30:1025(112)NG - AFGE Council 214 and DOD, Air Force, Air Force Logistics Command -- 1988 FLRAdec NG
[ v30 p1025 ]
30:1025(112)NG
The decision of the Authority follows:
30 FLRA NO. 112 30 FLRA 1025 (1988) 25 JAN 1988 AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES COUNCIL 214, AFL-CIO Union and DEPARTMENT OF DEFENSE DEPARTMENT OF THE AIR FORCE AIR FORCE LOGISTICS COMMAND Agency Case No. O-NG-1423 DECISION AND ORDER ON NEGOTIABILITY ISSUES I. Statement of the Case This case is before the Authority because of a negotiability appeal filed under section 7105(a)(2)(E) of the Federal Service Labor - Management Relations Statute (the Statute) and concerns the negotiability of all or part of five proposals relating to the Agency's mandatory uniform requirement. For the reasons which follow, we find that Proposals 2h and 21 are negotiable and that the remaining proposals are outside the duty to bargain. 1 II. Background On December 18, 1986, the Agency notified the Union of its decision to implement a requirement that civilian employees of the Base Operations Sections, Airfield Management Branches, at each Logistics Center, wear uniforms. The affected employees are Air Traffic Control Specialists who typically work behind a counter in the Base Operations Section. One of the employees' principal duties is to assist military flight personnel in filing flight plans. After prolonged bargaining over the Agency's decision to implement a uniform requirement for unit employees, the parties were unable to reach agreement. During the mediation process, the Union requested an allegation of nonnegotiability concerning the Union's original and supplemental proposals. The Agency responded by declaring Proposals 1, 2, 3, 4 and 5 of the original and supplemental submissions nonnegotiable. 2 The Union appealed that allegation of nonnegotiability. Proposal 1 and Proposals 3, 4, and 5 require the Agency either to refrain from implementing the uniform requirement or to implement the requirement only on an experimental or volunteer basis. Proposal 2 was submitted in the alternative and is addressed to the impact and implementation of the requirement to wear uniforms. Union Response to Agency Statement of Position at 2. We will frist address Proposals 1, 3, 4, and and 5, as requested by the Union, and then determine the negotiability of Proposal 2. III. Proposal 1 No change Proposal 3 AFLC agrees to implement a prescribed uniform for AFLC Base Operations semployees on a one year trial basis for volunteers only. No unit employee will be coerce(d) into wearing a uniform. Proposal 4 During the one year trial basis, AFLC will try to influence the non-volunteer unit employees into accepting the wearing of uniforms through example. No unit employee will be discriminated against in any way for not volunteering to wear a uniform. Proposal 5 Full disclosure of details/agreement on conditions for the uniform requirement will be provided unit employees prior to requesting for volunteers. A. Positions of the Parties The Agency contends that Proposals 1, 3, 4, and 5 violate the Agency's right under section 7106(a)(1) to determine internal security practices and its right under section 7106(b)(1) to determine the methods and means of performing the Agency's work. The Agency argues that the ability to readily identify employees by a prescribed uniform is essential in order for it to protect its property. The Agency maintains that when emergency situations occur in the "flightline area," it is essential that security personnel be able immediately to identify the employees in the Base Operations area. The Agency states that the uniform requirement will enable security personnel to identify employees easily and to apprehend persons who are not authorized to be in the area. The Agency also contends that a prescribed uniform will contribute to the accomplishment of the Agency's mission by enabling flight personnel to readily identify employees and enabling employees to better serve the flight personnel. The Agency states that the Base Operations Section is the "front door" for most visitors to the base. The Agency argues, therefore, that the proposals relate to the methods and means of performing work and are outside the duty to bargain under section 7106(b)(1). The Union states that Proposals 1, 3, 4, and 5 concern the substance of the Agency's decision to require the wearing of uniforms. The Union maintains that it may legitimately propose that uniforms not be worn by the employees or that the wearing of uniforms be implemented on a trial basis among volunteers. The Union contends that the uniform requirement does not concern the Agency's internal security practices because the affected employees are not security personnel and currently wear badges for ready identification. The Union also argues that since employees work behind a counter in the Base Operations Section they are easily recognized and it is evident what they do. The Union argues further that the uniform requirement is inconsistent with some of the duties performed by employees, such