23:0422(62)CA - HHS, SSA and SSA Field Operations, New York Region and AFGE -- 1986 FLRAdec CA
[ v23 p422 ]
23:0422(62)CA
The decision of the Authority follows:
23 FLRA No. 62 DEPARTMENT OF HEALTH AND HUMAN SERVICES SOCIAL SECURITY ADMINISTRATION AND SOCIAL SECURITY ADMINISTRATION FIELD OPERATIONS, NEW YORK REGION Respondent and AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO Charging Party Case No. 2-CA-50221 DECISION AND ORDER I. Statement of the Case This unfair labor practice case is before the Authority on exceptions filed by the General Counsel to the attached Decision of the Administrative Law Judge. The complaint alleged that the Respondent violated section 7116(a)(1) and (5) of the Federal Service Labor-Management Relations Statute (the Statute) by refusing to bargain over ground rules for scheduled negotiations between the Respondent and the Charging Party (the Union) concerning the impact and implementation of the Respondent's decision to relocate its Babylon, Long Island Branch Office to Lindenhurst, Long Island. II. Background and Judge's Conclusion The basic facts are not in dispute, having been stipulated at the hearing. By letter of February 8, 1985, the Union asked the Respondent if it planned to move its Babylon Branch Office. The Respondent replied that it planned to move the Office as of March 1, 1985. The Parties met shortly before the move and identified several areas of disagreement. The move took place as scheduled. Shortly after the move, the Union requested to bargain over the impact and implementation of the move, submitted ground rules proposals, and proposed to meet on these proposals. The Respondent replied that it was unwilling to meet on ground rules alone, since the parties' negotiated agreement required the submission of substantive proposals prior to bargaining on anything, including ground rules. The Union then filed the charge that led to the complaint before the Judge in this case. The Judge found that the Respondent's refusal to bargain over the Union's ground rules proposals was not unlawful in the circumstances of this case. The Judge observed that the Respondent gave proper notice of the move to the Union, met with the Union to discuss preliminarily what problems the move posed, and admitted its obligation to bargain over the impact and implementation of the move. The Judge further found that the issue raised by the Respondent -- that is, whether substantive proposals must be submitted prior to bargaining -- is a long-standing, unresolved issue between the parties. She then found that Article 4, Section 1 of the parties' agreement does not distinguish between ground rules and substantive proposals, but only provides that "proposals" shall be submitted within a reasonable time after notice of a proposed change is given, and prior to bargaining. Acknowledging that ground rules are an integral part of the bargaining process, the Judge found that the Respondent's interpretation was arguably correct, and that the dispute therefore may be resolved through the grievance/arbitration machinery of the parties' contract but not through the unfair labor practice procedures of the Statute. She therefore concluded that the Respondent's refusal to proceed to bargaining on ground rules until the Union had submitted substantive proposals was not a violation of the Statute, and recommended dismissal of the complaint. III. Positions of the Parties In its brief to the Judge, the Respondent argued that it was justified in refusing to bargain about ground rules alone because Atricle 4, Section 1 of the parties' agreement required the Union to submit substantive proposals before the Respondent was obligated to bargain concerning ground rules. In exceptions to the Judge's Decision, the General Counsel argues that ground rules are an integral part of the bargaining process, and that the Respondent was thus obligated to bargain about ground rules prior to the submission of proposals on substantive matters. The General Counsel argues further that the Union did not waive its right to insist on such ground rules bargaining when it agreed to the terms of Article 4, Section 1 of the parties' collective bargaining agreement. IV. Analysis The Authority agrees with the Judge, who placed importance upon the fact that the meaning of Article 4, Section 1 of the parties' agreement has long been in dispute, and that the Respondent has consistently taken the position, since the inception of the parties' agreement, that the agreement obliges the Union to submit substantive proposals (as well as ground rules proposals, if any) prior to bargaining. The Judge acknowledged that ground rules are an integral part of the collective bargaining process, about which management must bargain, citing Authority precedent. She made a careful distinction in this case, however. The Judge found that the Respondent