30:0400(52)NG - AFGE Local 85 and VA Medical Center, Leavenworth, KS -- 1987 FLRAdec NG
[ v30 p400 ]
30:0400(52)NG
The decision of the Authority follows:
30 FLRA NO. 52 30 FLRA 400 08 DEC 1987 AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, LOCAL 85 Union and VETERANS ADMINISTRATION MEDICAL CENTER LEAVENWORTH, KANSAS Agency Case No. 0-NG-1302 DECISION AND ORDER ON NEGOTIABILITY ISSUES I. Statement of the Case This case is before the Authority because of a negotiability appeal filed under section 7105(a)(2)(E) of the Federal Service Labor - Management Relations Statute (the Statute) and concerns the negotiability of 11 proposals. 1 For the reasons that follow, we find that Proposals 1 and 2 are not properly before us and that Proposals 4 thru 11 are nonnegotiable. We find that Proposal 3 is negotiable. II. Proposals 1 and 2 Proposal I Article IX - Use of Official Facilities Section 5. The employer agrees to provide mail service to all union officers/steward via the inter-office mail system and if addressed to an individual by name it will not be opened except by the addressee. Proposal 2 Article XII - Investigations, Discipline and Adverse Actions In circumstances that do not warrant immediate action, the employee will be informed that a disciplinary/adverse action is proposed. In this case and when the employee requests a meeting, the employee and/or their designated Local representative shall be informed why the action was proposed against him/her and given the opportunity to present their side of the case, management will carefully consider the employee's/representative's views and, if as a result of this presentation, management decides to change or alter the proposed disciplinary/ adverse action, the employee and/or their representative will be so informed. When the employee requests such a meeting, any delay resulting from the scheduling of this meeting shall not adversely affect the timeliness required by the Master Agreement, Article 12, Section 4. A. Positions of the Parties The Agency argues that these proposals are in conflict with the Master Agreement and that the interpretation of provisions of the Master Agreement should be accomplished through procedures other than the negotiability appeal process. The Union claims that the intent of Proposal 1 is to ensure privacy and security of mail sent through the inter-office mail system. The Union claims that Proposal 2 merely establishes procedures to be followed by management. B. Analysis and Conclusion The Agency contends only that the subject matter of these proposals is covered by the parties' agreement and that there is no duty to bargain. The Agency does not argue that these proposals are inconsistent with law, rule or regulation. Under section 2424.1 of our Regulations, we consider a petition for review of a negotiability issue only where the parties are in dispute as to whether a proposal is inconsistent with law, rule or regulation. This case, as noted above, does not involve whether Proposals 1 and 2 are inconsistent with law, rule or regulation. Therefore, there are no issues properly before the Authority as to Proposals 1 and 2 in this negotiability proceeding. The conditions governing review of negotiability issues, as described in section 2424.1 of our Regulations, have not been met. Moreover, the disputed issues concerning Proposals 1 and 2--whether the subject matter of those proposals is covered by the parties' agreement so as to give rise to a duty to bargain--should be resolved in other appropriate proceedings, such as the parties' negotiated grievance procedure or the unfair labor practice procedures under section 7118 of the Statute. Therefore, we will dismiss the Union's petition for review as to those proposals, without prejudice to the Union's right to file a negotiability appeal if the conditions governing review of negotiability issues are met and if the Union chooses to file such an appeal. American Federation of Government Employees, Local 12, AFL - CIO and Department of Labor, 26 FLRA 768 (1987). III. Proposal 3 Article XV - Overtime Section 1. In the assignment of scheduled overtime, the employer agrees to provide the employee at least two (2) days advance notice to allow for readjustment of personal commitments. Any employee designated to work scheduled overtime on days outside his/her basic workweek will be notified not later than two (2) days before the end of his/her basic workweek. When overtime work is to be performed on a holiday, similar advance notice will be given. For purposes of this section all overtime not scheduled shall be considered emergency as defined in the Hours of Work Article, Section 3. A. Positions of the Parties The Agency argues that this section is inconsistent with 5 C.F.R. 610.121(b)(2) because it prevents the Agency Head from revising an employee's work schedule unless he or she became aware of the need for overtime not less than 2 days prior to its scheduling. The Union argues that this section: (1) does not violate