as washing vehicles and picking up debris. B. Discussion We find that Proposals 1, 3, 4, and 5 are nonnegotiable because they directly interfere with the Agency's exercise of its right under section 7106(a)(1) to determine internal security practices. We also find that the proposals concern the means by which Agency operations are conducted. The record establishes that the employees involved in this case work in a restricted and controlled area which "is a strategic first line of defense for the protection of many expensive aircraft, the prevention of terrorism, and the general security of the flightline area." Agency Statement of Position at 4. See also Union Response at 1-2. The Agency states that in emergency situations, it is essential that security personnel be able immediately to identify these employees if the Agency is effectively to protect its property. The Agency states further that the distinctive uniform will enable security personnel easily to identify and apprehend persons who are not authorized to be in the area. We reject the Union's arguments that the uniform is not necessary to achieve the Agency's goal of ready identification. The Agency has shown a reasonable connection between the requirement and the security of its operations. We will not question the extent of the measures used by the Agency to achieve its objective as long as they are reasonably related to the purpose for which the particular security practice is adopted. See National Federation of Federal Employees, Local 29 and Department of the Army, Kansas City District, U.S. Army Corps of Engineers, Kansas City, Missouri, 21 FLRA 233, 235 (1986). We find, therefore, that the requirement that Base Operations employees wear a uniform is directly related to the Agency's need to readily identify its employees in order to protect its property and its operations. Proposal 1 prohibits the Agency from implementing its uniform requirement. The proposal, therefore, directly interferes with the Agency's right to determine its internal security practices because it would preclude the use of uniforms for the purpose of achieving ready identification of employees. See American Federation of Government Employees, Local 217 and Veterans Administration Medical Center, Augusta, Georgia, 21 FLRA 62 (1986) (Proposal A). Proposals 3 and 4 would require the Agency to implement the uniform requirement only for volunteers and would make the wearing of uniforms optional on the part of employees for a 1-year trial period. In AFGE, Local 217 and VA Medical Center, Augusta, Georgia, the Authority found that a proposal which would make wearing the uniform optional on the part of employees would effectively negate the Agency's decision to require uniforms for the purpose of achieving ready identification of employees and, therefore, that it directly interfered with management's rights. The record in that case established that the requirement for employees to wear distinctive clothing was directly related to the agency's need to readily identify such employees in order to, among other things, protect its property. Proposals 3 and 4 in this case, likewise, directly interfere with the Agency's right to determine its internal security practices because they make the wearing of uniforms optional on the part of employees and negate the Agency's decision to require uniforms for the purpose of achieving ready identification of employees. See also National Union of Hospital and Health Care Employees, AFL - CIO. District 1199 and Veterans Administration Medical Center, Dayton, Ohio, 28 FLRA 435, 479 (1987) (Proposal 21). Proposal 5 is directly dependent on Proposals 3 and 4. Since we have found that there is no obligation to negotiate on Proposals 3 and 4, which would make wearing the uniform optional on the part of employees, we likewise find that Proposal 5, which requires that employees be informed of that option, is nonnegotiable. See National Federation of Federal Employees, Local 2052 and Department of the Interior, Bureau of Land Management, Boise District Office, 30 FLRA No. 93 (1987) (Proposal 11). We conclude that Proposal 1, which would require that the Agency rescind the uniform requirement, and Proposals 3-5, which would make the wearing of the uniform requirement optional on the part of employees, are nonnegotiable because they would negate the Agency's decision to require uniforms for the purpose of achieving ready identification of employees. These proposals directly interfere with the Agency's right to determine its internal security practices under section 7106(a)(1) of the Statute. Moreover, the Agency has determined that the nature of the employees, jobs requires that they be readily identified if the Agency is to accomplish its mission. The Agency has chosen uniforms as the means of identification. We find that there is a direct relationship between the uniform requirement and the Agency's need to readily identify employees. See American Federation of Government Employees Local 217 and Veterans Administration Medical Center, Augusta, Georgia, 