National Association of Government Employees, Local R14-87 (Union) and State of Kansas Army National Guard (Activity); National Association of Government Employees, Locals R12-130 and R12-145 (Union) and State of Nevada National Guard (Activity) ; Association of Civilian Technicians, North and South Alabama Chapters (Union) and State of Alabama National Guard (Activity)
[ v03 p853 ]
03:0853(124)NG
The decision of the Authority follows:
3 FLRA No. 124 NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES, LOCAL R14-87 (Union) and STATE OF KANSAS ARMY NATIONAL GUARD (Activity) Case No. 0-NG-12 NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES, LOCALS R12-130 AND R12-145 (Union) and STATE OF NEVADA NATIONAL GUARD (Activity) Case No. 0-NG-15 ASSOCIATION OF CIVILIAN TECHNICIANS, NORTH AND SOUTH ALABAMA CHAPTERS (Union) and STATE OF ALABAMA NATIONAL GUARD (Activity) Case No. 0-NG-84 CONSOLIDATED DECISION ON NEGOTIABILITY ISSUE THESE CASES COME BEFORE THE FEDERAL LABOR RELATIONS AUTHORITY (THE AUTHORITY) PURSUANT TO SECTION 7105(A)(2)(E) OF THE FEDERAL SERVICE LABOR-MANAGEMENT RELATIONS STATUTE (THE STATUTE) (5 U.S.C. 7101 ET SEQ.). IN EACH OF THE ABOVE-CAPTIONED CASES, A SIMILAR ISSUE AROSE CONCERNING LIMITATIONS ON THE SCOPE OF THE NEGOTIATED GRIEVANCE PROCEDURE, NAMELY WHETHER APPEALS OF ADVERSE ACTIONS INVOLVING NATIONAL GUARD (NG) TECHNICIANS MUST, AS A MATTER OF LAW, BE SPECIFICALLY EXCLUDED FROM THE NEGOTIATED GRIEVANCE PROCEDURE. THIS ISSUE AROSE IN NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES, LOCAL R14-87 AND STATE OF KANSAS ARMY NATIONAL GUARD, CASE NO. O-GN-12, AND IN ASSOCIATION OF CIVILIAN TECHNICIANS, NORTH AND SOUTH ALABAMA CHAPTERS AND STATE OF ALABAMA NATIONAL GUARD, CASE NO. O-NG-84, DURING THE COURSE OF NEGOTIATIONS WHEN THE UNION INVOLVED SOUGHT TO NEGOTIATE A GRIEVANCE PROCEDURE WHICH DID NOT SPECIFICALLY EXCLUDE APPEALS OF ADVERSE ACTIONS OF NG TECHNICIANS. /1/ THE ISSUE AROSE IN NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES, LOCALS R12-30 AND R12-145 AND STATE OF NEVADA NATIONAL GUARD, CASE NO. O-NG-15, WHEN AN EXECUTED CONTRACT BETWEEN THE PARTIES CONTAINING A GRIEVANCE PROCEDURE WHICH DID NOT SPECIFICALLY EXCLUDE APPEALS OF ADVERSE ACTIONS OF NG TECHNICIANS WAS DISAPPROVED BY THE AGENCY HEAD. /2/ IN EACH OF THE THREE CASES THE AGENCY HEAD DETERMINED THAT APPEALS OF ADVERSE ACTIONS INVOLVING NG TECHNICIANS MUST BE EXCLUDED FROM THE PARTIES' NEGOTIATED GRIEVANCE PROCEDURE SINCE SUCH APPEALS ARE, BY VIRTUE OF SECTION 709(E) OF THE NATIONAL GUARD TECHNICIANS ACT OF 1968, OUTSIDE THE SCOPE AND COVERAGE OF THE PARTIES' NEGOTIATED GRIEVANCE PROCEDURE. IN THIS REGARD, SECTION 709(E) OF THE NATIONAL GUARD TECHNICIANS ACT OF 1968 (32 U.S.C. 709(E)) PROVIDES AS FOLLOWS: (E) NOTWITHSTANDING ANY OTHER PROVISION OF LAW AND UNDER REGULATIONS PRESCRIBED BY THE SECRETARY CONCERNED-- (1) A TECHNICIAN WHO IS EMPLOYED IN A POSITION IN WHICH NATIONAL GUARD MEMBERSHIP IS REQUIRED AS A CONDITION OF EMPLOYMENT AND WHO IS SEPARATED FROM THE NATIONAL GUARD OR CEASES TO HOLD THE MILITARY GRADE SPECIFIED FOR HIS POSITION BY THE SECRETARY CONCERNED SHALL BE PROMPTLY SEPARATED FROM HIS TECHNICIAN EMPLOYMENT BY THE ADJUTANT GENERAL OF THE JURISDICTION CONCERNED; (2) A TECHNICIAN WHO IS EMPLOYED IN A POSITION IN WHICH NATIONAL GUARD MEMBERSHIP IS REQUIRED AS A CONDITION OF EMPLOYMENT AND WHO FAILS TO MEET THE MILITARY SECURITY STANDARDS ESTABLISHED BY THE SECRETARY CONCERNED FOR A MEMBER OF A RESERVE COMPONENT OF THE ARMED FORCE UNDER HIS JURISDICTION MAY BE SEPARATED FROM HIS EMPLOYMENT AS A TECHNICIAN AND CONCURRENTLY DISCHARGED FROM THE NATIONAL GUARD BY THE ADJUTANT GENERAL OF THE JURISDICTION CONCERNED; (3) A TECHNICIAN MAY, AT ANY TIME, BE SEPARATED FROM HIS TECHNICIAN EMPLOYMENT FOR CAUSE BY THE