAINING UNIT THAT THE UNION IS THEIR EXCLUSIVE REPRESENTATIVE. BY ADVISING EMPLOYEES OF THE UNION'S STATUS AS THE EXCLUSIVE REPRESENTATIVE, DISTRIBUTING THE CHAPTER ANNOUNCEMENT CARDS AIDS IN IMPLEMENTING THE LABOR-MANAGEMENT RELATIONSHIP AND IS NOT SOLELY RELATED TO THE INSTITUTIONAL STRUCTURE OF THE UNION. HENCE, DISTRIBUTION OF SUCH CARDS DOES NOT CONSTITUTE INTERNAL BUSINESS OF THE UNION WITHIN THE MEANING OF SECTION 7131(B) OF THE STATUTE AND, THEREFORE, UNION PROPOSAL VI IS WITHIN THE DUTY TO BARGAIN. UNION PROPOSAL VII ARTICLE . . . , SECTION 6, TELEPHONE MONITORING A. EACH EMPLOYEE WILL BE INFORMED, AS PART OF HIS/HER TRAINING, THAT THE MONITORING IS FOR THE PURPOSE OF HELPING THEM TO PERFORM QUALITY WORK AND THAT THE INFORMATION WILL BE USED FOR TRAINING, NOT EVALUATION. B. THE SERVICE CENTER QUALITY REVIEW MONITOR WILL PREPARE A SUMMARY OF THE REVIEW RESULTS ONCE A MONTH FOR TRAINING PURPOSES. QUESTION BEFORE THE AUTHORITY THE QUESTION IS WHETHER UNION PROPOSAL VII IS INCONSISTENT WITH THE AUTHORITY OF THE AGENCY TO ASSIGN WORK UNDER SECTION 7106(A)(2)(B) OF THE STATUTE AND THEREFORE, AS ALLEGED BY THE AGENCY, IS NOT WITHIN THE DUTY TO BARGAIN. OPINION CONCLUSION AND ORDER: UNION PROPOSAL VII IS INCONSISTENT WITH THE AUTHORITY OF THE AGENCY TO ASSIGN WORK UNDER SECTION 7106(A)(2)(B) OF THE STATUTE AND THEREFORE THE DUTY TO BARGAIN DOES NOT EXTEND TO THIS MATTER. ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10(1981)), IT IS ORDERED THAT THE PORTION OF THE UNION'S PETITION FOR REVIEW RELATING TO UNION PROPOSAL VII BE, AND IT HEREBY IS, DISMISSED. REASONS: IN AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO AND AIR FORCE LOGISTICS COMMAND, WRIGHT-PATTERSON AIR FORCE BASE, OHIO, 2 FLRA NO. 77(1980), THE AUTHORITY DETERMINED THAT DISPUTED PROPOSAL XI, WHICH WOULD HAVE REQUIRED THE AGENCY TO ASSIGN EQUAL EMPLOYMENT OPPORTUNITY COUNSELING DUTIES TO A CERTAIN PERCENTAGE OF EMPLOYEES SELECTED BY THE UNION, TO THE EXCLUSION OF OTHER AGENCY EMPLOYEES, VIOLATED SECTION 7106(A)(2)(B) OF THE STATUTE AND WAS NOT WITHIN THE DUTY TO BARGAIN. IN SO CONCLUDING, THE AUTHORITY STATED: " . . . SINCE THE DISPUTED PORTION OF THE PROPOSAL DIRECTLY PRESCRIBES THE ASSIGNMENT OF CERTAIN DUTIES TO PARTICULAR EMPLOYEES, AND, IN EFFECT, PRECLUDES THE ASSIGNMENT OF THOSE DUTIES TO OTHER EMPLOYEES, IT CONFLICTS WITH SECTION 7106(A)(2)(B) OF THE STATUTE." TURNING TO THE PRESENT DISPUTED PROPOSAL, IT WOULD SIMILARLY OBLIGATE THE AGENCY TO ASSIGN CERTAIN SPECIFIED DUTIES, I.E., PREPARATION OF SUMMARIES OF TELEPHONE MONITORING REVIEW RESULTS ONCE EACH MONTH FOR TRAINING PURPOSES, TO BE DESIGNATED AGENCY EMPLOYEE, I.E., THE SERVICE CENTER QUALITY REVIEW MONITOR. THEREFORE, BASED ON THE REASONS SET FORTH IN DETAIL IN THE AIR FORCE LOGISTICS COMMAND, WRIGHT-PATTERSON AIR FORCE BASE CASE, UNION PROPOSAL VII MUST ALSO BE HELD TO BE OUTSIDE THE DUTY TO BARGAIN UNDER THE STATUTE. THAT IS, TO THE