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37 FLRA No. 65

FEDERAL LABOR RELATIONS AUTHORITY

WASHINGTON, D.C.

U.S. DEPARTMENT OF THE INTERIOR

U.S. BUREAU OF MINES

WASHINGTON, D.C.

(Respondent)

and

NATIONAL FEDERATION OF FEDERAL EMPLOYEES

LOCAL 1957

(Charging Party)

3-CA-80584

DECISION AND ORDER

September 28, 1990

Before Chairman McKee and Members Talkin and Armendariz.

I. Statement of the Case

This unfair labor practice case is before the Authority in accordance with section 2429.1(a) of the Authority's Rules and Regulations, based on a stipulation of facts by the parties, who have agreed that no material issue of fact exists.

The complaint alleges that the Respondent violated section 7116(a)(1), (5), and (8) of the Federal Service Labor-Management Relations Statute (the Statute) by failing and refusing to provide the Union with the names and home addresses of bargaining unit employees represented by the Union. For the following reasons, we find that the Respondent violated the Statute as alleged in the complaint.

II. Facts

The Union is the exclusive representative of a unit of the Respondent's employees. By memorandum dated May 5, 1988, the Union requested that the Respondent furnish it with the names and home addresses of all bargaining unit employees. By letter dated June 7, 1988, the Respondent denied the Union's request.

The parties stipulated that the requested names and home addresses are "located in official personnel files but Respondent makes no attempt to update or keep current such information, and does not constitute guidance, advice, counsel or training provided for management officials or supervisors relating to collective bargaining." Stipulation, para. 7.

III. Positions of the Parties

The General Counsel argues that this case is "controlled" by the Authority's decision in Farmers Home Administration Finance Office, St. Louis, Missouri, 23 FLRA 788 (1986) (Farmers Home), where the Authority concluded that, under section 7114(b)(4) of the Statute, the union was entitled to the names and home addresses of employees in the bargaining unit it represented. General Counsel's Brief at 3. Based on Farmers Home, and subsequent decisions following Farmers Home, the General Counsel maintains that the Respondent violated section 7116(a)(1), (5), and (8) of the Statute. The General Counsel asserts that the fact that home addresses maintained by the Respondent may not be current does not "excuse it from producing the information in its possession." Id. at 3 n.

The Respondent asserts that the release of employees' home addresses is prohibited by the Privacy Act, 5 U.S.C. § 552a, because that release constitutes a clearly unwarranted invasion of personal privacy under the Freedom of Information Act, 5 U.S.C. § 552. The Respondent asserts also that it was not required to supply the requested names and home addresses in this case because (1) the Union did not demonstrate that the data was necessary, (2) the Union has alternative means of communicating with unit employees, and (3) section 7114(b)(4) of the Statute "deals exclusively with the actual process of negotiations . . . ." Respondent's Brief at 2.

IV. Analysis and Conclusions

In U.S. Department of the Navy, Portsmouth Naval Shipyard, Portsmouth, New Hampshire, 37 FLRA No. 39 (1990) (Portsmouth Naval Shipyard), the Authority reaffirmed Farmers Home and concluded that the release of names and home addresses of unit employees to the unions that represent them is not prohibited by law, is necessary for unions to fulfill their representational responsibilities under the Statute, and meets all of the other requirements of section 7114(b)(4) of the Statute. The Authority determined also that the release of home addresses generally is required without regard to whether alternative means of communication are available to the requesting union.

The parties stipulated that the requested data "is located in official personnel files . . . and does not constitute guidance, advice, counsel or training provided for management officials or supervisors relating to collective bargaining." Stipulation, para. 7. As the Respondent makes no argument to the contrary, we conclude that the requirements of section 7114(b)(4)(A), (B), and (C) have been met in this case.^(*) Accordingly, consistent with the stipulation and based on the Authority's decision in Portsmouth Naval Shipyard, we find that the Respondent was required to furnish the Union with the requested names and home addresses of employees in the bargaining unit represented by the Union. The Respondent's refusal to do so violated section 7116(a)(1), (5), and (8) of the Statute. We note, in particular, that, consistent with Portsmouth Naval Shipyard, a determination as to whether the requested information was necessary is not limited to determining whether the information relates to actual negotiations. See Portsmouth Naval Shipyard, slip op. at 7 n.10, 11.

V. Order

Pursuant to section 2423.29 of the Authority's Rules and Regulations and section 7118 of the Federal Service Labor-Management Relations Statute, the U.S. Bureau of Mines, U.S. Department of the Interior, Washington, D.C., shall:

1. Cease and desist from:

(a) Refusing to furnish, upon request of the National Federation of Federal Employees, Local 1957, the exclusive representative of certain of its employees, the names and home addresses of all employees in the bargaining unit it represents.

(b) In any like or related manner, interfering with, restraining, or coercing its employees in the exercise of the rights assured them by the Statute.

2. Take the following affirmative action in order to effectuate the purposes and policies of the Statute:

(a) Furnish the National Federation of Federal Employees, Local 1957, the exclusive representative of certain of its employees, the names and home addresses of all employees in the bargaining unit it represents.

(b) Post at the U.S. Bureau of Mines copies of the attached Notice on forms to be furnished by the Federal Labor Relations Authority. Upon receipt of such forms, they shall be signed by the Director, U.S. Bureau of Mines, and shall be posted in conspicuous places, including all bulletin boards and other places where notices to employees are customarily posted, and shall be maintained for 60 consecutive days thereafter. Reasonable steps shall be taken to ensure that such notices are not altered, defaced, or covered by any other material.

(c) Pursuant to section 2423.30 of the Authority's Rules and Regulations, notify the Regional Director, Region III, Federal Labor Relations Authority, in writing, within 30 days from the date of this Order as to what steps have been taken to comply.

NOTICE TO ALL EMPLOYEES

AS ORDERED BY THE FEDERAL LABOR RELATIONS AUTHORITY

AND TO EFFECTUATE THE POLICIES OF THE

FEDERAL SERVICE LABOR-MANAGEMENT RELATIONS STATUTE

WE NOTIFY OUR EMPLOYEES THAT:

WE WILL NOT refuse to furnish, upon request of the National Federation of Federal Employees, Local 1957, the exclusive representative of certain of our employees, the names and home addresses of all employees in the bargaining unit it represents.

WE WILL NOT in any like or related manner, interfere with, restrain, or coerce our employees in the exercise of the rights assured them by the Federal Service Labor-Management Relations Statute.

WE WILL furnish the National Federation of Federal Employees, Local 1957, the exclusive representative of certain of our employees, the names and home addresses of all employees in the bargaining unit it represents.

___________________________
(Activity)

Dated:_________ By:______________________________

(Signature) (Title)

This Notice must remain posted for 60 consecutive days from the date of posting, and must not be altered, defaced, or covered by any other material.

If employees have any questions concerning this Notice or compliance with its provisions, they may communicate directly with the Regional Director, Region III, Federal Labor Relations Authority, whose address is: 1111 18th Street, NW., 7th Floor, P.O. Box 33758, Washington, D.C. 20033-0758, and whose telephone number is (202) 653-8500.

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FOOTNOTES:
(If blank, the decision does not have footnotes.)
 

*/ We note, in this regard, our agreement with the General Counsel that, even if the home addresses maintained by the Respondent are not current, that fact does not relieve the Respondent of its obligation to provide the data within its possession.

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