American Federation of Government Employees Local 3669, AFL-CIO (Union) and Veterans Administration Medical Center, Minneapolis, Minnesota (Activity)
[ v04 p391 ]
04:0391(53)NG
The decision of the Authority follows:
4 FLRA No. 53 AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES LOCAL 3669, AFL-CIO Union and VETERANS ADMINISTRATION MEDICAL CENTER, MINNEAPOLIS, MINNESOTA Activity Case No. O-NG-142 DECISION AND ORDER ON NEGOTIABILITY ISSUE THIS CASE COMES BEFORE THE FEDERAL LABOR RELATIONS AUTHORITY (THE AUTHORITY) PURSUANT TO SECTION 7105(A)(2)(E) OF THE FEDERAL SERVICE LABOR-MANAGEMENT RELATIONS STATUTE (THE STATUTE) (5 U.S.C. 7101 ET SEQ.). UNION PROPOSALS ARTICLE XXIV DISCIPLINARY ACTIONS SECTION 2. IF THE EMPLOYER PROPOSES TO SUSPEND AN EMPLOYEE FOR 14 CALENDAR DAYS OR LESS, THE FOLLOWING PROCEDURES WILL APPLY: (A) THE EMPLOYER WILL PROVIDE THE EMPLOYEE WITH 10 WORKDAYS ADVANCE WRITTEN NOTICE OF THE PROPOSED ACTION; (B) THE NOTICE MUST STATE THE REASONS FOR THE PROPOSED DISCIPLINE SPECIFICALLY AND IN DETAIL SO AS TO DELINEATE SPECIFICS TO WHICH THE EMPLOYEE CAN RESPOND, AND MUST CLEARLY STATE THE EMPLOYEE'S RIGHT TO MAKE A RESPONSE TO THE PROPOSAL AND HIS/HER RIGHT TO BE REPRESENTED BY THE UNION; (C) THE EMPLOYEE MAY FILE A WRITTEN RESPONSE AND/OR MAKE AN ORAL RESPONSE TO THE NOTIFICATION PRIOR TO THE END OF THE 10 WORKDAY NOTICE PERIOD; (D) AFTER RECEIPT OF THE WRITTEN AND/OR ORAL RESPONSE OR THE TERMINATION OF THE NOTICE PERIOD, MANAGEMENT WILL ISSUE A FINAL WRITTEN DECISION TO THE EMPLOYEE WHICH SHALL INCLUDE A STATEMENT OF THE EMPLOYEE'S APPEAL AND/OR GRIEVANCE RIGHTS. ADVERSE ACTION SECTION 2. (C) THE WRITTEN NOTICE MUST STATE THE REASONS FOR THE ADVERSE ACTION SPECIFICALLY AND IN DETAIL, SO AS TO DELINEATE SPECIFICS TO WHICH THE EMPLOYEE CAN RESPOND, AND MUST CLEARLY STATE THE EMPLOYEE'S RIGHT TO MAKE A RESPONSE TO THE PROPOSAL AND HIS/HER RIGHT TO BE REPRESENTED BY THE UNION. (D) THE EMPLOYEE MAY FILE A WRITTEN RESPONSE AND/OR MAKE AN ORAL RESPONSE TO THE PROPOSED NOTICE WITHIN 10 WORKDAYS AFTER RECEIPT OF THE WRITTEN NOTICE. (E) WITHIN 10 WORKDAYS OF RECEIPT OF THE WRITTEN AND/OR ORAL RESPONSE OR THE TERMINATION OF THE NOTICE PERIOD, THE EMPLOYER WILL ISSUE A FINAL WRITTEN DECISION TO THE EMPLOYEE WHICH SHALL INCLUDE A STATEMENT OF THE EMPLOYEE'S RIGHT TO APPEAL TO THE (MERIT SYSTEMS PROTECTION BOARD) VETERANS ADMINISTRATION /1/ AND/OR THE EMPLOYEE'S RIGHT TO FILE A GRIEVANCE IN ACCORDANCE WITH THIS AGREEMENT. (FOOTNOTE