21 FLRA 62 (1986) (Proposal A). Thus, the Agency's uniform requirement constitutes a decision as to the means of performing work under section 7106(b)(1). By prohibiting the implementation of the uniform requirement in this case, or by making its implementation optional, these proposals directly interfere with management's right to determine the means by which it will perform its work. The means by which it will perform its work is a matter about which the Agency may, but has chosen not to, bargain under section 7106(b)(1) of the Statute. For this reason also, these proposals are outside the duty to bargain. IV. Proposal 2 In the event Union proposal one (1) above is not acceptable by appropriate authority, the following will apply: a. AFLC will purchase three (3) navy blue blazers for each employee tailored for proper fit at no cost to employees. b. AFLC will purchase seven (7) charcoal grey dress slacks for each employee tailored for proper fit at no cost to employees. C. AFLC will purchase twenty-two (22) white dress shirts for each employee tailored for proper fit at no cost to employees. d. AFLC will purchase seven (7) matching ties for each employee at no cost to employees. e. AFLC will purchase three (3) pairs of black dress shoes for each employee at no cost to employees. f. AFLC will purchase one (1) tan overcoat for for each employee tailored for proper fit at no cost to employees. g. AFLC will purchase twenty-two (22) summer dress shirts for each employee tailored for proper fit at no cost to employees. h. Paragraphs 2a., b., c., d., e., f., will be repeated on an annual basis. i. Each bargaining unit employee will be authorized thirty (30) minutes at the beginning of his/her shift for changing into the uniform. j. Each bargaining unit employee will be authorized thirty (30) minutes at the end of his/her shift for changing out of the uniform. k. AFLC will provide clean clothing for each employee each time he/she reports for duty. l. AFLC will provide suitable private lo-cation(s) for employees to change at the beginning and end of each shift. M. AFLC will provide appropriate clothing to each employee to wear during inclement weather; such as: footwear, rain coat, parka coat, etc. r. AFLC agrees to authorize appropriate uniform allowance for each employee required to wear the prescribed uniform. A. Positions of the Parties The Agency contends that Proposals 2e, 2f, and 2m are nonnegotiable because they interfere with the Agency's right to determine its internal security practices and involve the methods and means of performing work. The Agency argues that inherent in the Agency's right to implement a uniform policy must also be the right to determine what items will comprise the uniform. The Agency contends that Proposals 2h, 2k, and 2r do not concern conditions of employment as defined in section 7103(a)(14)(C) of the Statute and that they are also inconsistent with Office of Management and Budget (OMB) Circular A-30, which the Agency asserts is a Government-wide regulation. As to Proposals 2i, 2j, and 21, the Agency maintains that these proposals interfere with management's right to assign work under section 7106(a)(2)(B). The Agency argues that the proposals would require management to refrain from assigning employees normal duties during the times set aside in the proposals for employees to change into and out of the uniform. The Union contends that Proposals 2e, 2f, and 2m do not interfere with the Agency's determination of what constitutes the uniform. The Union states that the Agency's advisories to the union concerning the uniform do not prevent employees from choosing the footwear and outerwear which is to be worn with the uniform. The Union asserts that Proposals 2e, 2f, and 2m merely require the Agency to furnish some of the "accouterments" which can be worn with the uniform. The Union states also that Proposals 2e, 2f, and 2m, as well as Proposals 2h and 2k, seek to (1) assure that the clothing worn by employees is appropriate to work and weather conditions and (2) specify the types and quantities of uniform articles the Agency will provide. The Union asserts that similar proposals have been found to be negotiable. The Union argues that Proposal 2r is intended to cover certain incidentals and merely requires the payment of whatever uniform allowance is required by applicable law and regulations. The Union describes Proposals 2i and 2j as appropriate arrangements for employees adversely affected by the exercise of management's rights. The Union asserts that the proposals merely require that some time be allowed during the specified time frames for employees to change clothes. Finally, the Union contends that the requirement in Proposal 21 that the Agency furnish private facilities for employees to change clothes does not interfere with the Agency's right to assign work and therefore is negotiable. B. Discussion Proposals 2e, 2f, and 2m These proposals require the Agency to furnish certain items of clothing and footwear which will be worn with the uniform. We find that