ADJUTANT GENERAL OF THE JURISDICTION CONCERNED; (4) A REDUCTION IN FORCE, REMOVAL, OR AN ADVERSE ACTION INVOLVING DISCHARGE FROM TECHNICIAN EMPLOYMENT, SUSPENSION, FURLOUGH WITHOUT PAY, OR REDUCTION IN RANK OR COMPENSATION SHALL BE ACCOMPLISHED BY THE ADJUTANT GENERAL OF THE JURISDICTION CONCERNED; (5) A RIGHT OF APPEAL WHICH MAY EXIST WITH RESPECT TO CLAUSE (1), (2), (3), OR (4) SHALL NOT EXTEND BEYOND THE ADJUTANT GENERAL OF THE JURISDICTION CONCERNED; AND (6) A TECHNICIAN SHALL BE NOTIFIED IN WRITING OF THE TERMINATION OF HIS EMPLOYMENT AS A TECHNICIAN AND SUCH NOTIFICATION SHALL BE GIVEN AT LEAST THIRTY DAYS PRIOR TO THE TERMINATION DATE OF SUCH EMPLOYMENT. INASMUCH AS A RESOLUTION OF EACH OF THE THREE APPEALS DEPENDS UPON A DECISION WITH RESPECT TO THE SAME ISSUE WHICH THEY ALL SHARE, THE AUTHORITY'S ACTION WITH RESPECT TO EACH SUCH APPEAL IS EXPRESSED IN THE INSTANT CONSOLIDATED DECISION WHICH APPLIES INDIVIDUALLY TO EACH OF THEM. QUESTION HERE BEFORE THE AUTHORITY THE QUESTION IS WHETHER, AS ALLEGED BY THE AGENCY, THE GRIEVANCE PROCEDURES HERE IN DISPUTE ARE OUTSIDE THE DUTY TO BARGAIN UNDER SECTION 7121 OF THE STATUTE BECAUSE SUCH PROCEDURES FAIL TO EXPRESSLY EXCLUDE APPEALS OF ADVERSE ACTIONS INVOLVING NG TECHNICIANS. SECTION 7121 OF THE STATUTE PROVIDES, IN PERTINENT PART, AS FOLLOWS: SEC. 7121. GRIEVANCE PROCEDURES (A)(1) EXCEPT AS PROVIDED IN PARAGRAPH (2) OF THIS SUBSECTION, ANY COLLECTIVE BARGAINING AGREEMENT SHALL PROVIDE PROCEDURES FOR THE SETTLEMENT OF GRIEVANCES, INCLUDING QUESTIONS OF ARBITRABILITY. EXCEPT AS PROVIDED IN SUBSECTION (D) AND (E) OF THIS SECTION, THE PROCEDURES SHALL BE THE EXCLUSIVE PROCEDURES FOR RESOLVING GRIEVANCES WHICH FALL WITHIN ITS COVERAGE. (2) ANY COLLECTIVE BARGAINING AGREEMENT MAY EXCLUDE ANY MATTER FROM THE APPLICATION OF THE GRIEVANCE PROCEDURES WHICH ARE PROVIDED FOR IN THE AGREEMENT. * * * * (C) THE PRECEDING SUBSECTIONS OF THIS SECTION SHALL NOT APPLY WITH RESPECT TO ANY GRIEVANCE CONCERNING-- (1) ANY CLAIMED VIOLATION OF SUBCHAPTER III CHAPTER 73 OF THIS TITLE (RELATING TO PROHIBITED POLITICAL ACTIVITIES); (2) RETIREMENT, LIFE INSURANCE, OR HEALTH INSURANCE; (3) A SUSPENSION OR REMOVAL UNDER SECTION 7532 OF THIS TITLE; (4) ANY EXAMINATION, CERTIFICATION, OR APPOINTMENT; OR (5) THE CLASSIFICATION OF ANY POSITION WHICH DOES NOT RESULT IN THE REDUCTION IN GRADE OR PAY OF AN EMPLOYEE. OPINION CONCLUSION: THE GRIEVANCE PROCEDURES HERE IN DISPUTE ARE WITHIN THE DUTY TO BARGAIN UNDER SECTION 7121 OF THE STATUTE. ACCORDINGLY, PURSUANT TO SECTION 2424.10 OF THE AUTHORITY'S RULES AND REGULATIONS (5 CFR 2424.10) THE AGENCY'S ALLEGATIONS THAT THE DISPUTED PROCEDURES ARE NOT WITHIN THE DUTY TO BARGAIN ARE SET ASIDE. IN SO DECIDING THAT THE DISPUTED GRIEVANCE PROCEDURES ARE WITHIN THE DUTY TO BARGAIN, NO JUDGMENT IS MADE AS TO THE MERITS OF SUCH PROCEDURES. REASONS: AS PREVIOUSLY INDICATED, EACH OF THE THREE GRIEVANCE PROCEDURES HERE IN DISPUTE WAS DETERMINED TO BE OUTSIDE THE DUTY TO BARGAIN UNDER SECTION 7121 OF THE STATUTE BECAUSE OF THE ABSENCE OF EXPRESS LANGUAGE EXCLUDING FROM COVERAGE OF THOSE GRIEVANCE PROCEDURES CERTAIN MATTERS CLAIMED BY THE AGENCY TO BE OUTSIDE OF THE APPLICATION OF THE NEGOTIATED GRIEVANCE PROCEDURES AS A MATTER OF LAW. MORE SPECIFICALLY, THE AGENCY CLAIMS THAT AS THE GRIEVANCE PROCEDURES HERE IN DISPUTE WOULD INCLUDE APPEALS OF ADVERSE ACTIONS OF NG TECHNICIANS, THE PROPOSED PROCEDURES WOULD VIOLATE SECTION 709(E) OF THE NATIONAL GUARD TECHNICIANS ACT OF 1968 "WHICH DESIGNATES THE ADJUTANT GENERAL OF THE STATE AS THE FINAL ARBITER OF SUCH DISPUTES." FOR THE REASONS STATED BELOW, THE AGENCY'S CONTENTIONS THAT THE DISPUTED GRIEVANCE PROCEDURES ARE NOT WITHIN THE DUTY TO BARGAIN CANNOT BE SUSTAINED. IN SO HOLDING, IT IS UNNECESSARY TO REACH, AND THEREFORE NO RULING