Department of Defense Dependents Schools, Europe (Activity) and Overseas Education Association (Union)
[ v04 p412 ]
04:0412(56)AR
The decision of the Authority follows:
4 FLRA No. 56 DEPARTMENT OF DEFENSE DEPENDENTS SCHOOLS, EUROPE Activity and OVERSEAS EDUCATION ASSOCIATION Union Case No. O-AR-29 DECISION THIS MATTER IS BEFORE THE AUTHORITY ON A PETITION FOR REVIEW OF THE AWARD OF ARBITRATOR DANIEL E. MATTHEWS FILED BY THE AGENCY UNDER SECTION 7122(A) OF THE FEDERAL SERVICE LABOR-MANAGEMENT RELATIONS STATUTE (5 U.S.C. 7122(A)). ACCORDING TO THE ARBITRATOR'S AWARD, THIS DISPUTE INVOLVED THE ACTIVITY'S RETROACTIVE CORRECTION OF THE GRIEVANT'S INITIAL APPOINTMENT AS A LIBRARIAN. IN 1977 THE ACTIVITY NOTIFIED THE GRIEVANT THAT AN ERROR HAD BEEN MADE IN HER INITIAL APPOINTMENT IN 1969 WHEN SHE HAD BEEN APPOINTED AT STEP 3 INSTEAD OF STEP 1 OF CLASS I. IT WAS EXPLAINED THAT THE ERROR OCCURRED WHEN SHE WAS IMPROPERLY CREDITED FOR HER PRIOR EXPERIENCE AS A LIBRARIAN IN A PUBLIC LIBRARY. THE GRIEVANT WAS ADVISED SUCH EXPERIENCE WAS NOT EXPERIENCE THAT WAS CREDITABLE FOR STEP PURPOSES AND THAT ACCORDINGLY HER INITIAL APPOINTMENT HAD BEEN RETROACTIVELY CORRECTED TO STEP 1. THE GRIEVANT FILED A GRIEVANCE THAT WAS ULTIMATELY SUBMITTED TO ARBITRATION ON THE STIPULATED ISSUE OF WHETHER MANAGEMENT'S ACTION IN RETROACTIVELY READJUSTING THE GRIEVANT'S SALARY DOWNWARD WAS TAKEN IN ACCORDANCE WITH AGENCY REGULATIONS. IN HIS AWARD THE ARBITRATOR FIRST ACKNOWLEDGED THAT MANAGEMENT CLEARLY HAD THE AUTHORITY TO RETROACTIVELY CORRECT AN ERRONEOUS PERSONNEL ACTION. NEVERTHELESS, THE ARBITRATOR CONCLUDED THAT FOR THE CORRECTION TO BE PROPER, IT MUST BE FOUND THAT THE ORIGINAL PERSONNEL ACTION VIOLATED CONTROLLING REGULATIONS THAT WERE EFFECTIVE AT THE TIME OF THE GRIEVANT'S APPOINTMENT IN 1969. THE ARBITRATOR CONSIDERED THE DISPOSITIVE QUESTION TO BE WHETHER REGULATIONS IN EFFECT IN 1969 PRECLUDED THE CREDITING OF EXPERIENCE IN A PUBLIC LIBRARY FOR STEP PURPOSES IN THE APPOINTMENT OF A LIBRARIAN. ALTHOUGH THE ACTIVITY MAINTAINED THAT THE REGULATIONS APPLICABLE TO THE GRIEVANT'S APPOINTMENT DID PRECLUDE THE CREDITING OF PUBLIC LIBRARY EXPERIENCE, THE ARBITRATOR FOUND THE REGULATIONS TO BE IMPRECISE AND SUBJECT TO CONFLICTING INTERPRETATIONS AND FOUND NO RECORD OF ANY SUCH CONTEMPORANEOUS INTERPRETATION OF THE REGULATIONS. THE ARBITRATOR FOUND THAT IT WAS NOT UNTIL 1975, WHEN THE AGENCY WAS REVIEWING PERSONNEL RECORDS TO COMPLY WITH A FEDERAL COURT JUDGMENT, THAT A PRECISE