the Statute; (2) concerns conditions of employment; (3) does not prevent management from assigning overtime; and (4) merely attempts to negotiate on the impact and implementation of the exercise of a management right. B. Analysis and Conclusion Contrary to the Agency's argument, we find that this proposal does not limit the Agency's ability to change basic work schedules under 5 C.F.R. 610.121. Rather, this proposal merely requires that the Agency give employees 2 days' advance notice of scheduled overtime assignments. The Agency has made no claim that it would have insufficient knowledge of the need for overtime so that meeting the proposal's 2-day notice requirement would in any way prevent it from requiring that the overtime work be accomplished. Moreover, there is nothing in the proposal or in the record which indicates that the Agency would in any manner be limited in assigning overtime work in circumstances where the Agency did not provide the 2 days' advance notice because the Agency did not have knowledge of the need for overtime more than 2 days in advance. Furthermore, the last sentence of this proposal indicates that in the circumstance where the Agency did not provide 2 days' advance notice of a scheduled overtime assignment, the overtime assignment merely would be considered emergency overtime. We note, however, that the Union may not negotiate the definition of an emergency (see our decision concerning the last paragraph of Proposal 10 in this case). We note further that the Union may not negotiate a proposal which provides that emergency overtime is not "compulsory" (see our discussion concerning Proposal 5 in this case). Since the Agency has not established that this proposal would prevent it from assigning work, the proposal is a procedure negotiable under section 7106(b)(2) of the Statute. See American Federation of Government Employees, AFL - CIO,. Local 2272 and Department of Justice, U.S. Marshals Service, District of Columbia, 9 FLRA 1004 (1982) (Proposal 11 requiring a 48-hour notice of assignments to details found to be a negotiable procedure under section 7106(b)(2)). IV. Proposal 4 Article XV - Overtime Section 2. Higher graded employees shall not be used to perform functions below their grade level on overtime unless a lower graded employee is not available. Lower graded employees shall not be used to perform functions above their grade level on overtime unless their capabilities for the work to be done warrant performance of overtime and a higher graded employee is not available. Employees either in training or on detail may be considered for overtime in either the training/ detail and/or their primary work area. A. Positions of the Parties The Agency argues that this section conflicts with management's right to assign work under section 7106(a)(2)(B) of the Statute because it would prohibit the assignment of duties performed by employees in one grade level from being performed by employees in lower grade levels. The Union claims that this section does not prevent management from assigning work and that its intention is to prevent the misuse of personnel. The Union also claims that this proposal concerns the impact and implementation of the exercise of a management right. B. Analysis and Conclusion We have held that proposals which establish conditions on management's ability to exercise its right to assign work infringe on that right and, therefore, are outside the duty to bargain. American Federation of Government Employees, Local 2182, AFL - CIO and Propulsion Laboratory, U.S. Army Research and Technology Laboratories, 26 FLRA 600 (1987) (Provision 4). Also, we have held that the right to assign work to employees under section 7106(a)(2)(B) of the Statute includes the right to determine the particular qualifications and skills needed to perform the work and to make judgments in determining whether a particular employee meets these qualifications. Fort Knox Teachers Association and Fort Knox Dependent Schools, 25 FLRA 1119 (1987). We find that Proposal 4 would make the assignment of overtime work conditional on the availability of lower or higher graded employees. It would deprive management of its right to assign work to higher graded employees when lower graded employees are available, and vice versa, without any type of consideration as to the employees' qualifications to perform the designated tasks. Consequently, we find this proposal to be outside the duty to bargain because it violates management's right to assign work and employees under section 7106(a)(2)(B) of the Statute. V. Proposal 5 Article XV - overtime Section 6. Emergency overtime shall not be compulsory, except when official requirements must be met. If overtime is necessary, available volunteers will be asked first. If sufficient volunteers are not available or no volunteers, reverse seniority shall be used. Failure of the employer to properly notify the employee of overtime requirements shall relieve the employee of the obligation to