ADDED.) SECTION 3. (A) AN EMPLOYEE WILL IN ANY ADVERSE ACTION, BE FURNISHED A COPY OF ALL WRITTEN DOCUMENTS WHICH CONTAIN MATERIAL AND/OR EVIDENCE RELIED ON BY THE EMPLOYER AS A BASIS FOR THE REASONS AND SPECIFICATIONS. (B) IF THE ADVERSE ACTION IS BASED ON AN INVESTIGATION REPORT, THOSE PORTIONS OF ALL WRITTEN DOCUMENTS FROM THE INVESTIGATION REPORT WHICH RELATE TO THE SPECIFICATIONS WILL BE FURNISHED TO THE EMPLOYEE. (C) THE DOCUMENTATION SPECIFIED IN (A) AND (B) ABOVE WILL BE ATTACHED TO THE NOTICE OF DECISION OF ADVERSE ACTION. QUESTION HERE BEFORE THE AUTHORITY THE QUESTION IS WHETHER THE UNION PROPOSALS CONCERNING DISCIPLINARY AND ADVERSE ACTIONS ARE MATTERS OUTSIDE THE DUTY TO BARGAIN UNDER SECTION 7117 OF THE STATUTE BECAUSE THEY ARE INCONSISTENT WITH FEDERAL LAW (38 U.S.C. 4110), /2/ AS ALLEGED BY THE AGENCY. OPINION CONCLUSION AND ORDER: THE SUBJECT PROPOSALS ARE WITHIN THE AGENCY'S DUTY TO BARGAIN UNDER THE STATUTE AND ARE NOT INCONSISTENT WITH 38 U.S.C. 4110. ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10, AS AMENDED BY 45 F.R. 48575), IT IS ORDERED THAT THE AGENCY SHALL UPON REQUEST (OR AS OTHERWISE AGREED TO BY THE PARTIES) BARGAIN CONCERNING THE SUBJECT PROPOSALS. /3/ REASONS: THE VETERANS ADMINISTRATION (VA) ALLEGES THAT THE PROPOSALS ARE NONNEGOTIABLE BECAUSE THEY CONFLICT WITH THE EXCLUSIVE STATUTORY PROCEDURE PROVIDED BY 38 U.S.C. 4110 FOR DISCIPLINARY MATTERS RELATING TO VA DEPARTMENT OF MEDICINE AND SURGERY (DM & S) EMPLOYEES, I.E., DIRECT PATIENT CARE PROVIDERS. THE AGENCY ARGUES THAT ANY PROPOSAL CONCERNING DISCIPLINE OF DM & S EMPLOYEES, AND SPECIFICALLY A PROPOSAL WHICH WOULD SUBJECT A DISCIPLINARY DECISION TO THIRD PARTY REVIEW, CONFLICTS WITH SECTION 4110 OF TITLE 38. FURTHER, THE AGENCY ARGUES THE SPECIFIC STATUTORY SYSTEM OF DISCIPLINE PROVIDED FOR DM & S DIRECT PATIENT CARE PROVIDERS BY 38 U.S.C. 4110 MUST PREVAIL OVER THE MORE GENERAL PROVISIONS OF THE STATUTE RELATING TO THE DUTY TO BARGAIN OVER GRIEVANCE PROCEDURES. THE AGENCY'S POSITION CANNOT BE SUSTAINED. CONTRARY TO THE AGENCY'S ASSERTIONS, THE UNION'S PROPOSALS DO NOT CONFLICT WITH THE DISCIPLINARY PROCEDURES MANDATED BY STATUTE FOR TITLE 38 DM & S EMPLOYEES. FURTHER, THE LEGISLATIVE HISTORY SHOWS THAT CONGRESS INTENDED THE DM & S PERSONNEL SYSTEM ESTABLISHED BY TITLE 38, INCLUDING ITS PROVISIONS RELATING TO DISCIPLINE, TO BE ENCOMPASSED BY THE PROVISIONS OF THE STATUTE. IN THIS REGARD, THE DEFINITIONS OF "AGENCY" AND "EMPLOYEE" FOR PURPOSE OF THE STATUTE