Proposals 2e, 2f, and 2m are outside the duty to bargain. The Union states that Proposals 2e, 2f and 2m "have nothing to do with the uniform, but instead involve other items which can be worn in conjunction with it." Union Response at 4. The Union does not assert that these items are necessary for the health, safety or protection of employees and it appears from the record that the union is merely concerned that outer clothing be the same for all employees ' required to wear the prescribed uniform. Therefore, these proposals would require the Agency to provide personal items of clothing which the employees desire to wear with the prescribed uniform. In National Federation of Federal Employees Local 827 and Defense Mapping Agency, Aerospace Center, 26 FLRA 785, 786 (1987), the Authority discussed the general issue of when appropriated funds may be spent for the purchase of items which could be considered personal equipment. The Authority found that under the rules established by the Comptroller General, public funds may be spent for such items when it is determined that: (1) the Government, rather than the employee, receives the primary benefit from the equipment; and (2) the equipment is not a personal item which the employee should furnish. See, for example, 63 Comp. Gen. 278 (1984); 61 Comp. Gen. 634 (1982); 3 Comp. Gen. 433 (1924). We find, based on the record and consistent with applicable case law, that the clothing specified in the proposals may not be purchased by the Agency for unit employees because it is not part of the prescribed uniform and is not intended to be used for the primary benefit of the Government. Rather, the proposals require the Agency to furnish personal items of clothing which are for the primary benefit of employees. Proposals 2e, 2f and 2m are inconsistent with law because they would require the Agency to pay the cost of providing personal items of clothing which the employee should furnish. See Federal Employees Metal Trades Council, AFL - CIO and Department of the Navy, Mare Island Navy Shipyard, Vallejo, California, 30 FLRA No. 32 (1987). Compare NFFE, Local 1827 and Defense Mapping Agency, Aerospace Center, 26 FLRA at 790 (proposal requiring the agency to provide safety glasses held negotiable where the Government, rather than the employee, received the primary benefit). The Union asserts that Proposals 2e, 2f, and 2m are not materially different from the proposals found negotiable in VA Medical Center, Augusta, Georgia, 21 FLRA at 65-66. The Union states that the proposals in this case are designed to assure that the clothing worn by employees is appropriate to the work and weather conditions. Union Response at 4. We find, however, that Proposals 2e, 2f, and 2m are distinguishable from the proposals found to be negotiable in VA Medical Center. Augusta, Georgia. Those proposals required the agency to provide suitable items of clothing which were part of the prescribed uniform. The Union specifically states that the proposals in this case "have nothing to do with the uniform." Union Statement of Position at 4. Since we have found that Proposals 2e, 2f, and 2m concern personal items of clothing which should be furnished by employees and would require the Agency to make expenditures which are inconsistent with law, we reject the Union's argument that these proposals merely require clothing appropriate for inclement weather. Compare American Federation of State, County and Municipal Employees Local 2477, AFL - CIO and Library of Congress, 23 FLRA 204, 206 (1986). Proposals 2h and 2k Proposal 2h requires the Agency to replace, on a yearly basis, specified items of clothing which comprise the uniform. Proposal 2k requires the Agency to provide clean clothing for each employee when he or she reports for duty. For the following reasons, we find that Proposal 2h is negotiable and that Proposal 2k is nonnegotiable. Chapter 59, subchapter I of title 5 of the United States Code, including specifically section 5901, authorizes appropriations for agencies which require employees to wear uniforms. The appropriations are made on an annual basis and may be used either to provide the uniforms to employees or to provide employees with an allowance to purchase the required uniform. The amount appropriated may not exceed $125.00 per employee. Proposal 2h provides that the Agency will annually supply each employee required to wear the uniforms with the items specified in Proposals 2a-2d. The Agency objects to this proposal on the ground that it would cost at least $735.00 per employee beyond the statutory maximum. Agency Statement of Position at 16. However, the proposal does not prescribe a particular amount to be expended for uniforms. It specifies a certain number of each item of uniform clothing. While these items must have some cost, other than the Agency's unsubstantiated claim, we have no basis on which to find that those items must cost more than the statutory maximum. Indeed, if the Agency's claim is valid, we fail to see why the Agency did not object on those same grounds to the