IS MADE ON THE AGENCY'S CLAIM, AT THE MATTERS WHICH THE AGENCY ASSERTS MUST EXPRESSLY BE EXCLUDED FROM THE GRIEVANCE PROCEDURES ARE BY LAW NONGRIEVABLE AND NONARBITRABLE. IN AMERICAN FEDERATION OF GOVERNMENT EMPLOYEES, AFL-CIO, LOCAL 3669 AND VETERANS ADMINISTRATION MEDICAL CENTER, MINNEAPOLIS, MINNESOTA, CASE NO. O-NG-32, 3 FLRA NO. 48 (MAY 30, 1980), THE AUTHORITY REJECTED AN AGENCY CONTENTION THAT A PROPOSED GRIEVANCE PROCEDURE WAS NOT WITHIN THE DUTY TO BARGAIN BECAUSE IT DID NOT EXPRESSLY EXCLUDE CERTAIN MATTERS WHICH WERE ALLEGED TO BE OUTSIDE THE SCOPE AND COVERAGE OF THE PARTIES' NEGOTIATED AGREEMENT BY OPERATION OF LAW AND REGULATIONS. IN SO CONCLUDING, THE AUTHORITY, RELYING UPON THE DEFINITION OF "GRIEVANCE" IN SECTION 7103(A)(9) OF THE STATUTE AS WELL AS THE LANGUAGE AND LEGISLATIVE HISTORY OF SECTION 7121(A) IN ITS ENTIRETY, /3/ STATED AS FOLLOWS: IN SUM, CONGRESS CLEARLY INTENDED THAT THE SCOPE AND COVERAGE OF A NEGOTIATED GRIEVANCE PROCEDURE SHALL EXTEND TO ALL MATTERS WHICH "UNDER THE PROVISIONS OF LAW" COULD BE COVERED UNLESS THE PARTIES AGREED THROUGH THE COLLECTIVE BARGAINING PROCESS TO A PROCEDURE HAVING A NARROWER COVERAGE. CONGRESS CLEARLY DID NOT, HOWEVER, MANDATE THAT, TO FALL WITHIN THE DUTY TO BARGAIN, EACH PROPOSED GRIEVANCE PROCEDURES MUST ENUMERATE ALL OR SOME OF THE MATTERS WHICH "UNDER THE PROVISIONS OF LAW" COULD NOT BE SO COVERED. SUCH A REQUIREMENT WOULD BE REDUNDANT AND WITHOUT LEGAL SIGNIFICANCE SINCE, AS INDICATED, SECTION 7121, AS EXPLAINED BY THE COMMITTEE ON CONFERENCE, ALREADY PROVIDES THAT NEGOTIATED GRIEVANCE PROCEDURES COVER, AT A MAXIMUM, MATTERS WHICH UNDER PROVISIONS OF LAW COULD BE SUBMITTED TO THE PROCEDURES. THE AUTHORITY FURTHER INDICATED THAT: IF THE AGENCY BELIEVES THAT, AS A MATTER OF LAW, CERTAIN MATTERS ARE NONGRIEVABLE AND NONARBITRABLE, GRIEVANCES WHICH MIGHT BE FILED WITH RESPECT TO THEM MAY BE CHALLENGED BY THE AGENCY AS NONGRIEVABLE OR NONARBITRABLE, IN THE CONTEXT OF SPECIFIC FACTUAL CIRCUMSTANCES. IN THIS REGARD, SECTION 7121(A) OF THE STATUTE REQUIRES THE PARTIES TO "PROVIDE PROCEDURES FOR THE SETTLEMENT OF GRIEVANCES, INCLUDING QUESTIONS OF ARBITRABILITY . . . " FURTHERMORE, IF AN ARBITRATOR WERE TO RENDER AN AWARD INVOLVING THE MATTERS WHICH "UNDER THE PROVISIONS OF LAW" MAY NOT BE COVERED BY NEGOTIATED GRIEVANCE PROCEDURES, THE AGENCY WOULD HAVE AN OPPORTUNITY TO CHALLENGE THE AWARD BY FILING EXCEPTIONS THERETO WITH THE AUTHORITY PURSUANT TO SECTION 7122 OF THE STATUTE (92 STAT. 1212) ON THE BASIS THAT THE AWARD IS "CONTRARY TO ANY LAW, RULE OR REGULATION." CONSEQUENTLY, BASED ON THE RATIONALE CONTAINED IN THE VETERANS ADMINISTRATION MEDICAL CENTER, MINNEAPOLIS, MINNESOTA, CASE, SUPRA, WE HOLD THAT THE DISPUTED GRIEVANCE PROCEDURES IN THE INSTANT CASES ARE MATTERS WITHIN THE AGENCY'S DUTY TO BARGAIN UNDER STATUTE. ACCORDINGLY, THE AGENCY'S ALLEGATIONS THAT SUCH GRIEVANCE PROCEDURES ARE NOT WITHIN THE DUTY TO BARGAIN BECAUSE OF THE FAILURE TO EXPRESSLY EXCLUDE CERTAIN MATTERS FROM SUCH PROCEDURES, ARE SET ASIDE. ISSUED, WASHINGTON, D.C., JULY 31, 1980 RONALD W. HAUGHTON, CHAIRMAN HENRY B. FRAZIER III, MEMBER LEON B. APPLEWHAITE, MEMBER FEDERAL LABOR RELATIONS AUTHORITY APPENDIX PROPOSAL SUBMITTED IN NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES, LOCAL R14-87 AND STATE OF KANSAS NATIONAL GUARD, CASE NO. O-NG-12 ARTICLE XIV SECTION 1. AMEND TO READ: THE PURPOSE OF THIS ARTICLE IS TO PROVIDE PROCEDURES FOR THE CONSIDERATION OF GRIEVANCES. THIS PROCEDURE IS THE EXCLUSIVE PROCEDURE AVAILABLE TO THE EMPLOYER, THE UNION AND EMPLOYEES IN THE UNIT FOR RESOLVING GRIEVANCES. A GRIEVANT SHALL BE ASSURED FREEDOM FROM RESTRAINT, INTERFERENCE, COERCION, DISCRIMINATION OR REPRISAL. FURTHER, NOTHING IN THIS ARTICLE SHALL PROHIBIT THE EMPLOYEE, EMPLOYER, OR THE