INCLUDE THE VA AND DM & S EMPLOYEES UNDER 5 U.S.C. 7103(A)(3) AND (2) RESPECTIVELY. IN ADDITION, SECTION 7121 OF THE STATUTE PROVIDES FOR BROAD SCOPE GRIEVANCE PROCEDURES. AS STATED WITH RESPECT TO SECTION 712, IN THE CONFERENCE REPORT ACCOMPANYING THE FINAL VERSION OF THE BILL WHICH WAS SUBSEQUENTLY ENACTED AND SIGNED INTO LAW: ALL MATTERS THAT UNDER THE PROVISIONS OF LAW COULD BE SUBMITTED TO THE GRIEVANCE PROCEDURES SHALL IN FACT BE WITHIN THE SCOPE OF ANY GRIEVANCE PROCEDURE NEGOTIATED BY THE PARTIES UNLESS THE PARTIES AGREE AS PART OF THE COLLECTIVE BARGAINING PROCESS THAT CERTAIN MATTERS SHALL NOT BE COVERED BY THE GRIEVANCE PROCEDURES. JOINT EXPLANATORY STATEMENT OF THE COMMITTEE ON CONFERENCE, H.R. REP. NO. 1717, 95TH CONG., 2D SESS. 157 (1978) REPRINTED IN (1978) U.S. CODE CONG., & AD. NEWS 2860, 2891. THE LIST OF MATTERS EXCLUDED FROM PERMISSIBLE COVERAGE BY NEGOTIATED GRIEVANCE PROCEDURES BY SECTION 7121(C) OF THE STATUTE DOES NOT ADVERT TO DM & S EMPLOYEES' COMPLAINTS CONCERNING DISCIPLINARY ACTIONS. THUS, ON THEIR FACE GRIEVANCE PROCEDURES NEGOTIATED UNDER THE STATUTE COVER SUCH MATTERS UNLESS THE PARTIES EXCLUDE THEM THROUGH BARGAINING. MOREOVER, SECTION 7121(E)(1) OF THE STATUTE PROVIDES: (E)(1) MATTERS COVERED UNDER SECTIONS 4303 AND 7512 OF THIS TITLE WHICH ALSO FALL WITHIN THE COVERAGE OF THE NEGOTIATED GRIEVANCE PROCEDURE MAY, IN THE DISCRETION OF THE AGGRIEVED EMPLOYEE, BE RAISED EITHER UNDER THE APPELLATE PROCEDURES OF SECTION 7701 OF THIS TITLE OR UNDER THE NEGOTIATED GRIEVANCE PROCEDURE, BUT NOT BOTH. SIMILAR MATTERS WHICH ARISE UNDER OTHER PERSONNEL SYSTEMS APPLICABLE TO EMPLOYEES COVERED BY THIS CHAPTER MAY, IN THE DISCRETION OF THE AGGRIEVED EMPLOYEE, BE RAISED EITHER UNDER THE APPELLATE PROCEDURES, IF ANY, APPLICABLE TO THOSE MATTERS, OR UNDER THE NEGOTIATED GRIEVANCE PROCEDURE, BUT NOT BOTH. AN EMPLOYEE SHALL BE DEEMED TO HAVE EXERCISED HIS OPTION UNDER THIS SUBSECTION TO RAISE A MATTER EITHER UNDER THE APPLICABLE APPELLATE PROCEDURES OR UNDER THE NEGOTIATED GRIEVANCE PROCEDURE AT SUCH TIME AS THE EMPLOYEE TIMELY FILES A NOTICE OF APPEAL UNDER THE APPLICABLE APPELLATE PROCEDURES OR TIMELY FILES A GRIEVANCE IN WRITING IN ACCORDANCE WITH THE PROVISIONS OF THE PARTIES' NEGOTIATED GRIEVANCE PROCEDURE, WHICHEVER EVENT OCCURS FIRST. 