negotiation of Proposals 2a-2d. In our view, it is not the role of the Authority to judge comparative costs of particular items of uniform clothing. The statutory maximum allows the parties considerable latitude for bargaining and we conclude that it would best effectuate the Statute to permit them to explore possibilities for agreement within the statutory maximum. We find, therefore, that to the extent Proposal 2h may be implemented consistent with 5 U.S.C. 5901, it is negotiable under section 7117(a)(1) and within the duty to bargain. As to Proposal 2k, section 7103(a)(14) defines "conditions of employment" as "personnel policies, practices, and matters, whether established by rule, regulation, or otherwise, affecting working conditions." Section 7103(a)(14) (C) excludes from that definition policies, practices, and matters "to the extent such matters are specifically provided for by Federal statute." In National Association of Government Employees, SEIU, AFL - CIO and National Guard Bureau, Adjutant General, 26 FLRA 515, 525-26 (1987) (Proposal 9), after a review of its legislative history, the Authority determined that the appropriations authorized in chapter 59, subchapter I of title 5 of the United States Code, which includes section 5901, were intended both for the the purchase and the upkeep of the uniforms which agencies required employees to wear. Id. at 683. See also Federal Employees Uniform Allowance Act of 1954, Pub. L. No. 83-763, 68 Stat. 1114 (1954) and S. Rep. No. 1992, 83rd Cong., 2d Sess., reprinted in 1954 U.S. Code Cong._ & Admin. News 3816, 3826. The Authority then found that a proposal which required that employees be paid an allowance for the cleaning and maintenance of the prescribed uniform concerned a matter which was specifically provided for in 5 U.S.C. 5901 and concluded that the proposal was not within the duty to bargain under section 7103(a) (14)(C) of the Statute. Id. at 526. See also Association of Civilian Technicians, Wisconsin Chapter and Wisconsin Army National Guard, 26 FLRA 682 (1987) (Proposal 1) (proposal which provided for sewing and laundering services for employees wearing a prescribed uniform was outside the duty to bargain because it concerned a matter which was specifically provided for in 5 U.S.C. 5901). Proposal 2k in this case is essentially the same as Proposal 1, section b. in Association of Civilian Technicians, Wisconsin Chapter and Wisconsin Army National Guard, which was nonnegotiable because it concerned a matter which was specifically provided for by law--the cleaning and maintenance of the prescribed uniform. For the reasons set forth in that decision, Proposal 2k, which requires the Agency to provide employees with clean uniforms when they report for duty, is not within the Agency's duty to bargain because it concerns a matter which is specifically provided for by Federal statute and is excluded from "conditions of employment" under section 7103(a)(14)(C) of the Statute. Id. at 684. Proposal 2r Proposal 2r, which requires the Agency to authorize a uniform allowance for each employee required to wear the uniform, is nonnegotiable. The Union's statement of meaning as to Proposal 2r indicates that the proposal is intended to provide employees "$125.00 a year clothing allowance." See Petition for Review, Exhibit 5. In its Response to the Agency's Statement of Position, the Union further explains that Proposal 2r "merely requires the payment of whatever uniform allowance is required by applicable law and regulations." Union Response at 4. However, the record indicates that the Union is proposing that the Agency provide the prescribed uniform. See Proposals 2a-2d and the discussion of Proposal 2h above. Section 5901(a) of title 5 of the United States Code specifically states that monies appropriated for the purchase of uniforms must be used by the agency to purchase the uniforms or may be provided to employees for the purchase of a uniform, but not both. In other words, the Agency may supply a uniform or pay each employee an allowance to purchase the prescribed uniform. Therefore, under 5 U.S.C. 5901(a), employees may not be provided with a uniform allowance and with a uniform. Nothing in the record indicates that the Union intends this proposal as an alternative to its proposals--Proposals 2a-2d and 2h--requiring the Agency to provide the uniform to employees. Rather, the intended effect of the proposal is to pay employees a uniform allowance in addition to being provided with the uniform by the Agency. Proposal 2r is inconsistent with 5 U.S.C. 5901(a) because it requires the payment of an allowance to employees where the Union has also proposed that the Agency provide the uniform. Proposal 2r is outside the duty to bargain under section 7117(a)(1), therefore, because it is inconsistent with law. The Agency additionally argues that Proposals 2h, 2k, and 2r are nonnegotiable because they are inconsistent with OMB Circular No. A-30 (revised). However, the Circular was rescinded in 1983. OMB Memorandum No. 83-16 (April 27, 1983). Since OMB Circular