UNION FROM SEEKING A JUDICIAL RULING FROM THE APPROPRIATE COURTS OF THE LAND. SECTION 3. AMEND TO READ: A QUESTION THAT CANNOT BE RESOLVED BY THE EMPLOYER AND UNION AS TO WHETHER OR NOT A PARTICULAR GRIEVANCE IS ON A MATTER SUBJECT TO ARBITRATION IS ITSELF, SUBJECT TO ARBITRATION. SECTION 13.D. AMEND TO READ: EQUAL EMPLOYMENT OPPORTUNITY COMPLAINTS/APPEALS AND CLASSIFICATION ACTIONS ARE EXCLUDED FROM THE GRIEVANCE AND ARBITRATION PROCEDURES. SECTION 13.F. AMEND TO READ: THE ARBITRATORS AWARD WILL NOT ADD TO, DETRACT FROM, OR MODIFY THE TERMS OF THIS CONTRACT AND WILL BE BINDING ON THE PARTIES. HOWEVER, EITHER PARTY MAY FILE AN EXCEPTION TO AN AWARD WITH THE FEDERAL LABOR RELATIONS AUTHORITY UNDER APPLICABLE DOCUMENTS AS REQUIRED BY REGULATION OR PROCEDURES. PROPOSAL SUBMITTED IN ASSOCIATION OF CIVILIAN TECHNICIANS, NORTH AND SOUTH ALABAMA CHAPTERS AND STATE OF ALABAMA NATIONAL GUARD, CASE NO. O-NG-84 GRIEVANCE SYSTEM SECTION 1. THE PURPOSE OF THE GRIEVANCE PROCEDURE IS TO PROVIDE FOR A MUTUALLY SATISFACTORY METHOD FOR PROMPT SETTLEMENT OF ANY EMPLOYEE GRIEVANCE. GRIEVANCES MAY BE INITIATED BY EMPLOYEES EITHER SINGLY OR JOINTLY, OR MAY BE INITIATED BY THE LABOR ORGANIZATION. THE UNION MAY PRESENT A GRIEVANCE IN BEHALF OF AN EMPLOYEE OR GROUP OF EMPLOYEES IF THEY ARE REQUESTED BY AN EMPLOYEE, OR EMPLOYEES, TO ACT FOR THE EMPLOYEE(S). SECTION 2. EMPLOYEES ARE ENTITLED TO REPRESENTATION BY THE LABOR ORGANIZATION FROM THE INITIAL POINT OF ACTION WHICH LEADS TO A GRIEVANCE. THIS PROCEDURE IS THE EXCLUSIVE MEANS AVAILABLE TO THE PARTIES AND THE EMPLOYEES IN THE UNIT FOR RESOLVING ALL GRIEVANCES, WITH THE FOLLOWING EXCEPTIONS: (A) AN EMPLOYEE AFFECTED BY A PROHIBITED PERSONNEL PRACTICE OF DISCRIMINATION, AND; (B) AN EMPLOYEE AFFECTED BY ADVERSE ACTION BASED ON "UNACCEPTABLE PERFORMANCE" APPRAISAL, MAY IN EITHER CASE, AT HIS DISCRETION, FILE A GRIEVANCE UNDER THIS PROCEDURE OR APPEAL TO THE MERIT SYSTEMS PROTECTION BOARD. ANY EMPLOYEE OR GROUP OF EMPLOYEES MAY PRESENT SUCH GRIEVANCES TO THE AGENCY AND HAVE THEM ADJUSTED, PROVIDING THE ADJUSTMENT IS NOT INCONSISTENT WITH THE TERMS OF THE AGREEMENT AND THE EXCLUSIVE REPRESENTATIVE HAS THE OPPORTUNITY TO BE PRESENT DURING THE GRIEVANCE PROCEEDING, AND AT THE ADJUSTMENT. SECTION 3. A GRIEVANCE IS ANY COMPLAINT BY ANY EMPLOYEE CONCERNING ANY MATTER RELATING TO THE EMPLOYMENT OF AN EMPLOYEE; BY ANY LABOR ORGANIZATION CONCERNING ANY MATTER RELATING TO THE EMPLOYMENT OF ANY EMPLOYEE; OR BY ANY EMPLOYEE, LABOR ORGANIZATION, OR AGENCY CONCERNING THE EFFECT OR INTERPRETATION, OR A CLAIM OF VIOLATION OF A COLLECTIVE BARGAINING AGREEMENT; OR ANY CLAIMED VIOLATION, MISINTERPRETATION, OR MISAPPLICATION OF ANY LAW, RULE, OR REGULATION AFFECTING CONDITIONS OF EMPLOYMENT. FOR THE PURPOSE OF THIS AGREEMENT THE TERMS "FORMAL" AND "INFORMAL" ARE USED AS FOLLOWS: (A) INFORMAL STAGE: (1) A DISCUSSION, OR WRITING, OR BOTH, OF THE GRIEVANCE WITH THE IMMEDIATE SUPERVISOR, IF THE AGGRIEVED IS AN EMPLOYEE, OR THE LABOR ORGANIZATION INITIATES A GRIEVANCE ON BEHALF OF THE EMPLOYEE OR EMPLOYEES; (2) A DISCUSSION, OR WRITING, OR BOTH, OF THE GRIEVANCE WITH THE SUPERVISOR/MANAGEMENT OFFICIAL AT WHOM THE GRIEVANCE IS DIRECTED, IF THE AGGRIEVED IS THE UNION. (B) FORMAL STATE: A GRIEVANCE IN WRITING TO THE NEXT HIGHEST LEVEL SUPERVISOR ABOVE THE IMMEDIATE SUPERVISOR, WHO CAN ADJUST THE GRIEVANCE, AFTER THE INFORMAL STAGE HAS BEEN COMPLETED. SECTION 3. IT IS THE POLICY OF THE ALABAMA NATIONAL GUARD TECHNICIAN PROGRAM THAT ALL EMPLOYEES BE TREATED FAIRLY AND EQUITABLY IN ALL RESPECTS AND THAT THOSE WHO FEEL THEY HAVE NOT BEEN SO TREATED, HAVE A RIGHT TO PRESENT THEIR GRIEVANCE FOR PROMPT CONSIDERATION AND EQUITABLE DECISION. IN EXERCISING THIS RIGHT THE EMPLOYEE AND HIS REPRESENTATIVE, WILL BE UNIMPEDED AND FREE FROM