did not refuse to bargain on ground rules, but only insisted, consistent with its view of the parties' collective bargaining agreement, that bargaining on ground rules be deferred until the Union also submitted its substantive proposals. The General Counsel's argument concerning waiver is thus inapposite. Consistent with the Judge, we find that the Respondent merely insisted that the Union comply with what the Respondent viewed as a negotiated condition precedent to beginning negotiations on ground rules, namely, the submission of substantive proposals concerning the impact and implementation of the change. We find, in essential agreement with the Judge, that this case involves differing and arguable interpretations of the parties' collective bargaining agreement. The Respondent relied upon what it argued was a clear requirement of the parties' agreement that the Union's substantive proposals must be submitted before it was required to meet its obligation to bargain as to ground rules. In such cases involving disputed interpretations of the parties' collective bargaining agreement, the aggrieved party's remedy lies within the grievance and arbitration procedures in the negotiated agreement rather than through unfair labor practice procedures. V. Conclusion Pursuant to section 2423.29 of the Authority's Rules and Regulations and section 7118 of the Statute, the Authority has reviewed the rulings of the Judge made at the hearing, finds that no prejudicial error was committed, and thus affirms those rulings. The Authority has considered the Judge's Decision, the exceptions to that Decision, the positions of the parties, and the entire record, and adopts the Judge's findings, conclusions, and recommended Order dismissing the complaint. We therefore conclude that the Respondent's refusal, based on its arguable interpretation of the parties' National Agreement, to proceed to negotiations on ground rules until the Union submitted substantive proposals on the subject matter did not violate section 7116(a)(1) or (5) of the Statute. ORDER IT IS ORDERED that the complaint in Case No. 2-CA-50221 be, and it hereby is, dismissed. Issued, Washington, D.C., September 25, 1986. /s/ Jerry L. Calhoun, Chairman /s/ Henry B. Frazier III, Member /s/ Jean McKee, Member FEDERAL LABOR RELATIONS AUTHORITY -------------------- ALJ$ DECISION FOLLOWS -------------------- Case No: 2-CA-50221 DEPARTMENT OF HEALTH AND HUMAN SERVICES, SOCIAL SECURITY ADMINISTRATION AND SOCIAL SECURITY ADMINISTRATION FIELD OPERATIONS, NEW YORK REGION Respondent and AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO Charging Party/Union Irving L. Becker and Melvin Steuerman, For the Respondent Stanley Chodos, For the Charging Party Jon R. Steen, For the General Counsel Federal Labor Relations Authority Before: ISABELLE R. CAPPELLO Administrative Law Judge DECISION Statement of the Case This is a proceeding under Title VII of the Civil Service Reform Act of 1978, Pub. L. No. 95-454, 92 Stat. 1191, 5 U.S.C. 7101 et seq. (1982), commonly known as the Federal Service Labor-Management Relations Statute, and hereinafter referred to as the Statute, and the rules and regulations issued thereunder and published at 5 CFR 2411 et seq. Pursuant to a charge of unfair labor practices filed on March 26, 1985, by Stanley Chodos on behalf of the Charging Party, the Regional Director, Region II, of the Federal Labor Relations Authority (Authority) investigated and, on May 29, 1985, served the complaint initiating this action. The complaint alleges that Respondent violated Sections 7116(a)(1), and (5) /1/ of the Statute by refusing to bargain over ground rules for negotiations between Respondent and the Charging Party concerning the impact and implementation of a management-initiated change relocating a branch office. On July 16, 1985, a hearing was held in New York City at which the parties appeared and submitted a Stipulation of Facts with Joint Exhibits 1 through 31. Jon Steen stated the position of the General Counsel and Melvin Steuerman stated that of Respondent. The General Counsel's proposed order and notice to be entered in this case was received as General Counsel's Exhibit No. 1. Briefs were filed by the General Counsel and Respondent on August 15. Based upon the record made in this case and the briefs, I enter the following findings of fact and conclusions of law and recommend the entry of the following order. Findings of Fact 1. The charge herein was filed by the Charging Party on March 26, 1985, and a copy thereof was served upon the Respondent by certified mail on March 27, 1985 (Joint Exhibit 1 to Stipulation). 2. On May 29, 1985, the General Counsel by the Regional Director for Region II, acting pursuant to Section 7104(f)(2) of the Statute, and 5 CFR 2423.9(a)(4), issued a Complaint and Notice of Hearing (Joint Exhibit 2 to Stipulation). On June 19, 1985, the Respondent served an Answer to the Complaint on the Regional Director (Joint Exhibit 3 to Stipulation). 