INTERPRETATION OF REGULATIONS APPLICABLE IN 1969 WAS PROVIDED. HE ACKNOWLEDGED THAT THIS INTERPRETATION IN 1975 REQUIRED A LIBRARIAN APPLICANT TO HAVE TWO SCHOOL YEARS OF PROFESSIONAL EXPERIENCE IN AN EDUCATIONAL INSTITUTION. HOWEVER, HE NOTED THAT AT THE SAME TIME MANAGEMENT BROADLY AND VARIOUSLY INTERPRETED IN 1975 THE TERM "YEARS OF TEACHING EXPERIENCE" FROM THE FEDERAL COURT JUDGMENT THAT LED TO THE REVIEW OF THE GRIEVANT'S INITIAL APPOINTMENT. IN THIS RESPECT HE OBSERVED THAT SCHOOL NURSES WERE CREDITED WITH "TEACHING EXPERIENCE" FOR NURSING EXPERIENCE IN A CONTROLLED SUPERVISED NURSING ENVIRONMENT AND THAT VOCATIONAL TEACHERS WERE CREDITED WITH "TEACHING EXPERIENCE" FOR JOURNEYMAN EXPERIENCE IN THE TRADE BEING TAUGHT. IN VIEW OF THESE CIRCUMSTANCES, THE ARBITRATOR RULED THE ACTIVITY'S CORRECTION COULD ONLY BE SUPPORTED IF THE APPOINTMENT ERROR WAS CLEAR AND WAS IN VIOLATION OF THE PLAIN WORDS OF LAW OR REGULATION. OTHERWISE, HE EXPLAINED, A DECISION PENALIZING AN EMPLOYEE EIGHT YEARS AFTER THE FACT BASED ON AN INTERPRETATION FIRST PROVIDED SIX YEARS AFTER THE ALLEGED ERRONEOUS PERSONNEL ACTION COULD NOT MEET ANY REASONABLE STANDARD OF FAIRNESS. IN THIS RESPECT THE ARBITRATOR FOUND NO EVIDENCE TO SHOW THAT MANAGEMENT HAD ISSUED CLARIFYING INSTRUCTIONS OF APPLICABLE LAW OR REGULATION IN 1969 OR PREVIOUSLY; HE FOUND NO EVIDENCE TO SHOW THAT THE INTERPRETATION ON WHICH THE ACTIVITY RELIED WAS CONSISTENTLY APPLIED IN 1969 OR IN ANY YEAR PRIOR TO 1975; AND HE FOUND NO EVIDENCE THAT THIS INTERPRETATION (THAT CREDITABLE LIBRARIAN EXPERIENCE MUST HAVE BEEN GAINED IN AN EDUCATIONAL INSTITUTION) WAS NOT MADE FOR THE FIRST TIME IN 1975. FOR THESE REASONS THE ARBITRATOR HELD THAT THE EVIDENCE DID NOT CLEARLY SHOW THAT THE APPOINTMENT OF THE GRIEVANT AT STEP 3 VIOLATED REGULATIONS IN 1969. ACCORDINGLY, THE ARBITRATOR MADE THE FOLLOWING AWARD: I FIND THAT THE (ACTIVITY'S) ACTION IN READJUSTING THE GRIEVANT'S SALARY DOWNWARD TWO STEPS IN GRADE, EFFECTIVE RETROACTIVELY, WAS NOT TAKEN IN ACCORDANCE WITH AGENCY REGULATIONS AND THE GRIEVANCE IS SUSTAINED AND I DIRECT THAT THE DOWNGRADING BE CANCELLED, THAT THE GRIEVANT BE RESTORED TO THE STEPS-IN-GRADE THAT SHE WOULD HAVE ATTAINED DURING HER EMPLOYMENT, BUT FOR THE DOWNGRADING, AND THAT SHE RECEIVE ALL SALARY PAYMENTS AND ANY OTHER CORRESPONDING BENEFITS TO WHICH SHE WOULD HAVE BEEN ENTITLED. THE AGENCY HAS FILED A PETITION FOR REVIEW OF THE ARBITRATOR'S AWARD PURSUANT TO THE RULES OF PROCEDURE SET FORTH IN 5 CFR PART 