RESTRAINT, COERCION, DISCRIMINATION OR REPRISAL. SECTION 4 FOR THE PURPOSE OF PRESENTING GRIEVANCES UNDER THE PROVISIONS OF THIS PLAN THE SUPERVISORY CHANNELS LISTED BELOW WILL BE FOLLOWED: STEP 1-- FIRST LEVEL (IMMEDIATE) SUPERVISOR (INFORMAL STATE) STEP 2-- SECOND LEVEL SUPERVISOR (FORMAL STAGE) STEP 3-- THE ADJUTANT GENERAL (FORMAL STAGE) A. STEP 1-- THE INFORMAL GRIEVANCE SHALL FIRST BE TAKEN UP ORALLY AND/OR IN WRITING BY THE EMPLOYEE WITH HIS/HER IMMEDIATE SUPERVISOR. THE SUPERVISOR CANNOT REJECT THE INFORMAL GRIEVANCE, AND MUST MAKE EVERY EFFORT TO RESOLVE IT. THE EMPLOYEE, IF HE/SHE CHOOSES, MAY BE ACCOMPANIED BY A UNION REPRESENTATIVE. THE INFORMAL GRIEVANCE MAY BE FILED OVER A SPECIFIC INCIDENT, OR OVER ACTIONS OF MANAGEMENT WHICH OCCUR ON A CONTINUING BASIS. A GRIEVANCE OVER A SPECIFIC INCIDENT MUST BE INITIATED WITHIN TWENTY (20) WORK DAYS AFTER THE DATE THE INCIDENT OCCURRED, OR FROM THE DATE THE EMPLOYEE HAD FIRST KNOWLEDGE OF THE INCIDENT. IF THE GRIEVANCE IS SENT THROUGH THE MAIL, IT WILL BE CONSIDERED TIMELY IF THE POSTMARK IS WITHIN 20 DAYS OF THE SPECIFIED INCIDENT. A GRIEVANCE OVER MANAGEMENT ACTION WHICH OCCURS ON A CONTINUING BASIS MAY BE FILED AT ANY TIME. WITHIN THREE (3) WORK DAYS THE SUPERVISOR SHALL RENDER HIS DECISION IN WRITING TO THE EMPLOYEE. B. STEP 2-- IF THE GRIEVANCE HAS NOT BEEN RESOLVED TO THE SATISFACTION OF THE EMPLOYEE BY THIS DECISION, HE MAY, WITHIN TEN (10) WORK DAYS, PRESENT THE GRIEVANCE IN WRITING UPON A COMPLETED GRIEVANCE FORM, TO THE NEXT LEVEL SUPERVISOR WHO CAN ADJUST THE GRIEVANCE, CONTAINING THE FOLLOWING INFORMATION: (1) THE SPECIFICS OF THE MATTER OF THE GRIEVANCE (2) THE STATEMENT THAT THE INFORMAL STAGE HAS BEEN PROCESSED (3) THE DECISION OF THE SUPERVISOR AT THE INFORMAL STAGE OF THE GRIEVANCE (4) THE PERSONAL RELIEF SOUGHT (5) DATE INFORMAL GRIEVANCE WAS INITIATED; DATE OF SUPERVISOR'S REPLY; DATE OF FORMAL GRIEVANCE; SIGNATURE, AND POSITION HELD BY EMPLOYEE; LOCATION OF EMPLOYMENT. THE SUPERVISOR WILL, WITHIN THREE (3) WORK DAYS GIVE HIS DECISION TO THE EMPLOYEE IN WRITING. C. STEP 3-- IF THE DECISION OF THE SECOND LEVEL SUPERVISOR DOES NOT SATISFACTORILY SETTLE THE GRIEVANCE, THE EMPLOYEE, OR HIS REPRESENTATIVE UPON THE EMPLOYEE'S REQUEST, MAY FORWARD THE GRIEVANCE TO THE ADJUTANT GENERAL WITHIN TEN (10) WORK DAYS, INCLUDING THE LAST DECISION BY THE SUPERVISOR, AND ANY OTHER PERTINENT MATERIAL. THE ADJUTANT GENERAL WILL RENDER HIS DECISION WITHIN FIFTEEN (15) WORK DAYS AFTER RECEIPT OF THE GRIEVANCE. SECTION 5. EXCEPTION TO THE SUPERVISORY CHANNELS UNDER SECTION 4, OF THIS ARTICLE: IF THE CAUSE OF THE GRIEVANCE IS A DISSATISFACTION, OR A DIFFERENCE BETWEEN THE EMPLOYEE AND THE IMMEDIATE SUPERVISOR (STEP 1), THE EMPLOYEE IS ENTITLED TO TAKE THE INFORMAL (STEP 1) GRIEVANCE TO THE NEXT HIGHEST LEVEL SUPERVISOR WHO CAN ADJUST THE GRIEVANCE. ARBITRATION ARBITRATION WILL BE USED TO SETTLE UNRESOLVED GRIEVANCES ARISING UNDER THIS PROCEDURE, AND MAY BE INVOKED ONLY BY THE EMPLOYER OR THE LABOR ORGANIZATION, AND MUST BE INITIATED WITHIN TEN (10) WORKING DAYS OF THE ADJUTANT GENERAL'S DECISION ON THE GRIEVANCE. THE UNION WILL HAVE THE OPTION TO DETERMINE WHETHER IT DEEMS IT ADVISABLE TO PROCEED TO ARBITRATION ON BEHALF OF THE EMPLOYEE, BASED ON THE MERITS OF THE GRIEVANCE. A. THE PARTY REQUESTING ARBITRATION WILL ASK THE FEDERAL MEDIATION AND CONCILIATION SERVICE TO PROVIDE A LIST OF SEVEN (7) AVAILABLE ARBITRATORS AND CONCURRENTLY INFORM THE OTHER PARTY OF ITS INTENT. THE PARTIES WILL ALTERNATELY STRIKE ONE ARBITRATOR FROM THE LIST UNTIL ONLY ONE REMAINS, WHO WILL BE REQUESTED TO HEAR THE COMPLAINT. A COIN TOSS WILL DETERMINE WHICH PARTY STRIKES FIRST. B. THE ARBITRATOR'S FEE AND ANY NECESSARY PER DIEM, AND TRAVEL EXPENSES SHALL BE SHARED BY THE UNION AND THE EMPLOYER. THE