5 U.S.C. 7121(E)(1). THIS LANGUAGE AS REPORTED OUT OF THE SENATE-HOUSE CONFERENCE COMMITTEE IN THE FINAL VERSION OF THE BILL ENACTED AND SIGNED INTO LAW WAS IDENTICAL TO THAT IN THE BILL (S. 2640) REPORTED OUT OF THE SENATE COMMITTEE ON GOVERNMENT AFFAIRS AND SUBSEQUENTLY PASSED BY THE SENATE. THE SENATE COMMITTEE REPORTED ON THIS SUBSECTION AS FOLLOWS: SUBSECTION (E) PROVIDES EMPLOYEES WITH AN OPTION, IN APPEALING MATTERS COVERED UNDER 5 U.S.C. SECTION 4303 (DEMOTION OR REMOVAL FOR UNACCEPTABLE PERFORMANCE) OR 5 U.S.C. SECTION 7512 (REMOVAL, SUSPENSION FOR MORE THAN 30 DAYS, REDUCTION IN GRADE, REDUCTION IN PAY OF AN AMOUNT EXCEEDING ONE STEP OF AN EMPLOYEE'S GRADE OR 3 PERCENT OF THE EMPLOYEE'S BASIC PAY, FURLOUGH FOR 30 DAYS OR LESS), OF USING THE STATUTORY APPEAL PROCEDURE UNDER 5 U.S.C. SECTION 7701 OR THE NEGOTIATED GRIEVANCE PROCEDURE IF SUCH MATTERS HAVE BEEN NEGOTIATED INTO COVERAGE UNDER THE GRIEVANCE PROCEDURE. IT ALSO PROVIDES THAT MATTERS SIMILAR TO THOSE LISTED ABOVE WHICH MAY ARISE UNDER OTHER PERSONNEL SYSTEMS APPLICABLE TO EMPLOYEES COVERED BY THIS SUBCHAPTER, SUCH AS THOSE PROVIDED IN TITLE 38, UNITED STATES CODE, MAY, IN THE DISCRETION OF THE AGGRIEVED EMPLOYEE, BE RAISED UNDER EITHER THE NEGOTIATED GRIEVANCE PROCEDURE OR UNDER ANY APPELLATE PROCEDURES WHICH WOULD OTHERWISE BE AVAILABLE TO THE EMPLOYEE IF THE MATTER WEREN'T COVERED BY THE GRIEVANCE PROCEDURE. S. REP. NO. 95-969, 95TH CONG., 2D SESS. 110 (1978) REPRINTED IN (1978) U.S. CODE CONG., & AD. NEWS 2723, 2832. THIS CLEARLY STATES CONGRESS' INTENT THAT DISCIPLINARY MATTERS ARISING UNDER TITLE 38 WHICH ARE SIMILAR TO THE DISCIPLINARY AND ADVERSE ACTIONS DESCRIBED IN 5 U.S.C. 4303 AND 5 U.S.C. 7512 BE COVERED BY THE PROVISIONS OF SECTION 7121 OF THE STATUTE. IT ALSO CLEARLY STATES CONGRESS' INTENT THAT TITLE 38 EMPLOYEES HAVE THE SAME OPTION AS EMPLOYEES COVERED BY TITLE 5 OF UTILIZING A NEGOTIATED GRIEVANCE PROCEDURE (IF THE PROCEDURE COVERS THE MATTER) OR AN AVAILABLE APPELLATE PROCEDURE WHEN THEY WISH TO CHALLENGE SUCH ACTIONS. THE UNION'S PROPOSAL, AS AMENDED, WOULD MAKE ADVERSE ACTIONS APPEALABLE TO THE VA OR UNDER THE NEGOTIATED GRIEVANCE PROCEDURE. THE SECOND SENTENCE OF SECTION 7121(E)(1) OF THE STATUTE PROVIDES THAT MATTERS SIMILAR TO TITLE 5 ADVERSE ACTIONS AND ACTIONS BASED ON UNACCEPTABLE PERFORMANCE WHICH ARISE UNDER OTHER PERSONNEL SYSTEMS MAY BE APPEALED UNDER ANY AVAILABLE APPELLATE PROCEDURES OR UNDER THE NEGOTIATED GRIEVANCE PROCEDURES. THIS IS EXACTLY WHAT THE UNION PROPOSAL PROVIDES. THE PROCEDURES SET FORTH IN THE UNION PROPOSAL ON "DISCIPLINARY ACTIONS" BASICALLY TRACK THE PROVISIONS OF SUBCHAPTER I OF CHAPTER 75 OF TITLE 5 OF THE UNITED