work overtime. A. Positions of the Parties The Agency argues that this section interferes with the Agency's right to assign work and employees under section 7106(a)(2)(A) and (B) of the Statute because it would compel the Agency to select volunteers for overtime regardless of whether or not they are capable of performing the work. According to the Union, the intent of this section is to ensure that there would be assistance during normal non-duty hours. The Union also argues that the proposal sets out the rights of the employees and management on how a situation could be handled. B. Analysis and Conclusion The first sentence of this proposal is to the same effect as Provision 8 in International Plate Printers, Die Stampers and Engravers Union of North America, AFL - CIO, Local 2 and Department of the Treasury, Bureau of Engraving and Printing, Washington, D.C., 25 FLRA 113 (1987). Provision 8 provided that overtime would not be assigned on a compulsory basis unless there were unusually heavy workloads. We found that the provision prevented management from assigning overtime work to particular employees under certain circumstances. Similarly, the first sentence of this proposal prevents management from requiring employees to work overtime in all but one circumstance. Thus, based on Bureau of Engraving and Printing, we find this sentence to be outside the duty to bargain. The next two sentences, read together, provide that overtime will be assigned first to volunteers and then, if insufficient volunteers exist, to nonvolunteers based on inverse seniority. It is well established that the right to assign work includes the right to determine the particular qualifications and skills necessary to perform the work and the right to make judgments in determining whether particular employees meet those qualifications. See, for example, Fort Knox Dependent Schools. It also is clear that proposals which provide a procedure for selecting the particular employee who will perform the work from a group of employees who are determined to be qualified are negotiable. See, for example, Bureau of Engraving and Printing (Provisions 5 and 9). In this case, however, there is nothing in the language of the proposal or in the record which indicates that management would be able to make qualification determinations when assigning overtime. Rather, the second and third sentences would result in overtime being assigned solely according to the requirements set out in those sentences. Thus, by precluding management from taking into account valid considerations in making overtime assignments, the second and third sentences are inconsistent with management's right under section 7106(a)(2)(B) to assign work. See American Federation of Government Employees, Local 32 and Office of Personnel Management, 26 FLRA 612 (1987) (Proposal 3). We also find that the last sentence of this proposal infringes on management's right to assign work because it limits management's ability to assign overtime work. The last sentence removes an employee's obligation to perform the assigned overtime duties unless he or she had been notified in advance. By so doing this sentence deprives the Agency of its right to assign work unless the required notification had taken place. Consequently, this sentence infringes on management's right and is, thus, outside the duty to bargain. See Bureau of Engraving and Printing (Provision 8). VI. Proposal 6 Article XV - Overtime Section 7. Unless a subsequent emergency arises when an employee is recalled in an emergency situation, he/she will be released upon completion of the emergency assignment (as defined in Hours of Work Article, Section 3). A. Positions of the Parties The Agency argues that this section conflicts with management's right to assign work pursuant to section 7106(a)(2)(B) because it would limit the Agency's right to assign particular duties during callback overtime other than duties related to the emergency situation. The Union argues that the intent of this section is to prevent abuse of employees called back on overtime status, and that the proposal merely sets out how a particular situation would be handled. B. Analysis and Conclusion Proposal 6 is to the same effect as the proposal found nonnegotiable in National Federation of Federal Employees, Local 1380 and Department of the Navy, Naval Coastal Systems Center, Panama City, Florida, 11 FLRA 129 (1983). The proposal there provided, in pertinent part, that employees called back to work when an emergency occurred would only work on the emergency for which they were called back. The Authority found that such a proposal imposed a limitation on management's right to assign particular duties during call-back overtime to duties other than those related to the emergency situation. Accordingly, it constituted a direct interference with the Agency's right to assign work pursuant to section 7106(a)(2)(B) of the Statute. Thus, based on Naval Coastal Systems Center, we find that this proposal also