2411(1978), AS AMENDED BY SECTION 2400.5 OF THE AUTHORITY'S TRANSITION RULES, 5 CFR 2400.5(1980), WHICH REMAIN OPERATIVE WITH RESPECT TO THIS CASE TO THE EXTENT THAT THEY ARE CONSISTENT WITH THE PROVISIONS OF SECTION 7122(A) OF THE STATUTE (5 U.S.C. 7122(A)). THE AGENCY REQUESTS THAT THE AUTHORITY ACCEPT ITS PETITION FOR REVIEW OF THE ARBITRATOR'S AWARD ON THE BASIS OF ITS FOUR EXCEPTIONS THAT ARE DISCUSSED BELOW. THE UNION DID NOT FILE AN OPPOSITION. PURSUANT TO SECTION 2411.32 OF THE AMENDED RULES AND SECTION 7122(A) OF THE STATUTE, THE AUTHORITY WILL GRANT A PETITION FOR REVIEW OF AN ARBITRATOR'S AWARD WHERE IT APPEARS, BASED ON THE FACTS AND CIRCUMSTANCES DESCRIBED IN THE PETITION, THAT THE AWARD IS DEFICIENT BECAUSE IT IS CONTRARY TO LAW, REGULATION, OR THE ORDER, OR ON OTHER GROUNDS SIMILAR TO THOSE APPLIED BY FEDERAL COURTS IN PRIVATE SECTOR LABOR-MANAGEMENT RELATIONS CASES. IN ITS FIRST EXCEPTION TO THE AWARD, THE AGENCY CONTENDS THAT THE AWARD IS ARBITRARY AND CAPRICIOUS. IN SUPPORT OF THIS EXCEPTION, THE AGENCY PRINCIPALLY ASSERTS THAT THE AWARD IS ARBITRARY AND CAPRICIOUS BECAUSE THE ARBITRATOR PLACED AN UNDUE AND IMPROPER BURDEN OF PROOF ON THE ACTIVITY TO SHOW THAT IT DID NOT ACCEPT PUBLIC LIBRARY EXPERIENCE AS CREDITABLE FOR STEP PURPOSES IN 1969. PURSUANT TO SECTION 2411.32 OF THE AMENDED RULES AND SECTION 7122(A) OF THE STATUTE, THE AUTHORITY WILL GRANT A PETITION FOR REVIEW OF AN ARBITRATION AWARD WHERE IT APPEARS, BASED ON THE FACTS AND CIRCUMSTANCES DESCRIBED IN THE PETITION, THAT AN EXCEPTION PRESENTS A GROUND SIMILAR TO THOSE APPLIED BY FEDERAL COURTS IN PRIVATE SECTOR LABOR-MANAGEMENT RELATIONS CASES. FEDERAL COURTS IN PRIVATE SPECTOR LABOR-MANAGEMENT RELATIONS CASES HAVE CONSISTENTLY RULED THAT UNLESS A SPECIFIC STANDARD OF PROOF IS EXPRESSLY PROVIDED, THE ARBITRATOR MAY ESTABLISH WHATEVER STANDARD OF PROOF THAT THE ARBITRATOR CONSIDERS APPROPRIATE AND THE ARBITRATOR'S AWARD IS NOT SUBJECT TO REVIEW ON THAT BASIS. E.G., AMALGAMATED MEAT CUTTERS & BUTCHER WORKMEN OF NORTH AMERICA, DISTRICT LOCAL NO. 540 V. NEUHOFF BROS. PACKERS, INC. 481 F.2D 817 (5TH CIR. 1973); GENERAL DRIVERS, HELPERS AND TRUCK TERMINAL EMPLOYEES, LOCAL NO. 120 V. SEARS, ROEBUCK & CO., 535 F.2D 1072 (8TH CIR. 1976). THIS PRINCIPLE APPLIED BY FEDERAL COURTS IN PRIVATE SECTOR CASES IS LIKEWISE APPLICABLE TO AUTHORITY REVIEW OF ARBITRATION AWARDS IN THE FEDERAL SECTOR. /1/ IN THIS CASE THE AGENCY HAS NOT ASSERTED NOR DOES IT APPEAR THAT A SPECIFIC STANDARD OF