EXTENT THE PROPOSAL WOULD REQUIRE THE ASSIGNMENT OF THE WORK OF PREPARING THE SUMMARY OF REVIEW RESULTS TO A SPECIFIED AGENCY EMPLOYEE AND, IMPLICITLY, WOULD PRECLUDE THE ASSIGNMENT OF THOSE DUTIES TO OTHER EMPLOYEES, IT IS NONNEGOTIABLE. ISSUED, WASHINGTON, D.C., SEPTEMBER 4, 1981 RONALD W. HAUGHTON, CHAIRMAN HENRY B. FRAZIER III, MEMBER LEON B. APPLEWHAITE, MEMBER FEDERAL LABOR RELATIONS AUTHORITY --------------- FOOTNOTES: --------------- /1/ SECTION 7117(A)(1) OF THE STATUTE PROVIDES AS FOLLOWS: SEC. 7117. DUTY TO BARGAIN IN GOOD FAITH; COMPELLING NEED; DUTY TO CONSULT (A)(1) SUBJECT TO PARAGRAPH (2) OF THIS SUBSECTION, THE DUTY TO BARGAIN IN GOOD FAITH SHALL, TO THE EXTENT NOT INCONSISTENT WITH ANY FEDERAL LAW OR ANY GOVERNMENT-WIDE RULE OR REGULATION, EXTEND TO MATTERS WHICH ARE THE SUBJECT OF ANY RULE OR REGULATION ONLY IF THE RULE OR REGULATION IS NOT A GOVERNMENT-WIDE RULE OR REGULATION. /2/ SECTION 7106(A)(2)(B) PROVIDES, IN PERTINENT PART: SEC. 7106. MANAGEMENT RIGHTS (A) SUBJECT TO SUBSECTION (B) OF THIS SECTION, NOTHING IN THIS CHAPTER SHALL AFFECT THE AUTHORITY OF ANY MANAGEMENT OFFICIAL OF ANY AGENCY-- . . . . (2) IN ACCORDANCE WITH APPLICABLE LAWS-- . . . . (B) TO ASSIGN WORK. . . (.) /3/ SECTION 7106(B)(2) PROVIDES: SEC. 7106. MANAGEMENT RIGHTS (B) NOTHING IN THIS SECTION SHALL PRECLUDE ANY AGENCY AND ANY LABOR ORGANIZATION FROM NEGOTIATING-- . . . . (2) PROCEDURES WHICH MANAGEMENT OFFICIALS OF THE AGENCY WILL OBSERVE IN EXERCISING ANY AUTHORITY UNDER THIS SECTION(.) /4/ IN SO DECIDING THAT UNION PROPOSAL III IS WITHIN THE DUTY TO BARGAIN, THE AUTHORITY MAKES NO JUDGMENT AS TO THE MERITS OF THE PROPOSAL. /5/ SECTION 7106(A)(2)(A) PROVIDES, IN PERTINENT PART: SEC. 7106. MANAGEMENT RIGHTS (A) SUBJECT TO SUBSECTION (B) OF THIS SECTION, NOTHING IN THIS CHAPTER SHALL AFFECT THE AUTHORITY OF ANY MANAGEMENT OFFICIAL OF ANY AGENCY-- . . . . (2) IN ACCORDANCE WITH APPLICABLE LAWS-- (A) TO HIRE, ASSIGN, DIRECT, LAYOFF, AND RETAIN EMPLOYEES IN THE AGENCY(.) /6/ NOTE 2, SUPRA. /7/ IN VIEW OF THE AUTHORITY'S DECISION THAT THE DISPUTED PROPOSAL DOES NOT CONCERN THE RIGHTS OF AGENCY MANAGEMENT UNDER SECTION 7106(A)(2)(A) AND (B), IT IS UNNECESSARY TO CONSIDER THE UNION'S CONTENTIONS AS TO PROCEDURES GOVERNING THE EXERCISE OF THOSE RIGHTS UNDER SECTION 7106(B)(2). /8/ IN SO DECIDING THAT UNION PROPOSAL IV IS WITHIN THE DUTY TO BARGAIN, THE AUTHORITY MAKES NO JUDGMENT AS TO THE MERITS OF THE PROPOSAL. /9/ SECTION 7131(B) PROVIDES: SEC. 7131. OFFICIAL TIME . . . . (B) ANY ACTIVITIES PERFORMED BY ANY EMPLOYEE RELATING TO THE INTERNAL BUSINESS OF A LABOR ORGANIZATION (INCLUDING THE SOLICITATION OF MEMBERSHIP, ELECTIONS OF LABOR ORGANIZATION OFFICIALS, AND COLLECTION OF DUES) SHALL BE PERFORMED DURING THE TIME THE EMPLOYEE IS IN A NON-DUTY STATUS. /10/ IN SO DECIDING THAT UNION PROPOSAL VI IS WITHIN THE DUTY TO BARGAIN, THE AUTHORITY MAKES NO JUDGMENT AS TO THE MERITS OF THE PROPOSAL.