STATES CODE. THE UNION PROPOSAL ON "ADVERSE ACTIONS" BASICALLY TRACKS SUBCHAPTER II OF THAT CHAPTER. THERE IS NOTHING IN TITLE 38 WHICH IS INCONSISTENT WITH THE USE OF THE PROCEDURES PROPOSED BY THE UNION, I.E., ADVANCE WRITTEN NOTICE OF SPECIFIC CHARGES; THE OPPORTUNITY TO RESPOND AND TO PRESENT EVIDENCE; A WRITTEN FINAL DECISION; ETC., WHEN DISCIPLINARY ACTION IS CONTEMPLATED UNDER TITLE 38. WHILE THE ADMINISTRATOR IS GRANTED BROAD AUTHORITY UNDER CHAPTER 73 OF TITLE 38 TO PRESCRIBE REGULATIONS AND CARRY OUT THE FUNCTIONS OF THE DEPARTMENT OF MEDICINE AND SURGERY, THE "EXCLUSIVENESS" SOUGHT BY THE AGENCY WITH RESPECT TO DISCIPLINING TITLE 38 EMPLOYEES WOULD RESULT IN THE EXCLUSION OF DISCIPLINARY GRIEVANCES OF DM & S EMPLOYEES FROM COVERAGE BY SECTION 7121 OF THE STATUTE. AS SHOWN ABOVE IT IS CLEAR THAT CONGRESS INTENDED THAT SUCH GRIEVANCES BE COVERED UNLESS SPECIFICALLY EXCLUDED BY THE PARTIES AND THAT THE NEGOTIATED PROCEDURE BE UTILIZED AT THE EMPLOYEE'S OPTION. /4/ IN VIEW OF THE FOREGOING, THE PROPOSALS AT ISSUE ARE MATTERS WITHIN THE AGENCY'S DUTY TO BARGAIN UNDER THE STATUTE, AND THE AGENCY'S DETERMINATION OF NONNEGOTIABILITY MUST BE SET ASIDE. ISSUED, WASHINGTON, D.C., SEPTEMBER 30, 1980 RONALD W. HAUGHTON, CHAIRMAN HENRY B. FRAZIER III, MEMBER LEON B. APPLEWHAITE, MEMBER FEDERAL LABOR RELATIONS AUTHORITY CERTIFICATION OF SERVICE COPIES OF THE DECISION AND ORDER OF THE FLRA IN THE SUBJECT PROCEEDING HAVE THIS DAY BEEN MAILED TO THE PARTIES LISTED: MR. GUY MCMICHAEL III GENERAL COUNSEL VETERANS ADMINISTRATION 1810 VERMONT AVENUE, N.W. WASHINGTON, D.C. 20420 MR. RONALD D. KING, DIRECTOR CONTRACT AND APPEALS DIVISION AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO 1325 MASSACHUSETTS AVENUE, N.W. WASHINGTON, D.C. 20005 --------------- FOOTNOTES$ --------------- /1/ IN ITS RESPONSE TO THE AGENCY'S STATEMENT OF POSITION THE UNION AMENDED SECTION 2(E) OF ITS PROPOSAL DELETING THE REFERENCE TO THE "MERIT SYSTEMS PROTECTION BOARD" AND SUBSTITUTING THEREFOR THE WORDS "VETERANS ADMINISTRATION." THIS DECISION IS BASED ON THE PROPOSAL AS AMENDED. /2/ 38 U.S.C. 4110 PROVIDES: SEC. 4110. DISCIPLINARY BOARDS (A) THE CHIEF MEDICAL DIRECTOR, UNDER REGULATIONS PRESCRIBED BY THE ADMINISTRATOR SHALL FROM TIME TO TIME APPOINT BOARDS TO BE KNOWN AS DISCIPLINARY BOARDS, EACH SUCH BOARD TO CONSIST OF NOT LESS THAN THREE NOR MORE THAN FIVE EMPLOYEES, SENIOR IN GRADE, OF THE DEPARTMENT OF MEDICINE AND SURGERY, TO DETERMINE, UPON NOTICE AND FAIR