PROOF WAS EXPRESSLY PROVIDED. THEREFORE, THE ARBITRATOR WAS FREE TO ESTABLISH WHATEVER STANDARD OF PROOF THAT HE CONSIDERED APPROPRIATE. ACCORDINGLY, THE AGENCY'S EXCEPTION PROVIDES NO BASIS FOR ACCEPTANCE OF ITS PETITION FOR REVIEW UNDER SECTION 2411.32 OF THE AMENDED RULES. IN ITS SECOND EXCEPTION TO THE AWARD, THE AGENCY CONTENDS THAT THE AWARD IS CONTRARY TO NONDISCRETIONARY ADMINISTRATIVE POLICIES AND REGULATIONS. IN SUPPORT OF THIS EXCEPTION, THE AGENCY ESSENTIALLY ARGUES THAT ALTHOUGH THE ARBITRATOR RULED THAT THE ACTIVITY'S ACTION COULD ONLY BE SUPPORTED IF THE GRIEVANT'S APPOINTMENT AT STEP 3 WAS IN CLEAR VIOLATION OF THE PLAIN WORDS OF REGULATIONS, HE THEN IGNORED THE PLAIN WORDS OF REGULATIONS APPLICABLE IN 1969. IN THIS RESPECT THE AGENCY CITES THE REQUIREMENT OF DEPARTMENT OF THE ARMY CIVILIAN PERSONNEL CIRCULAR 18 THAT FOR APPOINTMENT TO STEP 3, A LIBRARIAN MUST HAVE "(T)WO SCHOOL YEARS OF EXPERIENCE AS A TEACHER AND/OR LIBRARIAN." THE AGENCY ALSO CITES THE PROVISION OF THE ARMY AIR FORCE WAGE BOARD LETTER OF 1966 THAT "(E)ACH NEW APPOINTMENT OF A TEACHER TO ANY CLASS WHO MEETS MINIMUM QUALIFICATION REQUIREMENTS AND WHO HAS TWO OR MORE YEARS OF TEACHING EXPERIENCE WILL BE APPOINTED TO STEP 3 . . . . " BASED ON THIS REGULATORY LANGUAGE OF "SCHOOL YEARS OF EXPERIENCE" AND "TEACHING EXPERIENCE," THE AGENCY ARGUES THAT THE ARBITRATOR COULD NOT CONCLUDE THAT A PUBLIC LIBRARY WAS A SCHOOL OR THAT A LIBRARIAN IN A PUBLIC LIBRARY WAS A TEACHER. THUS, THE AGENCY MAINTAINS THAT THE AWARD IS CONTRARY TO REGULATIONS IN EFFECT IN 1969 AND POLICY PUBLISHED IN 1975 THAT CLEARLY RESTATED THE 1969 REGULATORY REQUIREMENTS PRECLUDING THE CREDITING OF PUBLIC LIBRARY EXPERIENCE FOR STEP PURPOSES. PURSUANT TO SECTION 7122(A)(1) OF THE STATUTE, THE AUTHORITY WILL GRANT A PETITION FOR REVIEW OF AN ARBITRATOR'S AWARD WHERE IT APPEARS, BASED ON THE FACTS AND CIRCUMSTANCES DESCRIBED IN THE PETITION, THAT THE AWARD IS DEFICIENT "BECAUSE IT IS CONTRARY TO ANY LAW, RULE, OR REGULATION." WITHOUT DECIDING WHETHER THE REGULATIONS SET FORTH BY THE AGENCY CONSTITUTE A "RULE, OR REGULATION" WITHIN THE MEANING OF SECTION 7122(A)(1) OF THE STATUTE, THE AUTHORITY FINDS THAT THE AGENCY HAS FAILED TO DESCRIBE FACTS AND CIRCUMSTANCES TO SUPPORT ITS CONTENTION THAT THE AWARD IS CONTRARY TO THE CITED REGULATIONS. SPECIFICALLY, THE AGENCY HAS FAILED TO DEMONSTRATE THAT THE ARBITRATOR'S AWARD, FINDING THE ACTIVITY'S ACTION WAS NOT TAKEN IN ACCORDANCE WITH REGULATIONS, IS ITSELF