constitutes an interference with management's right to assign work under section 7106(a)(2)(B) and is, therefore, outside the duty to bargain. VII. Proposal 7 Article XXIV - Health, Safety and Environment Section 1. It is agreed that the union and management shall have equal representation on the Medical Center Safety Committee, and ad hoc committees formed from or by the committee, and any committees formed during the life of this agreement relating to health, safety and environment impacting on the bargaining unit. A. Positions of the Parties The Agency argues that this proposal conflicts with its right under section 7106(a)(2)(B) to assign work because it 8] requires that half of the membership of an internal management committee be union members. In support, the Agency relies on American Federation of Government Employees, AFL - CIO, Local 2786 and Defense Mapping Agency, 20 FLRA 193 (1985) (Proposal 3) where the Authority found nonnegotiable a proposal which established a joint labor-management safety and health committee. The Union disputes the Agency's claim that Proposal 7 violates the Agency's right to assign work. Rather, the Union argues that its right to representation is established by law, including Executive Order (E.O.) 12196. Finally, the Union argues that management still maintains its right to assign, hire and direct employees within reasonable bounds. B. Analysis and Conclusion In National Treasury Employees Union and Department of the Treasury, Bureau of Government Financial Operations, 21 FLRA 652 (1986) the Authority determined that when an agency health and safety committee is "certified" by the Secretary of Labor under E.O. 12196 the agency may avoid unannounced inspections by the Occupational Safety and Health Administration. The Authority also noted that under E.O. 12196 such "certified" health and safety committees must provide for union representation. In this case, however, based on the Agency's uncontested arguments, the Medical Center Safety Committee on which the Union seeks equal representation is not intended to be "certified" by the Secretary of Labor under E.O. 12196. Rather, the Medical Center Safety and Health Committee in this case was established by internal Agency regulations and is an "uncertified" safety and health committee. Statement of Position at 21. Thus, the law and regulations applicable to "certified" safety and health committees as set out in Bureau of Financial Operations, including the provisions concerning union representation, are not relevant in this case. According to the Agency, the purpose of the Medical Center Safety Committee in this case is to periodically review the progress of the health and safety program, identify problem areas and accident cause factors and recommend ways of improving the safety program. Among other things, the committee is empowered to conduct such physical inspections it deems necessary with the authority to take immediate corrective action on safety hazards that are noted. Under Authority decisions, proposals establishing joint labor-management "uncertified" safety and health committees to provide a forum for the expression of concerns over safety and health matters have been found to be negotiable. See, for example, National Federation of Federal Employees, Local 2059 and U. S. Department of Justice, U. S. Attorney's Office, Southern District of New York, New York, New York, 22 FLRA 136 (1986) (Provision 1). On the other hand, proposals which would enable a union to interject itself into the deliberative process by which management exercises its rights, including those related to safety and health matters, have been found nonnegotiable. Defense Mapping Agency. In our view, based on the Agency's uncontested claims, the Medical Center Safety Committee on which the Union seeks equal representation does not merely constitute a forum for the expression of concerns over health and safety matters. Rather, the Medical Center Safety Committee in this case is a body established by the Agency to carry out its safety and health responsibilities. Thus, the tasks associated with carrying out the functions of the Medical Safety and Health Committee involves the assignment of work under section 7106(a)(2)(B). Consequently, Proposal 7 is not within the duty to bargain. In so holding, we note that Proposal 7 is distinguishable from the proposal at issue in National Federation of Federal Employees, Local 1256 and K. I. Sawyer Air Force Base, Michigan, 29 FLRA No. 13 (1987) (Provision 3) slip op. at 4. In Sawyer Air Force Base, we held that Provision 3, which provided for union representation on the Safety and Health Committee, was within the duty to bargain. Provision 3 clearly established the purpose of the committee as "to advise the Commander on occupational safety, fire prevention, and health matters." The provision neither required the Agency to appoint particular individuals to the committee nor prescribed the official duties to be performed. We found the committee