HEARING, CHARGES OF INAPTITUDE, INEFFICIENCY, OR MISCONDUCT OF ANY PERSON EMPLOYED IN A POSITION PROVIDED IN PARAGRAPH (1) OF SECTION 4104 OF THIS TITLE. WHEN SUCH CHARGES CONCERN A DENTIST, THE MAJORITY OF EMPLOYEES ON THE DISCIPLINARY BOARD SHALL BE DENTISTS. (B) THE ADMINISTRATOR SHALL APPOINT THE CHAIRMAN AND SECRETARY OF THE BOARD, EACH OF WHOM SHALL HAVE AUTHORITY TO ADMINISTER OATHS. (C) THE CHIEF MEDICAL DIRECTOR MAY DESIGNATE OR APPOINT ONE OR MORE INVESTIGATORS, TO ASSIST EACH DISCIPLINARY BOARD IN THE COLLECTION AND PRESENTATION OF EVIDENCE. ANY PERSON ANSWERING TO CHARGES BEFORE A DISCIPLINARY BOARD MAY BE REPRESENTED BY COUNSEL OF HIS OWN CHOOSING. (D) A DISCIPLINARY BOARD, WHEN IN ITS JUDGMENT CHARGES ARE SUSTAINED, SHALL RECOMMEND TO THE ADMINISTRATOR SUITABLE DISCIPLINARY ACTION, WITHIN LIMITATIONS PRESCRIBED BY THE ADMINISTRATOR, WHICH SHALL INCLUDE REPRIMAND, SUSPENSION WITHOUT PAY, REDUCTION IN GRADE, AND DISCHARGE FROM THE DEPARTMENT OF MEDICINE AND SURGERY OF SUCH PERSON. THE ADMINISTRATOR SHALL EITHER APPROVE THE RECOMMENDATION OF THE BOARD, APPROVE SUCH RECOMMENDATION WITH MODIFICATION OR EXCEPTION, APPROVE SUCH RECOMMENDATION AND SUSPEND FURTHER ACTION AT THE TIME, OR DISAPPROVE SUCH RECOMMENDATION. HE SHALL CAUSE TO BE EXECUTED SUCH ACTION AS HE APPROVES. THE DECISION OF THE ADMINISTRATOR SHALL BE FINAL. (E) THE ADMINISTRATOR, WITHIN SUCH LIMITATIONS AS HE MAY PRESCRIBE, MAY DELEGATE TO THE CHIEF MEDICAL DIRECTOR THE AUTHORITY VESTED IN HIM BY SUBSECTIONS (B) AND (D) OF THIS SECTION TO (1) APPOINT THE CHAIRMAN AND SECRETARY OF A DISCIPLINARY BOARD, SUCH OFFICIAL TO HAVE THE POWER PRESCRIBED BY THIS SECTION, AND (2) RECEIVE AND ACT UPON THE RECOMMENDATIONS OF SUCH A BOARD. ANY PERSON AGAINST WHOM DISCIPLINARY ACTION IS TAKEN UNDER AUTHORITY DELEGATED PURSUANT TO THIS SUBSECTION SHALL HAVE THE RIGHT TO APPEAL SUCH ACTION TO THE ADMINISTRATOR, BUT IN THE ABSENCE OF SUCH AN APPEAL THE DECISION OF THE CHIEF MEDICAL DIRECTOR SHALL HAVE THE SAME FORCE AND EFFECT AS A DECISION OF THE ADMINISTRATOR. /3/ IN DECIDING THAT THE SUBJECT PROPOSALS ARE WITHIN THE DUTY TO BARGAIN, THE AUTHORITY MAKES NO JUDGMENT AS TO THE MERITS OF THE PROPOSALS. /4/ SEE ALSO NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES, LOCAL R-14-87 AND STATE OF KANSAS NATIONAL GUARD, 3 FLRA NO. 124(1980); AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO, LOCAL 3669 AND VETERANS ADMINISTRATION MEDICAL CENTER, MINNEAPOLIS, MINNESOTA, 3 FLRA NO. 48(1980).