CONTRARY TO THOSE REGULATIONS. IN REACHING HIS AWARD, THE ARBITRATOR OBSERVED THAT THE ACTIVITY FAILED TO PROVIDE ANY CONTEMPORANEOUS INTERPRETATION OF APPLICABLE REGULATIONS THAT CLEARLY PRECLUDED THE CREDITING OF THE GRIEVANT'S PRIOR EXPERIENCE FOR STEP PURPOSES IN 1969 WHEN SHE WAS APPOINTED. THE AGENCY HERE FAILS TO PROVIDE ANY CONTEMPORANEOUS INTERPRETATION OF THOSE 1969 REGULATIONS THAT DEMONSTRATES IN WHAT MANNER THIS AWARD IS CONTRARY TO SUCH REGULATIONS. RATHER, THE AGENCY APPEARS TO BE ATTEMPTING TO RELITIGATE THE MERITS OF THE GRIEVANCE BEFORE THE AUTHORITY. THIS NEITHER SUPPORTS ITS EXCEPTION THAT THE AWARD IS CONTRARY TO REGULATION NOR PROVIDES A BASIS ON WHICH THE AUTHORITY WILL REVIEW THE ARBITRATOR'S AWARD. /2/ IN THIS RESPECT THE AGENCY ARGUES BEFORE THE AUTHORITY THAT THE REGULATIONS USED WORDS OF "PLAIN MEANING" THAT SOMEHOW JUSTIFIED THE ACTION TAKEN BY THE ACTIVITY AND THAT SOMEHOW WARRANTS THE ACCEPTANCE BY THE AUTHORITY OF THE AGENCY'S PETITION ON THE GROUND THAT THE AWARD IS CONTRARY TO THE REGULATIONS IN WHICH THOSE WORDS APPEAR. HOWEVER, THE ACTIVITY MADE PRECISELY THE SAME ARGUMENTS TO THE ARBITRATOR WHO REJECTED THEM ON THE BASIS OF THE EVIDENCE PRESENTED TO HIM. THE ARBITRATOR RECOGNIZED THAT THE REGULATIONS WERE EXPRESSED IN TERMS OF THE VAST MAJORITY OF AGENCY EMPLOYEES WHO WERE TEACHERS, THUS ACCOUNTING FOR THE USE OF THE TERMS "TEACHING" AND "SCHOOL YEARS." WITHOUT ANY CONTEMPORANEOUS INTERPRETATION OF THESE REGULATIONS, THE ARBITRATOR RECOGNIZED THAT THE MEANING OF THESE REGULATIONS WAS NOT "PLAIN" BUT IMPRECISE AND THAT THIS REQUIRED FLEXIBILITY. HE NOTED THAT EVEN AFTER 1975 WHEN AUTHORITATIVE INTERPRETATIONS OF APPLICABLE REGULATIONS HAD BEEN PROVIDED, THE ACTIVITY WAS NEVERTHELESS EXERCISING CONSIDERABLE FLEXIBILITY AS TO OTHER CATEGORIES OF EMPLOYEES BY BROADLY INTERPRETING AND APPLYING THE REQUIREMENT OF "YEARS OF TEACHING EXPERIENCE." THUS, IN RENDERING HIS AWARD, THE ARBITRATOR EMPHASIZED THE ACTIVITY CREDITED SCHOOL NURSES FOR "TEACHING EXPERIENCE" FOR ANY NURSING EXPERIENCE IN A CONTROLLED SUPERVISED NURSING ENVIRONMENT. HE EMPHASIZED THE ACTIVITY CREDITED VOCATIONAL TEACHERS FOR "TEACHING EXPERIENCE" FOR ANY JOURNEYMAN EXPERIENCE IN THE TRADE BEING TAUGHT. FOR THESE REASONS, THE ARBITRATOR'S AWARD WAS THAT THE ACTIVITY'S ACTION AGAINST THE GRIEVANT WAS NOT TAKEN IN ACCORDANCE WITH REGULATIONS. IN THESE CIRCUMSTANCES, THE AGENCY HAS FAILED TO DEMONSTRATE THAT REGULATIONS APPLICABLE IN 1969 PRECLUDE THE AWARD