ARBITRATION HEARING SHALL ORDINARILY BE HELD DURING THE REGULAR DUTY WORK HOURS MONDAY THROUGH FRIDAY, AND ALL EMPLOYEE APPELLANTS, EMPLOYEE WITNESSES, AND UNION REPRESENTATIVES SHALL BE IN PAY STATUS WITHOUT CHARGE TO ANNUAL LEAVE WHILE PARTICIPATING IN ARBITRATION PROCEEDINGS IF THEY WOULD OTHERWISE BE IN DUTY STATUS. C. THE ARBITRATOR WILL BE REQUESTED TO RENDER HIS DECISION AS QUICKLY AS POSSIBLE, BUT IN ANY EVENT, NO LATER THAN 30 CALENDAR DAYS AFTER THE CONCLUSION OF THE HEARING, UNLESS THE PARTIES OTHERWISE AGREE. E. THE FINDINGS OF THE ARBITRATOR SHALL BE BINDING. HOWEVER, THE PARTIES ARE ENTITLED TO OBTAIN JUDICIAL REVIEW OF THE ARBITRATOR'S ORDER OR DECISION. THE PROVISION IN NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES, LOCAL R12-30 AND R12-145 AND STATE OF NEVADA NATIONAL GUARD, CASE NO. O-NG-15 ARTICLE XIX GRIEVANCE AND ARBITRATION PROCEDURES SECTION 1. THE PURPOSE OF THIS ARTICLE IS TO ESTABLISH A GRIEVANCE PROCEDURE APPLICABLE ONLY TO THE UNIT(S) FOR THE CONSIDERATION OF GRIEVANCES. QUESTIONS INVOLVING INTERPRETATION OF PUBLISHED AGENCY POLICIES OR REGULATIONS, MATTERS OVER WHICH THE EMPLOYER DOES NOT HAVE DISCRETIONARY AUTHORITY, PROVISIONS OF LAW, OR REGULATIONS OF APPROPRIATE AUTHORITY OUTSIDE THE AGENCY WILL NOT BE SUBJECT TO NEGOTIATED GRIEVANCE AND ARBITRATION PROCEDURE REGARDLESS OF WHETHER SUCH POLICIES, LAWS, OR REGULATIONS ARE QUOTED, CITED, OR OTHERWISE INCORPORATED OR REACHED IN THE AGREEMENT PROVIDE THAT HIGHER AGENCY POLICY AND REGULATIONS ARE NOT IN CONFLICT WITH THIS AGREEMENT. THIS PROCEDURE SHALL BE THE EXCLUSIVE PROCEDURE AVAILABLE TO THE PARTIES AND THE TECHNICIAN(S) IN THE UNIT(S) FOR RESOLVING GRIEVANCES. TECHNICIAN(S) IN THE UNIT(S) MAY HAVE THEIR GRIEVANCES ADJUDICATED IN ACCORDANCE WITH SECTION 2 OF THIS ARTICLE WITHOUT THE INTERVENTION OF THE EXCLUSIVE REPRESENTATIVE, IF THE TECHNICIAN(S) DESIRES, SO LONG AS THE EXCLUSIVE REPRESENTATIVE IS GIVEN AN OPPORTUNITY TO BE PRESENT AT THE TIME OF THE ADJUSTMENT AND THE ADJUSTMENT IS NOT INCONSISTENT WITH THE TERMS OF THE AGREEMENT. QUESTIONS THAT CANNOT BE RESOLVED AS TO WHETHER OR NOT THE GRIEVANCE IS ON A MATTER SUBJECT TO THIS GRIEVANCE PROCEDURE MAY BE REFERRED TO THE ASSISTANT SECRETARY FOR DECISION. SECTION 2. DISAGREEMENT BETWEEN THE NAGE AND THE EMPLOYER, OR BETWEEN TECHNICIAN(S) OF THE UNIT(S) AND THE EMPLOYER OVER THE APPLICATION OR INTERPRETATIONS OF THIS AGREEMENT MUST BE RESOLVED UTILIZING THE FOLLOWING PROCEDURES IN SEQUENCE PRESENTED HEREIN. SERIOUS ATTEMPTS WILL BE MADE TO SETTLE DISAGREEMENTS AT THE LOWEST POSSIBLE LEVEL. NOTHING IN THIS AGREEMENT WILL SERVE TO DENY ANY TECHNICIAN IN THE UNIT(S) THE RIGHT TO FILE A GRIEVANCE OVER ANY OTHER MATTER FOR WHICH A GRIEVANCE PROCEDURE HAS BEEN ESTABLISHED UNDER LAW OR REGULATION, EXCEPT THAT A TECHNICIAN MAY USE ONLY ONE (1) OF THE PROCEDURES AVAILABLE, I.E., NEGOTIATED PROCEDURE OF THOSE ESTABLISHED UNDER LAW OR REGULATION. GRIEVANCES WILL BE PROCESSED IN ACCORDANCE WITH THE FOLLOWING STEPS. STEP 1. A GRIEVANCE, TO BE PURSUED UNDER THIS NEGOTIATED PROCEDURE, MUST BE PRESENTED TO A TECHNICIAN'S IMMEDIATE SUPERVISOR OR TO THE LOWEST LEVEL OF SUPERVISION HAVING AUTHORITY TO GRANT THE DECISION BEING REQUESTED. THE PRESENTATION MAY BE ORAL AND MUST BE PRESENTED BY A TECHNICIAN OR THE NAGE WITHIN FIFTEEN (15) CALENDAR DAYS AFTER RECEIPT OF THE NOTICE OF THE ACTION OR OCCURRENCE. IN UNUSUAL CIRCUMSTANCES AND WHEN CONDITIONS WARRANT, TIME LIMITS FOR PRESENTATION OR APPEAL MAY BE WAIVED AT THE OPTION OF THE TECHNICIAN PERSONNEL OFFICER. THE SUPERVISOR INVOLVED WILL DISCUSS THE MATTER WITH THE TECHNICIAN AND ANYONE ELSE CONSIDERED BY THE SUPERVISOR TO HAVE INFORMATION PERTINENT TO THE RESOLUTION. THE SUPERVISOR WILL ADVISE THE AGGRIEVED TECHNICIAN OR THE NAGE REPRESENTATIVE WHO PRESENTED