3. At all times material herein, the Charging Party has been, and is now, a labor organization within the meaning of Section 7103(a)(4) of the Statute. 4(a). At all times material herein, the Department of Health and Human Services, Social Security Administration (SSA) has been, and is now, an agency within the meaning of Section 7103(a)(3) of the Statute. (b). At all times material herein, SSA Field Operations, New York Region has been, and is now, a constituent entity within the Department of Health and Human Services, SSA, and an agent acting on its behalf. 5(a). At all times material herein, the following named persons occupied the positions set forth below, opposite their names: Peter DiSturco - Regional Commissioner, SSA, New York Region; Alex W. Bussey - Assistant Regional Commissioner for Field Operations, SSA, New York Region; Michael DiSalvo - Manager, Babylon, New York Branch Office, SSA; Melvin Steuerman - Labor Relations Specialist, SSA, New York Region. (b). At all times material herein, the individuals named above in paragraph 5(a), have been, and are now, supervisors or management officials as defined in Section 7103(a)(10) and (11), respectively, of the Statute, and have been, and are now, agents of the Respondent acting on its behalf. 6(a). At all times material herein, the Charging Party has been, and is now, the certified exclusive representative of a unit of certain employees of Respondent, including all employees employed in the District and Branch Offices of the SSA in the States of New York and New Jersey, excluding all management personnel, professional federal employees, employees engaged in personnel work in other than a purely clerical capacity, guards and supervisors. (b). At all times material herein, the Charging Party has delegated to the National Council of SSA Field Operations Locals (Council) authority to act as its representative for the purposes of collective bargaining for certain of Respondent's employees, including employees in the New York Region, and the Council's delegation has been recognized by Respondent. (c). At all times material herein, the American Federation of Government Employees, Local 3369, AFL-CIO (AFGE Local 3369) has acted as agent for the Council for the purposes of collective bargaining for certain of Respondent's employees, including employees at the Babylon, New York Branch Office. AFGE Local 3369's delegation has been recognized by Respondent. 7. SSA, Field Operations, New York Region consists of all Branch and District Offices of the Respondent in the States of New York and New Jersey including the branch office located at Babylon, New York on Long Island. 8. On February 7, 1985, Charging Party, by its agent Stanley Chodos, Grievance Vice President for AFGE Local 3369, learned of a rumor that the Babylon, New York Branch Office would be moved. 9. By letter dated February 8, 1985, the Charging Party, by its agent Stanley Chodos, questioned the Respondent concerning the rumor of the office relocation (Joint Exhibit 4 to Stipulation). 10. On February 21, 1985 the Respondent, by its agent Melvin Steuerman, Labor Relations Specialist, notified Stanley Chodos by telephone that the Babylon Branch Office would move on March 1, 1985. Mr. Steuerman informed Mr. Chodos that consultations should take place before negotiations were requested. 11. By letter dated February 21, 1985, the Respondent, by its agent Alex Bussey, confirmed that the relocation of the Babylon Branch Office was tentatively scheduled to begin on March 1, 1985 and that the office would be open to the public at its new location on March 4, 1985. The letter further provided that the move might be delayed. See Joint Exhibit 5 to Stipulation. 12. The February 21, 1985 oral notification referred to above in paragraph 10 was the first notification the Charging Party received from Respondent regarding the relocation of the Babylon Branch Office. The Babylon Branch Office had no local on-site representative of the Charging Party. 13. On February 22, 1985 Stanley Chodos contacted Michael DiSalvo, the Branch Manager in charge of the Babylon Branch Office, and scheduled an appointment for February 28, 1985 for consultation over the office relocation. 14. Pursuant to Article 30, Appendix F, Section I, of the parties' collective bargaining agreement, generally, depending on the level affected by the change, the parties consult prior to formal negotiations being requested (Joint Exhibit 6 to Stipulation). The majority of management proposed changes result in no negotiations taking place. 15. On February 28, 1985 Stanley Chodos and Michael DiSalvo, the Babylon Branch Manager, met to consult over the Babylon office relocation. Mr. Chodos and Mr. DiSalvo viewed both the old and new office facilities during the consultation. Mr. Chodos informed Mr. DiSalvo that he would subsequently request bargaining in writing. 