MADE BY THE ARBITRATOR. THEREFORE, THIS EXCEPTION PROVIDES NO BASIS FOR ACCEPTANCE OF THE AGENCY'S PETITION FOR REVIEW UNDER SECTION 2411.32 OF THE AMENDED RULES. IN ITS THIRD EXCEPTION TO THE AWARD, THE AGENCY CONTENDS THAT THE AWARD IS CONTRARY TO SECTION 12(B)(2) OF EXECUTIVE ORDER 11491, AS AMENDED, AND SECTION 7106(A)(2)(A) OF THE STATUTE (5 U.S.C. 7106(A)(2)(A)). /3/ IN SUPPORT OF (PAGE 6 MISSING) ACCORDINGLY, THE AGENCY'S PETITION FOR REVIEW OF THE ARBITRATOR'S AWARD IS DENIED BECAUSE IT FAILS TO MEET THE REQUIREMENTS FOR REVIEW SET FORTH IN SECTION 2411.32 OF THE AMENDED RULES OF PROCEDURE. ISSUED, WASHINGTON, D.C., SEPTEMBER 30, 1980 RONALD W. HAUGHTON, CHAIRMAN HENRY B. FRAZIER III, MEMBER LEON B. APPLEWHAITE, MEMBER FEDERAL LABOR RELATIONS AUTHORITY CERTIFICATE OF SERVICE COPIES OF THE DECISION OF THE FEDERAL LABOR RELATIONS AUTHORITY IN THE SUBJECT PROCEEDING HAVE THIS DAY BEEN MAILED TO THE PARTIES LISTED: MR. PAUL WOLFE DEPARTMENT OF DEFENSE OFFICE OF DEPENDENTS SCHOOLS 2461 EISENHOWER AVENUE ALEXANDRIA, VIRGINIA 22301 MR. DON PURCELL OVERSEAS EDUCATION ASSOCIATION UNISERV CENTER, EUROPE BOX 63 APO NEW YORK, NEW YORK 09710 --------------- FOOTNOTES$ --------------- /1/ THE LEGISLATIVE HISTORY OF THE STATUTE MAKES IT CLEAR THAT THE SCOPE OF THE AUTHORITY'S REVIEW OF ARBITRATION AWARDS IS TO BE VERY NARROW SIMILAR TO THE SCOPE OF JUDICIAL REVIEW OF AN ARBITRATOR'S AWARD IN THE PRIVATE SECTOR. S. REP. NO. 95-1272, 95TH CONG., 2D SESS. 153(1978). SEE FEDERAL AVIATION SCIENCE AND TECHNOLOGICAL ASSOCIATION AND FEDERAL AVIATION ADMINISTRATION, ALBUQUERQUE AIRWAY FACILITIES SECTOR, SOUTHWEST REGION, 2 FLRA NO. 85(1980) AT 36N.1. /2/ FEDERAL AVIATION SCIENCE AND TECHNOLOGICAL ASSOCIATION AND FEDERAL AVIATION ADMINISTRATION, ALBUQUERQUE AIRWAY FACILITIES SECTOR, SOUTHWEST REGION, 2 FLRA NO. 85(1980). /3/ SECTION 12(B)(2) PERTINENTLY PROVIDES: SEC. 12. BASIC PROVISIONS OF AGREEMENTS. * * * * (B) MANAGEMENT OFFICIALS OF THE AGENCY RETAIN THE RIGHT, IN ACCORDANCE WITH APPLICABLE LAWS AND REGULATIONS-- * * * * (2) TO HIRE, PROMOTE, TRANSFER, ASSIGN, AND RETAIN EMPLOYEES IN POSITIONS WITHIN THE AGENCY . . . (.) SECTION 7106(A)(2)(A) PERTINENTLY PROVIDES: SEC. 7106. MANAGEMENT RIGHTS. (A) SUBJECT TO SUBSECTION (B) OF THIS SECTION, NOTHING IN THIS CHAPTER SHALL AFFECT THE AUTHORITY OF ANY MANAGEMENT OFFICIAL OF ANY AGENCY-- * * * * (2) IN ACCORDANCE WITH APPLICABLE LAWS-- (A) TO HIRE, ASSIGN, DIRECT, LAYOFF, AND RETAIN EMPLOYEES IN THE AGENCY . . . (.)