THE GRIEVANCE OF HIS DECISION WITHIN FIVE (5) WORKING DAYS FROM THE DATE THE GRIEVANCE WAS FIRST PRESENTED. IF THE GRIEVANCE WAS PRESENTED ORALLY, THE DECISION WILL BE ORAL, HOWEVER, A MEMORANDUM WILL BE PREPARED BY THE SUPERVISOR OUTLINING THE GRIEVANCE AND HIS DECISION. A COPY OF THE MEMORANDUM WILL BE FURNISHED THE INDIVIDUAL(S) AND THE TECHNICIAN PERSONNEL OFFICE. IF THE GRIEVANCE WAS PRESENTED IN WRITING THE DECISION WILL BE IN WRITING. STEP 2. A. IF THE PERSON OR PARTY SUBMITTING THE GRIEVANCE IS NOT SATISFIED WITH THE DECISION AT STEP 1, THE GRIEVANCE MAY BE PRESENTED TO THE SECOND LINE SUPERVISOR WITHIN FIVE (5) WORKING DAYS AND WILL CONTAIN AS A MINIMUM (1) THE GRIEVANT'S NAME, DUTY ASSIGNMENT, WORK AND HOME TELEPHONE NUMBERS, IF ANY, (2) THE SPECIFIC NATURE OF THE GRIEVANCE, (3) THE CORRECTIVE ACTION DESIRED, (4) THE NAME, ADDRESS, AND TELEPHONE NUMBER OF THE PERSONAL REPRESENTATIVE, IF ONE IS DESIRED, THAT WILL REPRESENT THE TECHNICIAN, AND (5) THE STATUS OF ANY OTHER EXISTING COMPLAINT PREVIOUSLY SUBMITTED BY THE GRIEVANT, INCLUDING THE NATURE OF THE COMPLAINT. B. WITHIN FIVE (5) WORKDAYS OF RECEIPT OF THE WRITTEN GRIEVANCE, THE SECOND LINE SUPERVISOR WILL MEET WITH THE AGGRIEVED TECHNICIAN, HIS DESIGNATED REPRESENTATIVE, AND OTHERS AS DEEMED APPROPRIATE BY THE MANAGEMENT OFFICIAL TO DISCUSS THE GRIEVANCE. A DECISION WILL BE FURNISHED THE TECHNICIAN AND HIS DESIGNATED REPRESENTATIVE WITHIN FIVE (5) WORKDAYS FROM THE DATE OF THE DISCUSSION. STEP 3. IF THE NAGE OR A REPRESENTED TECHNICIAN IS STILL DISSATISFIED AFTER RECEIVING THE DECISION AT STEP 2. THEY MAY MAKE WRITTEN REQUEST FOR FURTHER REVIEW OF THE GRIEVANCE BY THE ACTIVITY SUPERVISOR LEVEL. THE REQUEST FOR FURTHER CONSIDERATION MUST BE SUBMITTED WITHIN FIVE (5) WORKING DAYS AFTER RECEIPT OF THE STEP 2 DECISION AND CONTAIN REASONS FOR BELIEVING THAT THE STEP 2 DECISION IS NOT SATISFACTORY. WITHIN TEN (2) WORKING DAYS OF RECEIPT OF THE REQUEST FOR FURTHER REVIEW THE ACTIVITY SUPERVISOR WILL REVIEW THE GRIEVANCE FILE AND ANY EVIDENCE NOT PREVIOUSLY CONSIDERED IN AN EFFORT TO RESOLVE THE GRIEVANCE. HE WILL RENDER A DECISION WITHIN FIVE (5) WORKDAYS AFTER HIS REVIEW. STEP 4. IF THE GRIEVANT IS NOT SATISFIED, HE, OR HIS DESIGNATED REPRESENTATIVE WILL FORWARD A COPY OF ALL CORRESPONDENCE GENERATED IN STEPS 2 AND 3 TO THE TECHNICIAN PERSONNEL OFFICE, WITH NOTIFICATION OF INTENT TO SEEK ARBITRATION. STEP 5. ARBITRATION PROCEDURES A. WITHIN TEN (10) WORKDAYS AFTER NOTIFICATION BY EITHER PARTY THAT THE SERVICES OF AN ARBITRATOR ARE DESIRED, THE EMPLOYER WILL MEET WITH THE NAGE TO JOINTLY SELECT AN ARBITRATOR. IF THE PARTIES CANNOT AGREE UPON A PERSON TO SERVE AS ARBITRATOR, THE EMPLOYER AND THE NAGE WILL JOINTLY REQUEST IN WRITING THE FEDERAL MEDIATION AND CONCILIATION SERVICE TO SUBMIT A LIST OF FIVE (5) IMPARTIAL PERSONS QUALIFIED TO ACT AS ARBITRATOR. WITHIN TEN (10) WORKDAYS OF RECEIPT OF THE LIST, REPRESENTATIVES OF THE NAGE AND THE EMPLOYER SHALL MEET AND ATTEMPT TO AGREE UPON AN IMPARTIAL ARBITRATOR SELECTED FROM THE LIST SUBMITTED. FAILING TO AGREE, EACH PARTY SHALL STRIKE ONE (1) NAME IN TURN FROM THE LIST; THE NAME REMAINING AFTER EACH HAS STRUCK TWO (2) SHALL BE THE NOMINEE. B. THE FEE, PER DIEM AND TRAVEL OF THE ARBITRATOR SHALL BE BORN EQUALLY BY THE EMPLOYER AND THE NAGE. TRAVEL AND PER DIEM WILL BE PAID AT NOT MORE THAN THE MAXIMUM RATE PAYABLE TO DOD EMPLOYEES UNDER VOLUME II OF THE JTR. THE COST OF A SHORTHAND REPORTER OR REPORTERS, IF REQUESTED BY THE ARBITRATOR SHALL BE SHARED EQUALLY BY THE PARTIES. THE ARBITRATION HEARING SHALL BE HELD DURING WORKING HOURS. THE ORDER OR PROCEEDINGS WILL BE AS DETERMINED BY THE ARBITRATOR. THE ARBITRATORS DECISION WILL BE BINDING ON THE PARTIES. EXCEPTIONS TO THE ARBITRATORS AWARDS WILL BE IN ACCORDANCE WITH THE