16. By letter dated March 12, 1985, Mr. Chodos requested negotiations over the relocation of the Babylon Branch Office and pursuant to Section 7114 of the Statute requested copies of old and new leases and any information on the exterminator service (Joint Exhibit 7 to Stipulation). That letter stated that ground rule proposals were enclosed but none were contained with the letter. The ground rule proposals were inadvertently omitted and by a second letter dated March 12, 1985 the Charging Party acknowledged that error and provided its ground rule proposals (Joint Exhibit 8 to Stipulation). 17. By letter dated March 12, 1985, Mr. Chodos wrote to Mr. DiSalvo and provided minutes of their February 28, 1985 consultation (Joint Exhibit 9 to Stipulation). The minutes named six issues as being unresolved by the labor-management consultation. 18. By letter dated March 19, 1985, Mr. DiSalvo informed Mr. Chodos of his position that there were certain errors contained in Mr. Chodos's consultation minutes (Joint Exhibit 10 to Stipulation). 19. The Babylon Branch Office moved on March 1, 1985 and the office was open for business at the new location on March 4, 1985. Even though the office has moved to its new location in Lindenhurst it is still referred to as the Babylon Office. 20. The parties have stipulated that, at all times material herein, including March 21, 1985, the Respondent was under an obligation to bargain pursuant to the Statute regarding the impact and implementation of the move of the Babylon branch office inasmuch as the move created actual and reasonably foreseeable adverse impact of more than a de minimis nature on bargaining unit employee working conditions. 21. On March 21, 1985, Mr. Chodos spoke with Mr. Steuerman by telephone. Mr. Chodos informed Mr. Steuerman that Mr. Chodos and Sharon Schwartz would be the Union's negotiators and that they would prepare substantive proposals on the move on March 25, 1985 and that those proposals would be provided when the parties met to negotiate ground rules. Mr. Steuerman informed Mr. Chodos that Respondent would not negotiate ground rules until the Union provided substantive proposals pursuant to the Respondent's position that Article 4, Section 1 of the parties' collective bargaining agreement requires the Union to submit its impact and implementation proposals, not just ground rule proposals, within a reasonable period after the notice of the proposed change. Mr. Steuerman also informed Mr. Chodos that the information requested on March 12, 1985, was in the process of being obtained. 22. By letter dated April 1, 1985 Mr. Bussey informed Mr. Chodos that the Respondent would not take any action on the Charging Party's ground rule proposals until the Union submitted its impact and implementation proposals (Joint Exhibit 11 to Stipulation). The Respondent's action was based on its position that Article 4, Section 1 of the parties' collective bargaining agreement requires the Union to submit its impact and implementation proposals, not just ground rule proposals, within a reasonable period after the notice of the proposed change. In this letter Respondent also provided the information requested by Mr. Chodos, to the extent that it existed. 23. The Respondent and AFGE Local 3369 have engaged in very few negotiations. The majority of management proposed changes never result in negotiations. Findings 25 through 32 detail the only instances of negotiations between the Respondent and AFGE Local 3369 during the term of the current agreement. 24. In May of 1982 AFGE Local 3369 requested negotiations over the opening of the Glendale (Ridgewood) Branch office and the reorganization of the Bushwick District Office. Negotiations took place in June through July of 1982 with agreements being reached on July 25 and 30, 1982, respectively (Joint Exhibit 12 to Stipulation). The parties negotiated a single set of ground rules -- prior to the submission of substantive proposals -- reaching agreement on July 21, 1982 (Joint Exhibit 13 of Stipulation). The Respondent was of the position that these ground rules negotiations were under the old agreement, since the bargaining request was made under that agreement. The effective date of the current agreement is June 11, 1982. 25. In March 1984, AFGE Local 3369 requested negotiations over the Boro Hall District Office relocation. In those negotiations proposed ground rules were submitted on or about April 30, 1984 by AFGE Local 3369 without any substantive proposals being included (Joint Exhibit 14 to Stipulation). By letter dated May 10, 1984 the Respondent insisted, pursuant to its interpretation of the contract, that substantive proposals be submitted (Joint Exhibit 15 to Stipulation). Substantive proposals were submitted on or about May 23, 1984 (Joint Exhibit 16 to Stipulation). Negotiations ultimately did take place over ground rules which went to impasse in June of 1984 which ultimately resulted in an agreement on ground rules in December 1984. Negotiations over the adverse impact of the relocation are still pending. 