in Sawyer Air Force Base to be purely advisory, and that consequently it did not constitute a forum whereby the Union could interject itself into the decision-making process by which management exercises its rights. VIII. Proposals 8 and 9 Proposal 8 Article XXXIV - Promotion and Placement Section 2. A panel considering candidates for a position encumbered by more than one individual will include one member who currently holds the position. Proposal 9 Article XXXIV - Promotion and Placement Section 3. The union-appointed observer on the Rating and Ranking Panel shall be released to participate on the Panel for which selected unless excusal is approved by the Personnel Officer and a bonafide emergency exists. A. Positions of the Parties The Agency argues that Proposal 8 violates management's right to assign work pursuant to section 7106(a)(2)(B) of the Statute. The Agency notes that rating and ranking panels are an integral part of management's decision-making process because they compare the qualifications of applicants for a promotion and determine which employees are to be selected. Also, the Agency contends that Proposal 8 is inconsistent with management's right under section 7106(a) (2)(B) to determine the personnel by which Agency operations shall be conducted. The Agency argues that by requiring participation of a Union representative on a promotion rating and ranking panel Proposal 9 interferes with management's right to select under section 7106(a)(2)(C) of the Statute. In addition, the Agency argues that Proposal 9 also violates section 7106(a)(2)(B) because it assigns duties to a particular individual, the Personnel Officer. The Union contends that neither proposal prevents management from exercising its rights. B. Analysis and Conclusion In American Federation of Government Employees, AFL - CIO, Mint Council 157 and Department of the Treasury, Bureau of the Mint, 19 FLRA 640 (1985) (Provision 3), the Authority determined that promotion and rating panels are permanent or ad hoc committees established to evaluate, compare and rank employees and, as such, constitute a part of the deliberative process by which management determines which employees will be selected for promotion under section 7106(a)(2)(C) of the statute. Thus, it follows that the designation of particular employees to serve on a rating and ranking panel, either temporarily or permanently, constitutes the assignment of duties associated with rating and ranking candidates for promotion. That is, employees serving on promotion and ranking panels will perform the duties associated with such membership either as their total work assignment or in addition to the regularly assigned duties of their appointed positions. Consequently, a requirement that management assign rating and ranking panel duties to particular employees interferes with management's right under section 7106(a)(2)(B) of the Statute to assign work. See also Association of Civilian Technicians, Inc., Pennsylvania State Council and the Adjutant General, Department of Military Affairs, Commonwealth of Pennsylvania, 7 FLRA 346 (1981) (Provision 4). In addition, the designation of particular employees who will serve on rating and ranking panels interferes with the Agency's right under section 7106(a)(2)(B) to determine the personnel by which agency operations are conducted. See National Federation of Federal Employees, Locals 1707, 1737 and 1708 and Headquarters, Louisiana Air and Army National Guard, New Orleans, Louisiana, 9 FLRA 148 (1982). Thus, we find Proposal 8 nonnegotiable. Proposal 9 provides for a Union observer on rating and ranking panels. However, as previously stated, rating and ranking panels constitute a part of the deliberative process by which management determines which employees will be selected for promotion under section 7106(a)(2)(C) of the Statute. Bureau of the Mint. In this respect, the Authority has consistently held that proposals seeking union participation, even as an observer, in the deliberative process leading to the exercise of management's right to select under section 7106(a)(2)(C) are nonnegotiable. See, for example, American Federation of Government Employees AFL - CIO, Local 2298 and Department of the Navy, Navy Exchange, Charleston, South Carolina, 22 FLRA 385 (1986) and cases cited therein, petition for review filed sub nom. American Federation of Government Employees, AFL - CIO, Local 2298 v. FLRA, No. 86-1497 (D.C. Cir. Sept. 4, 1986). Thus, Proposal 9 is also nonnegotiable. In view of this determination it is unnecessary to address the Agency's additional argument concerning this proposal. IX. Proposal 10 Article - Hours of Work Section 3. - Individual, temporary changes to existing hours of duty or hours of work will be made only after formal negotiation and agreement with the union or an emergency. All changes will be posted two (2) weeks prior to the administrative workweek affected and will continue for a period of at least one pay period or in the case of