REGULATIONS OF THE FEDERAL LABOR RELATIONS AUTHORITY (FLRA). SECTION 3. IF EITHER THE NAGE OR THE EMPLOYER HAS A GRIEVANCE OVER THE APPLICATION OR INTERPRETATION OF THIS AGREEMENT, THE FOLLOWING PROCEDURES WILL BE USED: A. NAGE GRIEVANCES ARE SUBMITTED IN WRITING BY THE LOCAL PRESIDENT TO THE TECHNICIAN PERSONNEL OFFICER WITHIN FIFTEEN (15) CALENDAR DAYS OF THE OCCURRENCE OF THE INCIDENT OR ACTION WITH WHICH THE NAGE IS DISSATISFIED, OR WITHIN FIFTEEN (15) CALENDAR DAYS AFTER THE NAGE HAS BECOME AWARE OF AN INCIDENT OR ACTION CAUSING DISSATISFACTION. THE LOCAL PRESIDENT AND THE TECHNICIAN PERSONNEL OFFICER WILL MEET WITHIN FIVE (5) WORKING DAYS AFTER RECEIPT OF THE GRIEVANCE TO DISCUSS IT. THE TECHNICIAN PERSONNEL OFFICER SHALL GIVE THE LOCAL PRESIDENT HIS WRITTEN DECISION WITHIN TEN (10) WORKING DAYS AFTER THE MEETING. (NOTHING HEREIN WILL PRECLUDE EITHER PARTY FROM ATTEMPTING TO SETTLE SUCH GRIEVANCES INFORMALLY AT THIS LEVEL). B. EMPLOYER GRIEVANCES ARE SUBMITTED IN WRITING BY THE TECHNICIAN PERSONNEL OFFICER TO THE LOCAL PRESIDENT WITHIN FIFTEEN (15) CALENDAR DAYS OF THE OCCURRENCE OF THE INCIDENT OR ACTION WITH WHICH THE EMPLOYER IS DISSATISFIED OR WITHIN FIFTEEN (15) CALENDAR DAYS AFTER THE EMPLOYER HAS BECOME AWARE OF AN INCIDENT OR ACTION CAUSING DISSATISFACTION. THE LOCAL PRESIDENT AND THE TECHNICIAN PERSONNEL OFFICER WILL MEET WITHIN FIVE (5) WORKING DAYS AFTER RECEIPT OF THE GRIEVANCE TO DISCUSS IT. THE LOCAL PRESIDENT SHALL GIVE THE TECHNICIAN PERSONNEL OFFICER HIS WRITTEN DECISION WITHIN TEN (10) WORKING DAYS AFTER THE MEETING. (NOTHING HEREIN WILL PRECLUDE EITHER PARTY FROM ATTEMPTING TO SETTLE SUCH GRIEVANCES INFORMALLY AT THIS LEVEL). C. IF THE GRIEVANCE PRESENTED BY EITHER PARTY IS NOT RESOLVED UTILIZING A OR B ABOVE, THEN THE GRIEVANT WILL NOTIFY THE OTHER PARTY, IN WRITING, OF AN INTENT TO SEEK ARBITRATION. THE GRIEVANCE WILL THEN PROCEED IN ACCORDANCE WITH STEP 5 OF SECTION 2, ARTICLE XIX. SECTION 4. EXCLUDED FROM THE GRIEVANCE AND ARBITRATION PROCESS IN THIS ARTICLE ARE: A. PROCEDURAL ASPECTS OR THE MERITS OF THE TERMINATION OR SEPARATION OF A PROBATIONARY OR TEMPORARY TECHNICIAN. B. NON-SELECTION FOR PROMOTION FROM A GROUP OF PROPERLY CERTIFIED CANDIDATES. C. AN ACTION TERMINATING A TEMPORARY PROMOTION WITHIN A MAXIMUM PERIOD OF TWO (2) YEARS. D. NON-ADOPTION OF A SUGGESTION OR DISAPPROVAL OF QUALITY SALARY INCREASE, PERFORMANCE AWARD, OR OTHER KIND OF HONORARY OR DISCRETIONARY AWARD. E. AN INELIGIBLE QUALIFICATIONS RATING DETERMINATION CONCERNING A TECHNICIAN COMPETING FOR PROMOTION. F. REPRIMANDS OR SUSPENSIONS OF FIVE (5) DAYS OF LESS. G. EEO COMPLAINTS. H. MATTERS INVOLVING MANAGEMENT RIGHTS UNDER SECTION 7106, TITLE VII, PUBLIC LAW 95-454. CERTIFICATE OF SERVICE COPIES OF THE DECISION AND ORDER OF THE FEDERAL LABOR RELATIONS AUTHORITY IN THE SUBJECT PROCEEDING HAVE THIS DAY BEEN MAILED TO THE PARTIES LISTED BELOW: MR. PAUL HAYES NATIONAL VICE PRESIDENT NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES 87 GRIWOOD CIRCLE GLEN FALLS, NY 12801 MR. VINCENT J. PATERNO PRESIDENT, ASSOCIATION OF CIVILIAN TECHNICIANS 348A HUNGERFORD COURT ROCKVILLE, MD 20850 MR. ROBERT J. CANAVAN CHIEF COUNSEL, NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES 285 DORCHESTER AVENUE BOSTON, MA 02127 MR. DAVID H. GREEN, DIRECTOR LABOR-MANAGEMENT RELATIONS DEPARTMENT OF DEFENSE OASD (MRA&L) ROOM 3D264, THE PENTAGON WASHINGTON, D.C. 20301 MR. FRANK F. BENITES NATIONAL REPRESENTATIVE NATIONAL ASSOCIATION OF GOVERNMENT EMPLOYEES 3300 WEST OLIVE AVENUE, SUITE A BURBANK, CA 91505 /1/ THE TEXT OF EACH PROPOSAL SUBMITTED BY THE UNION INVOLVED IS SET FORTH IN AN APPENDIX TO THIS DECISION. /2/ THE TEXT OF THE PROVISION IS SET FORTH IN AN APPENDIX TO THIS DECISION. /3/ S. REP. NO. 95-1272, 95TH CONG. 2D SESS. 157 (1978).