26. In October of 1983 AFGE 3369 requested negotiations over the relocation of the South Bronx District Office. Ground rule proposals alone were submitted with the bargaining request (Joint Exhibit 17 to Stipulation). By letter dated November 1, 1983 the Respondent insisted, pursuant to its interpretation of the contract, that substantive proposals by submitted (Joint Exhibit 18 to Stipulation). By letter dated November 7, 1983 AFGE Local 3369 informed Respondent that it did not agree with the position that negotiations required the submission of substantive proposals prior to the negotiation of ground rules but that to expedite negotiations, due to the impending move, substantive proposals would be, and were, provided (Joint Exhibit 19 to Stipulation). The parties went to impasse on both ground rules and substantive issues in May of 1984. Ground rules were finalized in May 1985; the negotiations on the substantive proposals were still pending. 27. In January 1984 AFGE Local 3369 requested negotiations on the Respondent's Employee Counseling Service (Joint Exhibit 20 to Stipulation). Ground rule proposals alone were submitted on March 8, 1984 (Joint Exhibit 21 to Stipulation). By letter dated March 27, 1984 Respondent responded to the letter of March 8, 1984 (Joint Exhibit 22 to Stipulation). AFGE Local 3369 submitted its substantive proposals on May 3, 1984 (Joint Exhibit 23 to Stipulation). No negotiations actually took place on the employee counseling service as an unfair labor practice charge was filed over the matter and no obligation to negotiate was found. 28. In July of 1984 AFGE Local 3369 requested negotiations over the elimination of telephone for certain work locations at the South Bronx District Office (Joint Exhibit 24 to Stipulation). AFGE Local 3369 submitted both its ground rules and substantive proposals simultaneously (Joint Exhibit 25 to Stipulation). No negotiations ever took place as an unfair labor practice charge was filed over the matter and no obligation to negotiate was found. 29. On August 20, 1984 AFGE Local 3369 requested negotiations over the move of the Riverdale Contact Station. Both ground rule and substantive proposals were submitted together (Joint Exhibit 26 to Stipulation). These negotiations are pending with the assistance of mediation. The ground rules were negotiated before the parties proceeded to the substantive proposals. 30. The Jackson Heights Branch Office Smoking Policy was negotiated in February and March of 1984. Both ground rule and substantive proposals were submitted by AFGE at the same time. Ground rules were negotiated first; the substantive agreement was then negotiated in March of 1984. 31. The parties are currently involved in negotiations over the use of a medical release form. Bargaining was requested by letter dated December 31, 1984 (Joint Exhibit 27 to Stipulation). Ground rule proposals were submitted on February 5, 1985 (Joint Exhibit 28 to Stipulation). By letter dated February 19, 1985 the Respondent notified AFGE Local 3369 that it would not act on the ground rule proposals until substantive proposals were submitted (Joint Exhibiit 29 to Stipulation). On April 8, 1985 AFGE Local 3369 submitted its substantive proposals under protest (Joint Exhibit 30 to Stipulation). By letter dated April 11, 1985 AFGE Local 3369 informed Respondent that it disagreed with Respondent's interpretation of Article 4 Section 1 (Joint Exhibit 31 to Stipulation). The Respondent's conduct in regard to the medical release form ground rule negotiations is the subject of a separate pending unfair labor practice charge. 32. Neither the Charging Party nor AFGE Local 3369 has ever agreed with Respondent's interpretation of Article 4, Section 1 of the parties' collective bargaining agreement to the extent it would require submission of substantive proposals rather than just ground rules prior to bargaining. Discussion and Conclusions The General Counsel has not established, by the preponderance of the evidence, /2/ that Respondent has engaged in the alleged unfair labor practices, to wit, refusal to bargain over ground rules for negotiations concerning the impact and implementation of the relocation of a branch office. It is undisputed that ground-rule negotiations are an integral part of the collective bargaining process, both during formal contract negotiations, and negotiations conducted as a result of a change in conditions of employment made during the term of a collective bargaining agreement. See Harry S. Truman Memorial Veterans Hospital, Columbia, Missouri, 