emergency until the emergency conditions cease to exist, whichever is less. The posting of the change will contain the following: a. New days and hours of the tour. b. Duration of the change. C. Signature of the "Authorizing Official." An emergency under this section shall be a sudden urgent unforeseen and uncontrolled occurrence requiring immediate action. Assignments to temporary changes to tours of duty on a voluntary basis will be made without regard to this section. A. Positions of the Parties The Agency argues that this section is inconsistent with 5 C.F.R. 610.121(b)(2) because it would require that any changes to existing tours of duty be made only after formal negotiations and posted 2 weeks in advance. The Union claims that this proposal does not violate 5 C.F.R. 610.121 and that it is in accordance with section 7106(b)(1) of the Statute. B. Analysis and Conclusion Proposal 10 requires that the Agency provide Union officials and stewards 2 weeks' notice before changing their tours of duty, except in emergency situations or when the change is voluntary. As such, Proposal 10 is to the same affect as Proposal I found nonnegotiable in National Association of Government Employees, Local R7-23 and Department of the Air Force, Scott Air Force Base, Illinois, 23 FLRA 753 (1986) . Proposal 1 in that case required the agency to give 14 days' notice before changing work schedules except in emergencies. We found that applicable law, 5 U.S.C. 6101(a) (3)(A) and 5 C.F.R. 610.121(a), provides a minimum 7-day notice period, except where: (1) the agency would be seriously handicapped in carrying out its functions, or (2) costs would be substantially increased. We determined in Scott Air Force Base that because the proposal restricted the Agency's ability to revise work schedules within the 7-day notice period to emergencies, it was narrower than the exceptions permitted under the statutory framework and, therefore, was inconsistent with law and regulation. Since Proposal 10 does not incorporate the statutory and regulatory exceptions to the notice period stated above, it is, for the reasons expressed in Scott Air Force Base, inconsistent with applicable law and regulation, and therefore, outside the duty to bargain. In addition, we find that this proposal, by defining what constitutes an emergency situation, limits management's right under section 7106(a)(2)(D) by precluding the Agency from independently assessing when an emergency situation exists. Consequently, this definition is also nonnegotiable. American Federation of Government Employees, Locals 696 and 2010 and Naval Supply Center, Jacksonville, Florida, 29 FLRA No. 86 (1987) (Proposal 1). X. Proposal 11 Article - Hours of Work Section 8. Tours of duty shall not be changed solely for the purpose of avoiding overtime pay. A. Positions of the Parties The Agency argues that this section is inconsistent with 5 C.F.R. 610.121(a) because it precludes management from considering costs when changing a tour of duty. The Union claims that the purpose of this section is to prevent abuse of management authority, and that it is not in violation of law. B. Analysis and Conclusion This proposal is to the same effect as Proposal 1 found nonnegotiable in Tidewater Virginia Federal Employees Metal Trades Council and Department of the Navy, Navy Public Works Center, Norfolk, Virginia, 25 FLRA 3 (1987) (Proposal 1). Among other things Proposal 1 in that case would have prevented the agency from changing work shifts to avoid the payment of overtime. In that case we held, based on Scott Air Force Base, that the proposal was outside the duty to bargain because it prevented the Agency from changing work schedules to avoid the payment of overtime even in circumstances when the Agency determines that the requirements of 5 U. S. C. 6101(a)(3)(A) and 5 C. F. R. 610.121(a) are met. That is, we found that even if the Agency determined that it would be seriously handicapped in carrying out its functions or that costs would be substantially increased if it did not change work schedules to avoid overtime, the proposal precluded such changes. Thus, for the reasons stated in Department of the Navy, Navy Public Works Center, Norfolk, Virginia and cases cited therein, we find Proposal 11 outside the duty to bargain. See also American Federation of Government Employees, AFL - CIO, Local 2484 and U.S. Army Garrison, Fort Detrick, Maryland, 25 FLRA 908 (1987). XI. Order The petition for review as to Proposals 1, 2, 4, 5, 6, 7, 8, 9, 10 and 11 is dismissed. The Agency shall, upon request, or as otherwise agreed to by the parties, bargain concerning Proposal 3. 2 Issued, Washington, D.C., December 8, 1987. Jerry L. Calhoun, Chairman Jean McKee, Member FEDERAL LABOR RELATIONS AUTHORITY FOOTNOTES Footnote 1 The Agency withdrew its allegation of nonnegotiability concerning nine other proposals. Thus, these proposals will not be further addressed. Footnote 2 In finding Proposal 3 to be negotiable, we make no judgment as to its merits.