No. A-30 is no longer in effect, the Agency's arguments concerning the applicability of the Circular have not been considered. Proposals 2i and 2i For the reasons which follow, we find that Proposals 2i and 2j are nonnegotiable. In AFSCME, Local 2477, AFL - CIO and Library of Congress 23 FLRA 204 (1986) (Proposal 3), the Authority found that a proposal which allowed employees 10 minutes after the start and before the end of the workday to change clothes directly interfered with the agency's right under section 7106(a)(2)(B) to assign work. In deciding whether the proposal in that case excessively interfered with management's right, the Authority considered: (1) whether and how the proposal would address or compensate for the adverse effects; and (2) whether the negative impact of the proposals on management's right is disproportionate to the benefits to be derived. As to the initial question, the Authority noted that the agency did not prohibit employees from wearing their uniforms to and from work and that the decision to change clothing at work was purely a matter of employee preference. As to the second question, the Authority noted that the proposals in that case would result in a loss to the agency of 20 minutes each workday during which it could not assign work. The Authority concluded that the proposal was not an appropriate arrangement and was outside the duty to bargain because the negative impact on the agency outweighed the benefit to employees in not having to use their own time to exercise their option to change clothes at work. See id. at 207-08. Proposals 2i and 2j are materially identical to Proposal 3 in AFSCME, Local 2477 and Library of Congress. Based on the reasons set forth in that case, we conclude that these proposals are not appropriate arrangements because they excessively interfere with management's right to assign work, and, therefore, are outside the duty to bargain. We note that the Agency in this case intends that "employees will wear their uniforms to and from work," Agency Statement of Position at 18, and that the proposals in this case would result in a loss to the Agency of up to 1 hour each workday during which it could not assign work. See also NAGE, SEIU, AFL - CIO and National Guard Bureau Adjutant General, 26 FLRA at 524-25 (1987) (Proposal 8). Proposal 21 Proposal 21 is negotiable. The proposal would require the Agency to make available to employees a private location where employees may change into and out of the uniform. We find that Proposal 21 does not interfere with the Agency's right to assign work, but is principally related to matters affecting the working conditions of employees. See, for example, American Federation of State, County and Municipal Employees, AFL - CIO, Local 2477 and Library of Congress, 7 FLRA 578, 588 (1982), enforced sub nom. Library of Congress v. FLRA, 699 F.2d 1280 (D.C. Cir. 1983) (proposal found negotiable which required the agency to provide showers and locker facilities because it was principally related to matters affecting working conditions). The Agency has made it a condition of employment that employees wear a prescribed uniform while in a duty status. Although the Agency states that it intends that employees will wear their uniforms to and from work, it cannot require that employees wear the uniform while they are in a nonduty status. Appropriate facilities where unit employees may change into and out of the uniform before the start and after the end of their tour of duty, therefore, concern those employees' working conditions. A proposal to provide private facilities for employees to change into and out of the uniform is principally related to matters affecting working conditions--the prescribed uniform requirement--and accommodates those employees who are unable to, or who prefer not to, wear the prescribed uniform when they are not on duty. Since the Agency has not shown how the proposal interferes with the assignment of work and has not demonstrated that the proposal is inconsistent with applicable laws and regulations, we conclude that Proposal 21 is within the duty to bargain. V. Order The Agency must upon request, or as otherwise agreed to by the parties, negotiate over Proposals 2h and 21. 3 The Union's petition for review as to Proposals 1, 2e, 2f, 2i, 2j, 2k, 2r, 3, 4, and 5 is dismissed. Issued, Washington, D.C., January 25, 1988. Jerry L. Calhoun, Chairman Jean McKee, Member FEDERAL LABOR RELATIONS AUTHORITY FOOTNOTES Footnote 1 The Union's motion for a hearing pursuant to section 2424.9 of the Authority's Rules and Regulations is denied because there is sufficient evidence in the record on which to base a reasoned decision. See American Federation of Government Employees, AFL-CIO, National Council of VA Locals and Veterans Administration, 29 FLRA 515 (1987). Footnote 2 Proposals 1 and 2 were submitted on January 13, 1987. Proposals 3, 4, and 5 were submitted as supplemental proposals on April 27, 1987. Footnote 3 In finding these proposals to be within the duty to bargain, we make no judgment as to their merits.