16 FLRA 944, 945 (1985). But this is not a case where an agency has refused to negotiate ground rules. Here, the agency is merely insisting that a ground rule negotiated in the parties' National Agreement be followed, to wit: Article IV Negotiations During the Term of the Agreement Section 1 - General The Administration will provide the Union reasonable advance notice prior to implementation of changes affecting conditions of employment subject to bargaining under 5 USC 71. Upon notice from the Administration of a proposed change, the designated union representative will notify the designated management representative of its desire to consult and/or negotiate on the change. The Union will submit written proposals if applicable within a reasonable period after notice of the proposed change. Bargaining will begin as soon as possible, and will not exceed ten (10) working days. All issues not resolved at that time may be referred to the Federal Service Impasses Panel for resolution under its rules. See Page 7 of Joint Exhibit 6 to the Stipulation, emphasis added. Here, the Respondent gave notice of the proposed change to the Union on February 21, 1985. On February 28 the parties met to consult on the change, in accordance with the contract, prior to formal negotiations being requested. On March 12, the Union requested formal negotiations and submitted proposals for ground rules. On March 21, and again on April 1, management informed the Union that Respondent would not negotiate ground rules until the Union provided substantive proposals pursuant to its interpretation of Article 4 of the contract. The Union does not agree that Article 4 requires the submission of substantive proposals rather than just ground rules prior to bargaining, and has not furnished them. Of course, to the extent that the Union believes the interpretation given to Article 4 by the Respondent is in error, it can resort to the negotiated grievance and arbitration procedures provided for in Articles 24 and 25 of the contract. See pages 44-53 of Joint Exhibit 6 to the Stipulation and compare Social Security Administration 15 FLRA 614, 622 (1984). But, arguably, the Respondent has placed the correct interpretation upon Article 4, which does not distinguish between ground rules and substantive proposals -- it just says that "proposals" shall be submitted within a reasonable time after notice of a proposed change is given. That this Article is in the nature of a ground rule was established by the Authority in Environmental Protection Agency, 16 FLRA 602, 613 (1984). Although, as all agree, the Statute requires the parties to negotiate ground rules before proceeding to the negotiation of substantive proposals, the Statute also obligates the parties to "avoid unnecessary delay." See Section 7114(b)(3) of the Statute. Respondent's interpretation of Article 4 of the parties' National Agreement is consonant with this obligation, in that negotiation of the substantive proposals could follow immediately upon the negotiation of the ground rules, in the event that the agreed-upon ground rules so allowed. Thus, on this record, I am unable to conclude that Respondent committed an unfair labor practice by refusing to proceed to ground-rule negotiations until the Union complied with a reasonable interpretation of a ground rule which the parties had negotiated in their National Agreement. /3/ Ultimate Findings and Recommended Order The General Counsel has not established, by the preponderance of the evidence, that the Respondent has engaged in the unfair labor practices alleged in the complaint. Accordingly, it is here ORDERED that the complaint be, and hereby is, dismissed. /s/ ISABELLE R. CAPPELLO Administrative Law Judge Dated: November 14, 1985 Washington, DC --------------- FOOTNOTES$ --------------- (1) Section 7116 provides, in pertinent part, that: (a) For the Purpose of this chapter, it shall be an unfair labor practice for an agency - (1) To interfere with, restrain, or coerce any employee in the exercise by the employee of any right under this chapter; . . . (or) (5) to refuse to consult or negotiate in good faith with a labor organization as required by this chapter; . . . . (2) This is the statutory burden of proof. See 5 U.S.C. Sections 7118 (7) and (8). (3) Judge Samuel A. Chaitovitz has reached a similar conclusion as to Article 4 of the parties' National Agreement in Department of Health and Human Services, Social Security Administration, and Social Security Administration, Office of Field Operations, New York Region, Case Nos. 2-CA-40051 and 2-CA-40102 (OALJ 85-114, July 26, 1985), wherein it was alleged that Respondent had violated a settlement agreement by refusing to bargain with the Union over ground rules until the Union submitted both ground rules and substantive proposals. His decision is pending before the Authority on exceptions.